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EmployeePages The next generation staff directory


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Employees need a user interface with all relevant and exact information. With a Coporate Directory and the visualization of all organizational changes in a chartview, the organizational structur become more clear, transparent and personnel.

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EmployeePages The next generation staff directory

  1. 1. Employee Pages
  2. 2. EmployeePages The next generation staff directory <ul><li>TIMETOACT GROUP, Im Mediapark 2, 50670 Köln, WWW.TIMETOACT.DE </li></ul>
  3. 3. Agenda EmployeePages <ul><li>Current situation / typical use cases </li></ul><ul><li>What’s so special about the product </li></ul><ul><li>Functions </li></ul><ul><li>Widget Concept </li></ul><ul><li>Integration into the intranet </li></ul><ul><li>Interfaces to HR-OCI and HR-XML </li></ul><ul><li>Technical requirements </li></ul><ul><li>How to introduce EmployeePages? </li></ul>
  4. 4. Starting point <ul><li>Survey „Staff Directories“ from Step Two Design </li></ul><ul><ul><li>89% of the enterprises use staff directories </li></ul></ul><ul><ul><li>74% use it very often </li></ul></ul><ul><ul><li>62% are working more efficient with the staff directory </li></ul></ul><ul><li>Staffdirectory is today already a killer app in enterprises! </li></ul>
  5. 5. BUT …
  6. 6. Current Situation <ul><li>Different directories on differents places </li></ul><ul><li>Incomplete persondata </li></ul><ul><li>Missing or no transparency of organziational data </li></ul><ul><li>Data is too old </li></ul><ul><li>No zentralized directory </li></ul>
  7. 7. Every day questions <ul><li>Simple questions Fragen require timeconsuming and inproductive searching: </li></ul><ul><li>Who works where? </li></ul><ul><li>Who reports to whom? </li></ul><ul><li>Who‘s standing-in for whom? </li></ul><ul><li>Who does what? </li></ul><ul><li>Who has which abilities? </li></ul><ul><li>Who can help? </li></ul><ul><li>Who is responsible for an area? </li></ul><ul><li>Where is an associate right now? </li></ul><ul><li>What did s/he look like again? </li></ul><ul><li>Wo we have anyone who speaks hindi ? </li></ul>
  8. 8. Motivation – corporatewide transparency
  9. 9. Motivation – corporatewide transparency
  10. 10. Motivation – differenct places, different data
  11. 11. Motivation – different places, same data
  12. 12. Motivation – connecting together
  13. 13. Motivation – finding experts Gerlinde searches for an experienced Projectworker in Key Account Management. Stephan has already experiences with projects in Key Account Management and finished his last project sucessful .
  14. 14. The special <ul><li>EmployeePages… </li></ul><ul><ul><li>give an clear overview of the organization (as chartview or hierachical tree) </li></ul></ul><ul><ul><li>is the Corporate Facebook (Employeeprofiles, Departmentprofiles, Teamprofiles…) </li></ul></ul><ul><ul><li>Connectiong employees above borders of departments (Employee to Employee, my collegues, my contacts) </li></ul></ul><ul><ul><li>Accomplish corporate wide transparency </li></ul></ul><ul><ul><li>is the expertdirectory </li></ul></ul>
  15. 15. What are Employee Pages? – Detailed functions <ul><li>Corporate directory + </li></ul><ul><li>Employeeprofiles </li></ul><ul><li>Employeesearch </li></ul><ul><li>Chartview </li></ul><ul><li>Departmentprofiles </li></ul><ul><li>… </li></ul>
  16. 16. How can EmployeePages help? <ul><li>More transparency in the company </li></ul><ul><li>Finding of </li></ul><ul><ul><ul><li>Employees </li></ul></ul></ul><ul><ul><ul><li>Responsibilities </li></ul></ul></ul><ul><ul><ul><li>Experts </li></ul></ul></ul><ul><li>Helping Employees to orientate in large enterprises </li></ul><ul><li>All relevant and exact employee- and organizationdata is stored in one directory </li></ul>
  17. 17. Employee Pages Functions The next generation staff directory
  18. 18. Personalized Startpage – „All data, I need”
  19. 19. Personalized Startpage <ul><li>Employees can choose which data should be shown on their startpage </li></ul><ul><li>The provision of all content is central configurable </li></ul><ul><li>Optimale customizing on the needs and tasks of every employee </li></ul><ul><li>Starting point for all functions </li></ul><ul><li>Information to department, position, task on one page </li></ul><ul><li>Widgetconzept allows individual customizing </li></ul>
  20. 20. Employeeprofile
  21. 21. Information Employeeprofile <ul><li>Display contactdata </li></ul><ul><li>Information about tasks, department, position </li></ul><ul><li>Display projects of the employee </li></ul><ul><li>Show colleagues (deputies, colleagues, assistants) </li></ul><ul><li>Display </li></ul><ul><ul><li>activities, experiences, interests, education </li></ul></ul>
