Electronic Resources Cataloging in a Nutshell


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Guest lecture for MLIS 7440, Valdosta State University

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Electronic Resources Cataloging in a Nutshell

  1. 1. Guest lecture for MLIS 7440<br />Valdosta State University<br />07/21/2010<br />Tessa Minchew<br />Systems/Catalog Librarian<br />Georgia Perimeter College<br />Electronic Resources Cataloging in a Nutshell<br />
  2. 2. There’s No Turning Back<br />
  3. 3. The Georgia Perimeter College Environment<br />Libraries @ 4 campuses, 5th on the way<br />Total enrollment: 24,549 (3rd largest in the USG)<br />Total FY11 collections budget: $476,466.00<br />FY11 e-resources: $96,450.00<br />FY10 e-resources: $112,568.35 <br />FY09 e-resources: $82,696.80<br />
  4. 4. Just What Are We Dealing With Here?<br />AACR2 (Soon to be RDA) approach<br />MARC-based records<br />“Material (data and/or program(s)) encoded for manipulation by a computerized device.  This material may require the use of a peripheral directly connected to a computerized device (e.g., CD-ROM drive) or a connection to a computer network (e.g., the Internet). ” – AACR2 Appendix D<br />
  5. 5. Just What Are We Dealing With Here?<br />Databases, websites, e-books & serials, software, podcasts, streaming media, playaways, etc. etc.<br />NOT music CDs, videos on DVD, etc. (Only things that require the use of a computer. Remember AACR2 Appendix D.)<br />
  6. 6. Where Does It All Come From?<br />OCLC WorldCat<br />Vendor-provided (includes e-resource vendors and cataloging vendors)<br />You! (Original records)<br />
  7. 7. Single Record or Separate Record?<br />Single record = All manifestations on one record<br />Separate records = One record for each manifestation<br />Your choice will depend on local needs, but separate records is emerging as the national standard.<br />
  8. 8. Other Considerations<br />What/how much are you going to catalog?<br />Who’s responsible for link checking and weeding?<br />To classify or not to classify?<br />Pros<br />Aids in collection assessment<br />Provides access through a call number browse<br />Cons<br />Added time and effort for an item that rarely requires a shelving device<br />May be confusing to patrons who might look for the resource on the shelf (A prefix or suffix can alleviate this confusion)<br />Standardized local genre headings?<br />
  9. 9. Provider-Neutral Records<br />Provider-Neutral E-Monograph MARC Record Guide<br />http://www.loc.gov/catdir/pcc/bibco/PN-Guide.pdf<br />Program for Cooperative Cataloging released this policy in late 2009.<br />Required for PCC-member WorldCat cataloging. Optional, but encouraged, for non-PCC members on WorldCat. Records not in compliance will be upgraded or merged. (Starting in January 2010.)<br />Separate record approach.<br />
  10. 10. Provider-Neutral Records<br />Only information applicable to all manifestations. Intended to represent all existing and future manifestations.<br />Omit information specific to any one provider (i.e., aggregator).<br />Reduces the number of essentially duplicate records.<br />Does not affect offline resources, like CD-ROMs.<br />Doesn’t affect single record approach to print. Can still add details about online resources to the corresponding print record.<br />
  11. 11. What You Don’t Need in P-N Records<br />No notes and/or added entries regarding providers, file formats, or access restrictions.<br />Do not include (with certain exceptions):<br />MARC fields: 256, 500/550, 506, 516, 530, 533, 534, 538, 540, 583, 700-730, 773, & 800-830<br />
  12. 12. Eek! (Provider-Neutral Record)<br />006 m d <br />007 c ǂb r ǂd m ǂe n<br />040 CUS ǂc CUS ǂd CUS ǂd OCL ǂd CUS ǂd ZYF ǂd CUS<br />020 ǂz 1595933549 (pbk)<br />020 ǂz 9781595933546 (pbk)<br />050 4ZA4080 ǂb .J65 2006eb<br />090 ǂb<br />049 GCDA<br />1112 ACM/IEEE-CS Joint Conference on Digital Libraries ǂn (6th : ǂd 2006 : ǂc Chapel Hill, N.C.)<br />245 10 Opening information horizons ǂh [electronic resource] : ǂb 6th ACM/IEEE-CS Joint Conference on Digital Libraries 2006 : June 11-15, 2006, Chapel Hill, NC, USA : JCDL 2006 / ǂc sponsored by ACM SIG on Information Retrieval, ACM SIG on Hypertext, Hypermedia, and the Web, IEEE Technical Committee for Digital Libraries].<br />246 30 6th ACM/IEEE-CS Joint Conference on Digital Libraries 2006<br />246 3 JCDL 2006<br />246 1 ǂi Variant title from online version: ǂa Digital Libraries, 2006, JCDL '06, Proceedings of the 6th ACM/IEEE-CS Joint Conference on<br />246 1 ǂi Some versions have title: ǂa Proceedings of the 6th ACM/IEEE-CS Joint Conference on Digital Libraries<br />246 3 Proceedings of the 6th ACM/IEEE-CS Joint Conference on Digital Libraries<br />260 New York : ǂb ACM, ǂc 2006.<br />300 1 online resource (xvi, 386 p.) : ǂb ill.<br />500 Title from PDF title page (ACM Digital Library, viewed on Sept. 2, 2008).<br />
