Conduct quality speech contests 20120714

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Presentation to District 55 DEC Meeting June 14, 2012

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  • Conduct quality speech contests 20120714

    1. 1. AREA AND DIVISION GOVERNOR TRAINING Plan and Conduct Quality Speech ContestsJerry Barrett July 14, 2012
    2. 2. Session AgendaSpeech Contest BenefitsRole of Area and Division GovernorsSpeech contest preparationSpeech contest rules 2
    3. 3. Speech Contest BenefitsContestants – Experience and Growth in a Competitive SettingAudience – Education and EntertainmentClubs – Showcase for Membership BuildingDistrict Officers – Opportunity for Members to participate beyond the ClubOrganizers – Leadership Skill Development OpportunityToastmasters – Public Relations Opportunity 3
    4. 4. Role of Area and Division Governors Be knowledgeable about  Contest Planning  Contest Rules  Contest Roles Act as a resource for Club Contests Form teams of trained, experienced, and well-coached Toastmasters to organize and conduct Area and Division contests 4
    5. 5. Ideal Contest Describe what is needed for a HIGH QUALITY Speech Contest 5
    6. 6. Contest Quality ElementsTrained, coached, and experienced Staff  Judges  Contest Chair  Chief Judge  Contest Toastmaster“Lots” of unbiased judgesWell planned and promoted event  Use TI and D55 Reference documents  Deploy Project Management techniques  Promote with Fliers and face-to-fact contact 6
    7. 7. District DirectionAll Key Role Players ExperiencedAll Judges Trained Area and Division Governors provide training and active mentoring when above two quality elements are not met. 7
    8. 8. Role Player Experience Direction: Key Role Players have experience in that role at lower level contestsKey Roles Serve in that role atContest Chair Club before AreaChief Judge Area before DivisionJudge Division before DistrictToastmaster 8
    9. 9. Judge TrainingDirection: All Judges TrainedSessions at District Sponsored EventsTI On-line videos (http://www.toastmasters.org/Members/OfficerResources/eLearning/SpeechContestModule.aspx)  Session 2: When You’re the Judge  Session 3: The Judge’s Guide and BallotTI Training Module (1190) (http://www.toastmasters.org/1190) 9
    10. 10. District DirectionAll Key Role Players ExperiencedAll Judges Trained Area and Division Governors provide training and active mentoring when above two quality elements are not met. 10
    11. 11. Contest PlanningPlanning GuidesScriptsContest FormsAgendasPromoting Contests 11
    12. 12. Contest Planning GuidesD55 Website – Contest Page – Reference Documents – Contest PlanningExcel, Word, PDF versions  Task List  Materials to Bring  People / RolesProject Management Aspects  Communicate, Communicate, Communicate!  Follow up, Follow up, Follow up! 12
    13. 13. Contest ScriptsD55 Website – Contest Page – Reference Documents – Contest ScriptsToastmaster Scripts  One for each type of Contest  Thoughtfully merge scripts for Multi-type and Multi-Area contestsBriefing Scripts  Chief Judge USE THE  Contest Chair SCRIPTS! 13
    14. 14. Contest FormsInform Your Clubs: Forms and rules are free downloads from the TI website.  Search on “Digital Content Speech Contests”Contest Chair responsible for organizing forms into folders and bringing them to the contest. 14
    15. 15. Contest FormsJudges Guide and Ballot  “Regular” and Tie-Breaking  Unique for each type of ContestTime Record SheetCounter’s Tally SheetNotification of Contest WinnerSpeaker’s Certification of Eligibility and OriginalityContestant Biographical InformationCertificate of ParticipationCertificates for 1st, 2nd, and 3rd place 15
    16. 16. Contest Agendas – Area Contests Do include: Area Designation Area Governor’s Name Date/Time/Place Types of Contests TI Logo Club Names Contestant and Role Player Names Plug for Division Contest and District Conference 16
    17. 17. Contest Agendas – Division Contests Do include: Division Designation Division Governor’s Name Date/Time/Place Types of Contests TI Logo Contestant and Role Player Names Plug for District Conference Area Governor Names 17
    18. 18. Contest Agendas – Don’t Includes Do NOT include Judges’ names  Okay to list Chief Judge’s name Education level of contestants Club name by contestants names Test Speaker name 18
    19. 19. Contest PromotionClub visits  Encourage members to become contestants.  Encourage club to conduct contests • August for Fall, February for Spring  Promote above-the-club contests.Fliers  Create one!  Use it when communicating with your clubs!  Examine selected past Contest fliers on D55 website 19
    20. 20. RulesRead the Rulebook – Rules & Checklists  Governors, Contest Chairs, Chief Judges, ContestantsDownloadable from TI websiteOffer to send rulebook to Contestants when notifying them 2 weeks ahead of the Contest 20
    21. 21. Rules - EligibilityConfirming Contestant & Judge Eligibility  speechcontests@toastmasters.org or  Phone 949-858-8255 21
    22. 22. Rules – How Many Judges?Club  5 Judges (if practical) + Tie Breaking JudgeArea  5 Judges or equal representation from clubs in the Area + Tie Breaking JudgeDivision  7 Judges or equal representation from the Areas in the Division + Tie Breaking JudgeJerry’s Guidelines to Increase Fairness  Find judges outside the Club/Area/Division  Two judges per contestant or the numbers above, whichever is higher 22
    23. 23. Rules – Notification of Winnersp5, General Rules, 3. Selection Sequence, A3“Should an area or division contest winner be unable to participate in the next-level contest, the highest placed available contestant will advance to that level.”Suggestion to Chief Judge: Rank-order ALL qualified contestants on the Notification of Winners form. 23
    24. 24. Call to ActionRead and adhere to the Official rulesUse Resources available on D55 and TI websitesTake the on-line Judge Training or attend Training session(s)Move toward District Direction on training and experience when selecting key role playersMentor/Coach/Assist Role Players and Contest organizersPromote contests!Use the District Scripts!Communicate and Follow-up 24
    25. 25. You will be sent a follow-up email with linksto this presentation, handouts, and otherdocuments. Some documents may beattached to the email.If you have any questions or comments,contact Jerry Barrett – judge@tmd55.org 25
    26. 26. Handout – Next Two Slides 26
    27. 27. Conducting Quality Speech Contests CALL TO ACTION Read and adhere to the Official rules Use Resources available on D55 and TI websites Take the on-line Judge Training or attend Training session(s) Move toward District Direction on training and experience when selecting key role players Mentor/Coach/Assist Role Players and Contest organizers Promote contests! Use the District Scripts! Communicate and Follow-up 27Jerry Barrett July 14, 2012
    28. 28. Conducting Quality Speech Contests RESOURCES District 55 Website  tmd55.org – Contests - Reference Documents Toastmasters International Website  Search on “Digital Content Speech Contests”  Search on “Judge Training” District Chief Judge – Jerry Barrett  judge@tmd55.org  512 219-0020 28Jerry Barrett July 14, 2012

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