  22. 22. Functions EmployeeProfile <ul><li>Employee edit their own data </li></ul><ul><li>Export of contactdata as businesscard (vCard) </li></ul><ul><li>Uploading documents and links </li></ul><ul><li>Display reportingline </li></ul><ul><li>Employees choose their deputies, assistants, colleagues </li></ul>
  23. 23. Departmentprofile
  24. 24. Information Departmentprofile <ul><li>Display tasks of the department </li></ul><ul><li>Overview about current projects </li></ul><ul><li>General Information about the department </li></ul><ul><li>Display all memebers and subunits as hierachical tree </li></ul><ul><li>Show department news </li></ul><ul><li>Show links/documents of the department </li></ul>
  25. 25. Edit Departmentprofile
  26. 26. Edit Departmentprofile <ul><li>Richtextfield for the description of the department </li></ul><ul><li>Insert documents/files </li></ul><ul><li>Format Text for a better overview </li></ul><ul><li>Insert current projects </li></ul>
  27. 27. Hierarchical Treeview
  28. 28. Functions Hierarchical Treeview <ul><li>Display organization as hierarchical tree </li></ul><ul><li>Quick overview about affiliations of persons and departments </li></ul><ul><li>Easy and quick navigation through the whole organization structure </li></ul><ul><li>Export of departments to Excel and PDF </li></ul>
  29. 29. Excel Export Treeview
  30. 30. Organization chart
  31. 31. PowerPoint Export of organization chart
  32. 32. Organization chart functions <ul><li>Clear overview about organization as organization chart </li></ul><ul><li>organization chart will be generated, not fixed like in PowerPoint </li></ul><ul><li>Easy navigation through the organization </li></ul><ul><li>Quick „Browsing“ through the organization structure </li></ul><ul><li>Export organization chart to PowerPoint and PDF </li></ul>
  33. 33. Employeesearch
  34. 34. Searchfunctions <ul><li>Fulltextsearch </li></ul><ul><li>Add optional filter to searchform </li></ul><ul><li>Filter searchresults </li></ul><ul><li>Display searchresults in a clear overview </li></ul><ul><li>Show in which attribute the searchquery was found </li></ul><ul><li>Suggestions of searchquery </li></ul><ul><li>Work with searchresults (Export as Excellist) </li></ul>
  35. 35. The Widgetconzept <ul><li>The frontend of the EmployeePages is fully based on widgets </li></ul><ul><li>All contents can be shown on every page </li></ul><ul><li>External data, like stockdata, weatherinformation or lunchinformation can be integrated (e.g. with RSS) </li></ul><ul><li>Employees choose where to locate widgets (personalized and drag&drop) </li></ul><ul><li>Personalzied Startpage increase the productivity, because every employee focusses on the information he need </li></ul>
  36. 36. Datamodel <ul><li>Flexible datamodel enables possiblities of </li></ul><ul><ul><li>classical, hierarchical relationships between departments and employees (reports to, managed by) </li></ul></ul><ul><ul><li>relationships between persons (is colleague, is assistant, is friend) </li></ul></ul><ul><li>But also </li></ul><ul><ul><li>the presentation of groups, like projecttemas or workgroups and their relationships to persons and departments </li></ul></ul><ul><ul><li>the representation of tasks and the relation to persons </li></ul></ul>
  37. 37. Overview about entities <ul><li>EmployeePages different entities, for example… </li></ul>Person Position Business Unit/ Department Address / Location Team / Project
  38. 38. Overview about entities <ul><li>Relations between entities </li></ul>Person Position
  39. 39. Overview about entities <ul><li>Relations between entities </li></ul>Position Person
  40. 40. Overview about entities <ul><li>Relations between entities </li></ul>Position Person
  41. 41. Overview about functions Oganization- overview Profiles Search / Expertsearch Export Networking
  42. 42. Technical base <ul><li>EmployeePages is standard based Java EE Application </li></ul><ul><li>All used frameworks are opensource </li></ul><ul><li>EmployeePages can run on different systemsauf </li></ul><ul><ul><li>BEA WebLogic, IBM Websphere Application Server, JBoss, JonAS, Geronimo, SAP Web Application Server, GlassFish, Tomcat </li></ul></ul><ul><ul><li>Oracle, DB2, Microsoft SQL Server 2000, MySQL, PostgreSQL, HypersonicSQL </li></ul></ul>
  43. 43. Technical base <ul><li>Java EE standard based solution </li></ul><ul><li>High layered architecture </li></ul><ul><li>Interfaces based on standards </li></ul><ul><li>Componentbased, these are flexible replaceable: </li></ul><ul><ul><li>Database (JDBC) </li></ul></ul><ul><ul><ul><li>Oracle, DB2, Microsoft SQL Server 2000, MySQL, PostgreSQL, HypersonicSQL </li></ul></ul></ul><ul><ul><li>Application-Server (JEE-compliant) </li></ul></ul><ul><ul><ul><li>BEA WebLogic, IBM Websphere Application Server, JBoss, JonAS, Geronimo, SAP Web Application Server, GlassFish, Tomcat </li></ul></ul></ul><ul><ul><li>Web UI based on Google Web Toolkit (GWT) </li></ul></ul><ul><ul><li>Synchronizedatasources (LDAP, CSV-Files, HR-OCI, HR-XML) </li></ul></ul><ul><li>Klare Strukturen: MVP Pattern </li></ul>
  44. 44. Architecture
  45. 45. Employee Pages How to introduce EmployeePages?