  13. 13. Eek, Pt. 2!<br />500 "IEEE catalog number 06TH88898"--T.p. verso.<br />500 "ACM Order Number 606062"--T.p. verso.<br />504 Includes bibliographical references and author index.<br />650 0 Digital libraries ǂv Congresses.<br />730 0 Provider Neutral Task Force (PCC) example records.<br />776 08 ǂi Print version: ǂa ACM/IEEE-CS Joint Conference on Digital Libraries (6th : 2006 : Chapel Hill, N.C.). ǂt Opening information horizons. ǂd New York : ACM, 2006 ǂz 1595933549 ǂw (DLC) 2006297059 ǂw (OCoLC)76967397<br />710 2 Association for Computing Machinery. ǂb Special Interest Group on Information Retrieval.<br />710 2 Association for Computing Machinery. ǂb Special Interest Group on Hypertext, Hypermedia and Web.<br />710 2 IEEE Computer Society. ǂb Technical Committee on Digital Libraries.<br />856 40 ǂu http://portal.acm.org/toc.cfm?id=1141753&coll=portal&dl=ACM&type=proceeding&idx=SERIES492&part=series&WantType=Proceedings&title=JCDL%2FDL<br />856 40 ǂu http://www.ieeexplore.ieee.org/xpl/RecentCon.jsp?punumber=4119089<br />936 Example 1. Source record: #85836157 the resource as reflected in the ACM digital library file has title page; secondary source record: #227148496 the resource in the IEEE Explore file does not have title Simultaneous print/electronic editions (with two electronic sources); third source record: #76967397 (print)<br />
  14. 14. Some Fixed Fields You’ll Encounter<br />Leader/06 (Type - Type of Record)<br /><ul><li>Code for the most significant aspect of the resource. Code "m" is currently used only for computer software (including programs, games, fonts), numeric data, computer-oriented multimedia, online systems or services.</li></li></ul><li>More Fixed Fields You’ll Encounter<br />Leader/07 (BLvl - Bibliographic Level)<br />This depends on the e-resource. Some examples:<br />i - Integrating resource (updating website)<br />m - Monograph/Item (e-book)<br />s – Serial (e-journal)<br />Leader/18 (Desc - Descriptive Cataloging Form)<br />a - AACR2<br />006 (Additional Material Characteristics)<br />Include field 006 for computer file, if Leader/6 (Type) is not coded as "m“.<br />
  15. 15. Yes, There Are Even More Fixed Fields<br />007 (Physical Description Fixed Field - Electronic Resource)<br />http://www.oclc.org/bibformats/en/0xx/007comp.shtm<br />008/21 (SrTp - Type of Continuing Resource)<br />Left blank for anything other than continuing resources. Use “w” for updating websites that do not fit one of the other codes.<br />008/23 or 008/29 (Form of Item - Form)<br />s - Electronic<br />
  16. 16. AACR2 Chapter 9 (Electronic Resources)<br />AACR2 9.0B1<br />Chief source of information<br />The resource itself (e.g. title screen(s), main menus, initial displays of information, home pages, and encoded metadata (e.g. TEI headers, HTML/XML meta tags)<br />If the information in these sources varies, prefer the most complete<br />AACR2 9.0B2<br />Prescribed sources of information (Enclose information taken from outside the prescribed source(s) in square brackets.)<br />Title and statement of responsibility (Chief source of information, information issued by the publisher, creator, etc.)<br />Edition (Chief source of information, information issued by the publisher, creator, etc.)<br />
  17. 17. AACR2 Chapter 9 (Electronic Resources)<br />AACR2 9.0B2 (conti.)<br />Prescribed sources of information (Enclose information taken from outside the prescribed source(s) in square brackets.)<br />Type and extent of resource (Any source)<br />Publication, distribution, etc. (Chief source of information, information issued by the publisher, creator, etc.)<br />Physical description (Any source)<br />
  18. 18. And On to the Variable Fields!<br />1XX / 7XX (Name or Uniform Title Added Entries)<br />Due to diffuse or corporate responsibility on websites, assigning a 1XX to them can be tricky.<br />For websites, 100 should only be assigned for listed authors/webmasters if the site being cataloged is personal in nature.<br />110 can be assigned for the official site for a corporate body or government agency.<br />Personal names and corporate bodies found in the item, and not receiving a 1XX can be traced in a 7XX.<br />
  19. 19. More Variable Fields<br />245/246 (Title Statement/ Varying Form of Title)<br />245 usually taken from home page screen for websites, title page for e-books and journals.<br />GMD (General Material Designation)<br />$h [electronic resource]<br />Variant titles can be taken from any place in the resource or cataloger supplied (in square brackets).<br />260 (Publication, Distribution, Etc.)<br />With websites, the 260 is taken from any available contact and date information.<br />300 (Physical Description)<br />Not used for websites, as they are considered non-physical resources.<br />
  20. 20. More Variable Fields<br />500 (General Note)<br />“Always give the source of the title proper.” – AACR2 9.7B3<br />500 Title from title screen.<br />“For remote access resources, always give the date on which the resource was viewed for description.” -- AACR2 9.7B22<br />500 Description based on contents viewed Oct. 3, 2009.<br />Or you can combine them.<br />Title from title screen (viewed on Oct. 3, 2009).<br />538 (System Details Note)<br />Remember, you won’t have these for provider-neutral records, but if you aren’t taking that approach, they are required if applicable.<br />
  21. 21. More Variable Fields<br />856 (Electronic Location and Access)<br />Stop and think about the 2nd indicator (the relationship between the item the 856 links to and the item described by the record).<br />Blank No information provided<br />0 Resource (e.g. a website)<br />1 Version of resource (e.g. record=print book, 856 = e-book)<br />2 Related resource (e.g. finding aid for archival collection)<br />8 No display constant generated <br />At the very least, an 856 has to have $u (Uniform Resource Identifier).<br />
  22. 22. Questions?<br />
  23. 23. 678.891.3671 <br />tessa.minchew@gpc.edu<br />http://www.diigo.com/list/tminchew/electronic-resources<br />Tessa Minchew<br />