Increase impact of_your_research_open_access_and_c_i_rcle


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Presentation delivered by cIRcle staff for graduate student series at UBC Library on Scholarly Rights and Responsibilities. Topics include publisher agreements, author rights, benefits of using cIRcle, UBC's digital repository .

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  • Hilde talked about the driving force behind open access and the support for open access at the institutional and grant-funding agency level. What I’ll focus on are the incentives at the individual level—essentially, what are the benefits to you as a scholar, researcher, student. What do we mean by “impact”?
  • Often when we talk about “impact” in scholarship we are talking about “impact factors”, citation counts from high-level journals but with the support for open access and the rapid shift in knowledge production to the internet, often via social media, the way we think about or evaluate “impact” is beginning to change.
  •  More and more, accessibility and not exclusivity is becoming an important factor in measuring and assessing impact. The university strategic plan and its Research Strategy report show that the university is also beginning to interpret “impact” in a different way and to give value to emerging definitions of “impact” in a scholarly context such as “the notion that excellent research can create improved quality of life or a better world”. \\And this is where cIRcle comes in as a tool to providing reliable, permanent, global access to UBC’s scholarly output.
  • So, how do we do this? We have an acronym that we like to use to describe our services: S.V.P which stands for Simple, Visible, Permanent and I’ll explain each of these in turn
  • Step-by-step supportCustomized workflowsIndexing expertiseUploading your work to cIRcle is simple as our staff provides step-by-step support. We work with researchers to customize your workflows so you can upload content yourself, if you have departmental support we can train that person to upload content, or in cases of large amounts of content we will take care of uploading. We also take care of indexing to make your work more findable.
  • You can find cIRcle content by doing a search in Google or Yahoo because these search engines crawl cIRcle regularly thereby increasing the visibility of your research by making it quick and easy for others to find and access your work.  We also record view and download statistics for each item in cIRcle so you can track interest in your work from around the world. I’ll talk more about this in a moment.
  • We provide permanent URLs for each item in cIRcle. The item I’ve highlighted is the URI or persistent identifier—if you have an item in cIRcle and you use the URI this means that there is no need to update the URL every time there’s a website redesign—the links to your materials will stay the same over time.Part of our preservation guarantee is that we will migrate formats to ensure that content is accessible for future generations.
  •  I’ll give you a few examples of people who are already using cIRcle and how they are using it.This first one is an example of how cIRcle content can be embedded on a departmental web site. This is the webpage for the Centre for Sport and Sustainability. They put all their projects, event recordings, and reports into cIRcle and then they link to the collection from their stie.
  • Michael Blake from the department of anthropology has been a strong supporter of cIRcle and he comments on the benefits of being able to provide stable links to content and to access usage statistics to be able to monitor the activity around this content.
  • We also have a strong collection of exceptional student work in cIRcle. You may already know that almost all UBC theses and dissertations from as far back as 1919 can be found in cIRcle but we also have coursework, presentations, and videos created by students. Recently, a student in Geography was approached with an offer to publish in a journal because they had seen the paper on the web via cIRcle. A number of students link to their work in cIRcle on their websites or on their cvs and have used cIRcle to help build their scholarly profile online. Hilde will speak later on some other opportunities for graduate students to put their non-thesis work in cIRcle.
  • I mentioned earlier that we collect view and download statistics for each item in cIRcle. This is a screen shot of statistics for a record in cIRcle. You can see the page displays and downloads for the past six months as well as the top countries and cities viewing the work.
  • We’ve worked with a number of different academic units across campus including those who partner with other institutions or businesses. To give you an idea of how a collection can perform over time, I’m going to show you a data visualization we did for view and download statistics of a symposium with over 600 papers from 1977-2010 and have been in cIRcle since December 2009. You can see the range of activity over time, how it fluctuates and spikes but what is often the most surprising to us is that some of the most popular papers are quite a few years old so you really can’t predict what people will be interested in and how they will use it even beyond your scholarly community. So, I’ve talked about how cIRcle helps the university to icnrease the impact of UBC research by preserving and disseminating it via cIRcle, and I’ve given you and idea of some of the benefits to you as a scholar in using our service and some examples of others who have benefitted from using cIRcle. Now I’d like to turn it over to Hilde who will discuss one of the key pieces for our operation and of great importance to your publishing career—copyright.
  • Copyright law is concerned with providing a balance between the rights of creators and users.At a university there are, of course, many creators as well as many users of copyrighted material, so in the academic world this balance becomes particularly important.The Canadian Copyright Act provides protection for creators, as well as so-called ‘fair dealing’ provisions for users in an attempt to achieve a balance between the rights of creators and users.In principle, the creator (author, maker, or artist) has the exclusive right to authorize or to prevent copying.Copyright in Canada lasts for the life of the author plus 50 years.If you write or create something, you automatically own the copyright, but you can sign your copyright over to someone else.