  46. 46. How do EmployeePages fit to your company? <ul><li>Connect EmployeePages to different systems via standard interfaces: </li></ul><ul><ul><li>Integration of existing data </li></ul></ul><ul><ul><li>Allocation of existing data for existing systems </li></ul></ul>i
  47. 47. Process <ul><li>Project Definition Workshop </li></ul><ul><ul><li>Targets and critical factors for the staffdirectory </li></ul></ul><ul><ul><li>First solutions and decisions based on the customer requirements </li></ul></ul><ul><ul><li>Solutions to needed functionalities </li></ul></ul><ul><ul><li>Solutions and ideas about the technological architecture </li></ul></ul><ul><ul><li>Priorities and benefit of the solution </li></ul></ul><ul><ul><li>Scope of services and timeline </li></ul></ul><ul><li>Realization of requirements </li></ul><ul><li>Installation/Integration </li></ul><ul><li>Marketingactivities </li></ul>
  48. 48. Process <ul><li>Marketingactivities </li></ul><ul><ul><li>Small or bigger activities </li></ul></ul><ul><ul><li>E.g. photograf </li></ul></ul><ul><ul><li>Nice students as assistance </li></ul></ul><ul><li>Possible activities have to adjust to the mentality of the employees </li></ul>
  49. 49. Current situation in many enterprises <ul><li>Collaboration and Knowledgemanagement today is done by: </li></ul><ul><ul><li>Never ending mails </li></ul></ul><ul><ul><li>Planned conferencecalls </li></ul></ul><ul><ul><li>Projectstores </li></ul></ul><ul><ul><li>Databases with much information </li></ul></ul>
  50. 50. Web 2.0, Social Software and Enterprise 2.0 <ul><li>Web 2.0 </li></ul><ul><ul><li>1982 PC wins award as „Person of the Year“ from Time Magazine </li></ul></ul><ul><ul><li>2006 Web 2.0 „You“, everybody in the WWW, wins the award of the Time Magazin – from consumer to designer </li></ul></ul><ul><ul><li>Technologies: Ajax, WebServices, Rest, RSS, Mashup </li></ul></ul><ul><ul><li>Requirements for users: </li></ul></ul><ul><ul><li>Produce content by theirselfs </li></ul></ul><ul><ul><li>No technical or organizational effort </li></ul></ul><ul><ul><li>Readiness to quit anonymity in the internet </li></ul></ul>
  51. 51. Web 2.0, Social Software and Enterprise 2.0 <ul><li>Social Software </li></ul><ul><ul><li>Keyword since 2002 </li></ul></ul><ul><ul><li>Software, that support human interaction </li></ul></ul><ul><ul><li>Background of this progress: </li></ul></ul><ul><ul><ul><li>Databases with informations solves not the informationproblem </li></ul></ul></ul><ul><ul><ul><li>Knowledge exists not in documents but in people </li></ul></ul></ul><ul><li>Resolution </li></ul><ul><ul><li>Instead of documentsmanagement, support collaboration and communication </li></ul></ul><ul><ul><li>Thats the target of social software </li></ul></ul>
  52. 52. Web 2.0, Social Software and Enterprise 2.0 <ul><li>Social Software applications </li></ul><ul><ul><li>Weblogs </li></ul></ul><ul><ul><li>Wikis Social Tagging </li></ul></ul><ul><ul><li>Social Bookmarking </li></ul></ul><ul><ul><li>Social Networking </li></ul></ul><ul><ul><li>Instand Messaging </li></ul></ul>
  53. 53. Web 2.0, Social Software and Enterprise 2.0 <ul><li>Social Software possiblities </li></ul><ul><ul><li>Easy publish content </li></ul></ul><ul><ul><li>Easy organize content with metadata through tagging </li></ul></ul><ul><ul><li>Link content and metadata </li></ul></ul><ul><ul><li>Subscription </li></ul></ul><ul><ul><li>Easy find content </li></ul></ul>
  54. 54. Web 2.0, Social Software and Enterprise 2.0 <ul><li>Enterprise 2.0 – Social Software in Enterprises </li></ul><ul><ul><li>Andrew McAfee Professor, Harvard Business School 2006 </li></ul></ul><ul><ul><li>What is NOT Enterprise 2.0? </li></ul></ul><ul><ul><ul><li>No new research area </li></ul></ul></ul><ul><ul><ul><li>A revolution in the enterprise </li></ul></ul></ul><ul><ul><li>What is Enterprise 2.0? </li></ul></ul><ul><ul><ul><li>Advancement of the enterprise culture </li></ul></ul></ul><ul><ul><ul><li>Assign Web 2.0 and Social Software to collaboration in the enterprise </li></ul></ul></ul>