The 5 Phases of a Project TurnAround - How to rescue troubled projects

1. THE 5 PHASESOF A PROJECTTURNAROUNDYour projects will go through crisisanyway, so go and deal with itPMI Project Zone Congress - FrankfurtTuesday, March 19th, 2013Torsten J. Koerting@TorstenKoerting

2. Torsten J. KoertingTwitter: @TorstenKoertingwww.torstenkoerting.comwww.projectyzer.comXING: www.xing.com/profile/Torsten_KoertingMail: torsten.koerting@gmail.comTel.: +49(0) 172 372 3759

3. PROJECTS DOFAIL

4. STUTTGART 21

5. ELB PHILHARMONIE

6. TOLL COLLECT

7. CHANNEL CROSSING

8. BERLIN BRANDENBURG

9. DREAMLINER

10. YOUR PROJECT ?

11. DO NOT LOOK FOR PATTERNS

12. EVERY 3RD PROJECT FAILS© GPM Studie 2006

13. DUE TO VARIOUS REASONS© GPM Studie 2006

14. BOTTOM LINE ...It’s all about the STARTGood stuff, as you cant change thatOnce your are in the projectIt’s all about the PEOPLEGood stuff, so lets focus on themand our selfIt’s all about the COMPLEXITYGood stuff, lets reduce it and learnhow to manage crisis along the way

15. ✗A GIVE N

16. THE VISIONSCOPETo write a unique BOOK,with innovative IDEAS and CONTENT,remarkable APPROACHES,TARGET AUDIENCEfor SENIOR Project managersand the ones to become one,PURPOSEto manage and be successful inTurn Around Projects,to position our self in the market placeand to have less projects failures.

17. Wenn Projekte kopfstehen und klassischesProjektmanagement versagtRoger Dannenhauer, Torsten J. Koerting, Michael Merkwitzawww.TURNAROUNDPM.com

18. START WITH WHY ! Why You need to deal with TurnAround’s, Crisis and potential failures all the time ! Get ready and be prepared How The tools and approaches that I think are relevant and appropriate to deal with it What What exactly you need to do in your specific situation is totally up to YOU

19. TURN AROUND & CRISISA DEFINITIONA Project ora major Deliverable thatin a specific point in timemight or will havea severe slippagein Time to deliver,on Money spentor in Quality achieved.

20. WHEN IS ITA TURN AROUNDOR A CRISIS ?

21. HERE ?

22. HERE ?

23. OR HERE ?

24. THE 5 PHASES OFA TURN AROUND Sustain RecognizeTransform Analyze Stabilize

25. AND WHYSHOULD YOU CARE ?A) a TA can be small or BIGB) small TA’s in a rowC) TA’s could become huge wavesD) TA’s could multiply across hierarchies

26. YOUCONSTANTLY HAVE TO DEAL WITH TURN AROUNDS

27. ‚Hope is not a method !‘ Gordon R. Sullivan

28. #IMPULSESto be able to deal with a TurnAround

30. PHASE 1RECOGNIZE Running well, Early Warning Signs, Sensing, Focus, Motivation, Excuses, Symptoms, Ironie, Euphory, No real Progress, Settled State, Green or Yellow

31. EARLY WARNING SIGNS

32. EARLY WARNING SIGNS

33. FOCUS ON THEROOT CAUSENOT THE SYMPTOM ✗ ✓

35. PHASE 2ANALYZE & QUICK WINS Influence from the Outside, Increased Activity, Fear, Keep Calm and Keep Calm and Keep Calm, Understand your Project & Beast, Analyze and applyMeasures, Establish Core Team and plan your TurnAround

36. KNOW YOUR PROJECT

37. WWW.TURNAROUNDPM.COM/PROJECT-SQUARE/

38. MIND-SET e borati ve focused P reserv colla intere stsPROJECTOFFER PEOPLE (INTERN & EXTERN) TARGET AUDIENCES Lots of Traveler s Aiport led peop le skil External partners Local ts $$$ KEY RESOURCES residen Land Various Interest 13 June 20 C onstruc tion groups supplyDAMAGE BENEFIT Shorter Damage Noise transitio d ort n rp habitat 3 vs 1 ai

39. KNOW YOUR BEAST Aaro n J. S henh ar ov Dvir D

40. KNOW YOUR BEAST Technology Super-high-tech High-tech Medium-tech Low-tech Array System Assembly NoveltyComplexity Derivative PlatformBreakthrough Regular Fast/competitive Aaro n J. Dvir SheDov nha r Time-critical Blitz Pace

