Live meeting how to


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Live meeting how to

  1. 1. Live Meeting<br />A How-To Presentation<br />
  2. 2. Creating a Live Meeting in Outlook<br />You must first have the Live Meeting add-in for Outlook enabled<br />With this toolbar you can schedule Live Meetings and create a current conference with the Meet Now button<br />
  3. 3. Schedule a Live Meeting<br />Pressing the Schedule a Live Meeting button on the toolbar will open a Conferencing Request window<br />Input any members that you would like to invite in the To section just like a e-mail<br />All Conferencing Requests come with the same information for your invited to follow<br />
  4. 4.
  5. 5. Schedule a Live Meeting<br />Once the invited receive the Conferencing Request, they will have the option to accept or decline<br />You will then be able to view all members and whether they have accepted or declined<br />You can change the status of any of the invited to grant them Presenter status if you would also like them to share their desktops<br />
  6. 6. Granting Presenter Status<br />Locate and open the Live Meeting within your Calendar<br />Click on Presenters in the toolbar at the top of the Request<br />That will open the Attendees and Presenters window<br />Click on an Attendees name, then click Add to make them a Presenter<br />
  7. 7. Connecting to a Live Meeting<br />Both the Creator of the Live Meeting and the invited can join the meeting by clicking the Join the Meeting link within the request<br />That will bring up the Live Meeting window<br />Enter your name as you would like it to appear to others in the meeting<br />
  8. 8. Controlling the Live Meeting<br /><ul><li>Press Content to share your desktop, share a program or use the meeting tools.
  9. 9. Press Attendees to see who is currently in the meeting.
  10. 10. For those who are viewing the meeting, change the feedback color to notify the presenter if you have a question or if you would like them to slow down.</li></li></ul><li>Creating a Current Live Meeting <br />Click the Meet Now button in the Live Meeting toolbar to create a meeting<br />Invite others just as if you were scheduling a meeting<br />All controls within the meeting are the same<br />
  11. 11. Troubleshooting<br />If you receive the error message "Before you can schedule a Live Meeting you must configure your online conferencing account.“ when trying to create a meeting request:<br />Open Internet Explorer. In the address bar type,<br />Click Create Account and then Login to Live Meeting<br />
  12. 12. Troubleshooting<br />If you receive the error message "You have entered an incorrect character in one of the following fields: Participant code, Leader code, or Actual dialing keys.“ when attempting to send a meeting request<br />In the conferencing request e-mail, click Options in the Conferencing section of the toolbar<br />Click Audio and uncheck all boxes. Click Set as Default at the bottom, then save.<br />
  13. 13. Troubleshooting<br />For all other errors:<br />Contact 6Help at 246-HELP (4357)<br />