The amount of digital information created in the world – from emails and instant messages to customer records, digital phone calls, compound documents, photos, blog entries, Web pages, Podcasts, , video streams, and so on – will grow 10-fold in 5 Years. During this same time, despite the digital tsunami, the amount of paper produced in the world will grow an inexorable 2% a year, passing 41 trillion pages in 2009. ii The output from electronic printers, scanners, fax machines and copiers alone will total more than six trillion pages. Combined, the total paper and digital content in enterprises, governments, schools, and small businesses around the world will grow 67% a year between now and 2012.
A search for the term „information overload“ on google yields 2.8 Million Links. In 2008, this figure was just above 1.7 Million. Companies like Xerox and Siemens are even going to the extreme to raise awareness for the problem by spending mega-bucks on advertising (Siemens youtube videos) their solutions or in the case of xerox even making up diseases that actually don't exist (IOS – Information Overload Syndrome).
Have to mention also the notifications of twitter, facebook etc. Also: According to the survey of over 180 senior managers, conducted by the Henley Management College, three and a half years of a working life spent emailing are a complete waste of time, since 32% of messages read and sent are considered irrelevant. Green line: percentage of spam vs normal mail
Turn off intrusive alerts. Anything that pops up, flashes, or goes &quot;ding!&quot; will interrupt you when you're trying to focus and will trigger a response to check your email. · Set your email client to display just the title and first few lines of the email, so you can easily decide if it really is important enough to deal with right now. · Use other tools. Twitter and instant messaging (IM) are both better for asking short questions of chosen groups. Wikis are better for collaborating on documents. Blogs are better for publishing information and having informal conversations. · Send fewer emails. Do you need to hit &quot;reply to all&quot;? · Schedule your email. Set aside time each day to deal with your inbox and ignore it for the rest of the day. Most people check first thing in the morning and late afternoon. Checking emails is a compulsion! People WANT to check...
Can mention antispam – whitelabel real mail devices from communicasia
How bad is information overload? In a global survey IDC conducted last year, we found that 75% of workers in more than 1,000 large organizations said they suffered from in- formation overload. Of those, 45% said they were “over- whelmed.” In the U.S. research conducted late last fall for the IDC white paper There are similar results. Nearly 60% said more than half the time they are suffring with IO
Frustration: cannot find the information I seek. Missing solutions: A person without Hope for solving an issue won't even see the issue in the first place.
In a study: The inﬂuence of self-esteem and locus of control on perceived email-related stress
Lack of discipline youtube link: http://www.youtube.com/watch?v=INFe-YkHjbw Lack of overview we cannot solve directly. Only indirectly, so have to do some sub steps The chart is from the Karen study in Glasgow university Historical change: communicatio nemthod – task distributiron: Discipline: Folder Structure, Newsletters, Timing, Decisions
Top down management: Intel had a email free friday. Other email free wednesday. Unification of all staff members in one virtual team, sharing of information with individual right permissions. Complete accessability of the system and viewing of status and responsibilities from anywhere at any time.
Information Overload Strategies
INFORMATION OVERLOAD STRATEGIES THE FASTEST GROWING COMMUNICATION PROBLEM FOR COMPANIES WORLDWIDE.BY TOBY RUCKERTFOR BT SUMMITBangalore, India