41. CONSTANTLY ANALYZE

42. LEARN TO ASKTHE RIGHT QUESTIONS

43. QUICK WINS ✓ ✗

45. PHASE 3STABILIZE Hope and Spirit of optimism, Trust and RelationshipBuilding, Norming, Scope / Time / Quality Adjustements set, New Plan and new Approach, Consistent Project Management without excuses

46. KNOW YOUR PEERS•  Impulse Key Question•  YOU – in the middle•  Bubble – Stakeholder Group or Person•  Size of Bubble – Size of Group•  Distance – Importance of Group / Person•  # of Lines – Intensiveness of Communication•  or - Bad or Good Relationship

47. ... AND YOUR STAKEHOLDERSInfluencing Supportive

48. BEST FIT•  Team Member•  Key Resource (Yes / No) Adjust Identify•  Activities / Responsibilities•  Deliverables Iterate•  Efforts (4 weeks / 3 month)•  Vendor•  Contract Situation Validate

49. PROCESSES THAT FITYOUR PURPOSE AND NOTTHEIR DUTY ✗  ✗ +  −

50. ENJOYTHE TIPPING POINT It will get better from now on It will never feel as good

52. PHASE 4TRANSFORMCooking with Gas, Focus on Outcome and Project Target,Small Adjustments, People Focused, Mind-Set Change, Strong Communication, Sense of Achievement, Self Responsibility

53. ENGAGE WITH YOURPEOPLE

54. INTERACTION ROOM

55. PHASE 5SUSTAIN TurnAround achieved, Proudness,Self-Confidence, Making sure to not run into the samePitfalls again, Lessons Learned, retain Knowledge and Mind-Set , establish Systematic

56. IT‘S ALL ABOUT PEOPLE Cooperation Learnings Structure

57. ‚Consistent Project Management without excuses !‘ Torsten J. Koerting

58. START WITH WHY ! Why You need to deal with TurnAround’s, Crisis and potential failures all the time ! Get ready and be prepared How The tools and approaches that I think are relevant and appropriate to deal with it What What exactly you need to do in your specific situation is totally up to YOU

59. PROTOTYPING PROCESS ... Learn Build Measure

60. IN TA SITUATIONS ITCOULD LOOK LIKE THIS ... Apply Sense Reflect

61. ‚If you are going through hell, keep on going !‘ Winston Churchill

62. GET ENGAGED 5. Impuls-Workshop 12th and 13th April 2013 www.TurnAroundPM.com www.TurnAroundHUB.com… and become a Co-Author

63. BUSINESS CARDT Template Project SquareB Book raffleC Call me… and you will receive furtherinformation from time to time. YOU

64. THANK YOUJOIN OUR COMMUNITYENGAGEGET INVOLVEDSHARE IDEASBECOME A CO-AUTHORWWW.TURNAROUNDPM.COMWWW.TURNAROUNDHUB.COM

65. ?QUESTIONS

66. Picture Credits•  Dreamliner - http://www.flickr.com/photos/jnsabino/759303928/•  Dreamliner2 - http://www.flickr.com/photos/kentaroiemoto/6888463206/•  Suttgart21 - http://www.flickr.com/photos/schockwellenreiter/5768610893/•  Elbphilarmonie - http://www.flickr.com/photos/katjato/7840532620/•  TollCollect - http://www.flickr.com/photos/internationaltransportforum/7135653915/•  ChannelCrossing - http://www.flickr.com/photos/87079797@N02/8009685958/•  BER - http://www.flickr.com/photos/captain_die/8066311249/•  Pattern - http://www.flickr.com/photos/scarygami/5620339694/•  Gordon R. Sullivan - www.ausa.org - Executive Leadership•  Early Warning Sign - http://www.flickr.com/photos/hugosimmelink/2252095723/•  Storm - http://www.flickr.com/photos/84346589@N00/3947024319/•  Simon Sinek - www.ted.com•  Aepfel - http://www.flickr.com/photos/laserrush123/6041628205/•  Churchill - http://www.flickr.com/photos/cstm-mstc/3082707918/•  Churchill2 - http://www.flickr.com/photos/jesterg42/462264627/

The 5 Phases of a Project TurnAround - How to rescue troubled projects

Torsten Koerting

The 5 Phases of a Project TurnAround - How to rescue troubled projects