  • Copyright is not a single, indivisible unit, but consists of a bundle or rights which can be transferred to others in whole or in part.(Julia Blixrud: Author Rights Webcast. Nov 29, 2007.)Copyright is critical in Open Access, and that’s why I want to talk about publishers’ Copyright Transfer Agreements or Publication Agreements next.
  • Has anyone here signed a Copyright Transfer Agreement or Publication Agreement?What did it say?Which publisher?Look at two publication agreements:JAMA: authors transfer copyright to the publisher authors retain copyright, and allow anyone to download, reuse, reprint, modify, etc. as long as original authors and source are cited.And there’s a whole range of options in between these two poles.“A recent survey of faculty members at the University of California found that 58 percent of them read the terms of their publication agreements and sign them as is. Only 5 percent request changes. The remaining 37 percent sign publication agreements without ever reading them.”Deborah Gerhard. Reading the fine print. Chronicle of Higher Education, March 22, 2007.
  • Since you are originally the copyright owner of your work, you can, in theory, decide to sign some rights over to someone else, e.g. the publisher, but retain other rights for yourself (the so-called ‘author rights’). Think about it as managing your author rights: on the one hand, consider what rights the publisher needs to publish your work, and on the other hand, consider what your own future needs might be.
  • You can use the SHERPA/RoMEO site to find a summary of permissions that are normally given as part of each publisher's copyright transfer agreement or publication agreement. Green PublishersCan archive pre-print and post-printBlue PublishersCan archive post-printYellow PublishersCan archive pre-printWhite PublishersArchiving not formally supportedRoMEO: Rights MEtadata for Open archiving Go to the SHERPA/RoMEO web page, and demonstrate a searchBy journal titleBy publisher
  • Here’s an example from the entry for JAMA, which Hilde discussed earlier, in Sherpa/RoMEO. You can see that JAMA is a “white” open access publisher meaning that open access is not formally supported but you can see that there are exceptions for post-prints that are grant funded by non-profit organizations with a 6 month embargo.
  • How do you change a Copyright Transfer Agreement?A number of organizations and institutions have created author addenda, which authors can attach to their CTAs to modify them.Let’s take a look at the SPARC Canadian Author Addendum (online).SPARC: Scholarly Publishing and Academic Resources Coalition “international alliance of academic and research libraries working to correct imbalances in the scholarly publishing system. Focus is to stimulate the emergence of new scholarly communication models that expand the dissemination of scholarly research and reduce financial pressures on libraries.” * Addendum essentially indicates that the author retains the right to re-use and distribute their work (including posting in on their personal website and/or in a repository) and to give permission to others for non-commercial use. It also states that the publisher must provide the author with a PDF of their published journal article within 14 days; The Scholar’s Copyright Addendum Engine is an ‘online tool created by Science Commons to simplify the process of choosing and implementing an addendum to retain scholarly rights. By selecting from among four addenda offered, any author can fill in a form to generate and print a completed amendment that can be attached to a publisher’s copyright assignment agreement to retain critical rights to reuse and offer their works online.’ From: British/Dutch initiative
  • How many of you have heard of creative commons licenses? Does anyone have one attached to anything they publish? Creative Commons licenses are another tool that you can use for work you ‘self-publish’ on the web. Creative Commons license is an ‘agreement’ between the author and the public who read or use the author’s work, and spells out the terms under which the work may be used.All Creative Commons licenses have many important features in common. Every license helps creators retain copyright while allowing others to copy, distribute, and make some uses of their work — at least non-commercially. Every Creative Commons license also ensures licensors get the credit for their work they deserve.
  • Increase impact of_your_research_open_access_and_c_i_rcle

    1. 1. Increasing the Impact of Your Research: Open Access and cIRcle Hilde Colenbrander & Tara Stephens
    2. 2. Opening questions• What is your place of mind regarding your research?• How many papers do you write in a year?• How many of these get published?• What happens to all the others?• Is this fair to you, your colleagues, and your faculty? With acknowledgements to Francisco Grajales
    3. 3. What is Open Access?•Open Access (OA) literature is: – Digital information made available free-of- charge on the web – Refers particularly to peer reviewed research articles and their preprints – Not free to produce•OA started as a response to exponentialjournal price increases
    4. 4. What is Open Access?•OA is a response to growing demands forpublic accountability for tax dollars – Granting agency mandates – Institutional/Faculty mandates•OA makes scholarly information freelyavailable around the world
    5. 5. Open Access mandates• Granting agencies – Canadian Institutes of Health Research (CIHR) – U.S. National Institutes of Health (NIH) – UK Wellcome Trust• University mandates/policies – Queensland University of Technology – University College London – MIT• Faculty mandates – Harvard Business School, Harvard Divinity School
    6. 6. What problems doesOpen Access solve?• Dr David S.H. Rosenthal‟s blog: – open-access-solve.html
    7. 7. Open Access vehicles•OA journals – Directory of Open Access Journals•Toll access journals with Open options: – Kluwer Open Choice – Palgrave Open – Springer Open Choice
    8. 8. Open Access vehicles• Digital repositories/databases: – Maintained by universities/libraries – Freely accessible to anyone – Content includes: • Authorized copies of published scholarly work • Unpublished scholarly work – Example: cIRcle
    9. 9. Repositories world wide• ROAR (Registry of Open Access Repositories) currently lists 2550+ repositories world wide  Australia: 66  Brazil: 109  Canada: 70  Germany: 137  India: 76  South Africa: 27  UK: 218  USA: 399
    10. 10. UBC „Place and Promise‟• Be a world leader in knowledge exchange and mobilization – Develop a campus strategy for making UBC research accessible in digital repositories, especially open access digital repositories
    11. 11. UBC Research Strategy• Develop a central scholarly publications and data repository to ensure results of UBC research are freely accessible and meet the NIH and CIHR requirements regarding open access – This is a partnership with the UBC Library that helps to promote more openness in our research
    12. 12. UBC Library Strategic Plan• Increase the impact of UBC research by making it widely available in open access digital repositories – Develop cIRcle into a showcase for research, with emphasis on local, regional and national collaborations
    13. 13. How do we define “impact”?
    14. 14. Research Impact• “Although it is risky to create a single summary of meaningful impact for research, perhaps the notion that excellent research can create an improved quality of life or a better world is one that embraces the full scope of our efforts.” – P.5 UBC Research Strategy
    15. 15. Top 3 Benefits
    16. 16. Simple
    17. 17. Visible
    18. 18. Permanent
    19. 19. Who‟s using cIRcle?
    20. 20. Faculty collections
    21. 21. Student research• There are numerous examples of exemplary student work in cIRcle
    22. 22.
    23. 23. What about copyright?• For materials deposited in cIRcle: – cIRcle requires a non-exclusive license to distribute – Copyright owner retains copyright – If you are not the copyright owner, you need permission from the copyright owner/publisher to deposit in cIRcle • Note: The Publication Agreements that authors sign with publishers are critical!
    24. 24.
    25. 25. Copyright is a bundle of rights• Transferred in whole or in part• Exclusively or non-exclusively• For specific time periods, or indefinitely• With or without royalty feesWith acknowledgements to Julia Blixrud‟s Author Rights Webcast, Nov 29/07
    26. 26. Publication Agreements•What rights do authors assign topublishers?•What rights do authors retain?•Why?•Examples: – American Medical Association – Public Library of Science
    27. 27. American Medical AssociationJournal (JAMA)
    28. 28. Managing author rights• What rights might the publisher need? – Exclusive right to first publication• What rights might the author want to retain? – Re-publication in a different format, medium, place or language – Posting a copy to one of more web sites – Sending copies to colleagues or students – Creating a derivative work – etc.
    29. 29. Tools for authors:SHERPA/RoMEO• Publisher Copyright Policies & Self- Archiving according to RoMEO: – Green publishers – Blue publishers – Yellow publishers – White publishers – SHERPA/RoMEO Project
    30. 30. Tools for authors:Author Addenda• SPARC Canadian Author Addendum e.html#addendum• Scholar‟s Copyright Addendum Engine• JISC/SURF Copyright Toolbox
    31. 31. Tools for authors:Creative Commons licenses• Creative Commons International: Canada
    32. 32. Showcase your innovative work• Innovative Dissemination of Research Award,UBC Library: – Recognizes new and innovative ways of communicating and disseminating research – UBC faculty, staff, and students are eligible – Framed certificate of recognition and $2,000 cash prize – 2012 application deadline: Monday, November 28, 2011, 5 p.m.
    33. 33. Showcase your innovative work• Coming in 2012: – The GSS cIRcle Open Scholar Award • For non-thesis graduate student work
    34. 34. “Scholarly Activity”Search Sherpa/RoMEO a journal in your field in which you maywant to publish (or have published) and lookat permissions.• Can articles in this journal be added to cIRcle?• What are the restrictions?
    35. 35. Today’s message?• Hold on to your author rights• Put your content in cIRcle
    36. 36. Get started with cIRcle! Hilde Colenbrander, Tara Stephens, cIRcle Coordinator cIRcle Librarian https://circle.ubc.caThis work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 2.5 Canada License.