Todd sees people every day in the building where he works. He may know them by name, but other than his closest colleagues, what does he really know about their work or what special skills they have? And what about all the people Todd never sees because they are in other buildings or in distant offices? A corporate social network builds business communities that cut across departments and geographies. Within these communities, people with common interests can find and learn about each other more quickly. People can also see where others are located, whether they are available, and how best to reach them.
A corporate social network builds business communities that cut across departments and geographies. Within these communities, people with common interests can find and learn about each other more quickly. People can also see where others are located, whether they are available, and how best to reach them.
Opening or downloading documents, viewing documents in libraries, or viewing document’s metadata. Editing documents Checking out/Checking in documents Moving or copying documents to another location Deleting or restoring documents
SharePoint 2013 Document Management Features
Principal Consultant, Microsoft MVP
Overview of SharePoint
Document Management Solution
SharePoint is a clay you can module
what you want it to be.
Connect and either work with your colleagues regardless
of where you are or mobile devices you are using
Build an ecosystem of business
productivity through SharePoint
SharePoint now is a centre
where business data is
transformed among different
Enterprise Content Management
Internet Public Portal
Business Process Management
Main objectives of DMS
Access to shared document anywhere
Automate document approval process
Save time for searching content
Improve document management
DMS Breakdown features
Metadata & Navigation
Office Web App
The document center is designed as a repository for lager quantities of
documents. Document center looks like a portal where shared corporate
documents are located.
Find document by ID
View last uploaded
Document library is a place that is designed to replace folder in common use.
End-user can decide whether uploading a document or creating a new one in
Folder can be
Every time a document is edited, a copy of it is created automatically with a
configurable version number. Versioning is helpful protection mechanism
because you can revert to previous version of document, if necessary.
Effectively control documents by forcing them to be approved before they
are present to authorized users.
Your company is able to manage corporate documents such as expense
reporting, product design documentation, engineering changes, employee
vacation or so on.
Only visible to
Document Set enables organizations to group multiple documents that support a
single project or task, together into a single entity.
Document ID is useful for organizations that need to apply compliance for
Document ID is configurable and can be applied globally.
Metadata & Navigation
A project documentation may include Author, Client Name, Budget, Project
Name, Project Manager, Expiration Date etc. Apply classification at best with
Custom navigation allows end-users to choose to see documents based on
metadata (i.e. view all documents related to client A)
Office Web App
Office Web App solution, end-users can view, edit documents directly in
browser without having to install Microsoft Office client application in their
View or Edit permission can
be set to specific user or
group in organization.
Provide greatest user experience
for end-user. For the use of search
normally, end-user simply needs to
enter keyword in Search box like
Advanced Search offers many
features allowing users to find
information most accurately.
Authentication & Authorization
Support Active Directory, OAuth,
SAML, IBM Tivoli, Oracle
Permission level can be applied to
specific user or group.
Information Rights Management
Prevent an authorized viewer from
copying, modifying, printing, faxing
or copying and pasting the content
for unauthorized use.
Archiving solution enables
organization to archive
documents when needed. That
said, documents that are no
longer effective could be moved
to another document libraries
Archived documents are still
searchable if necessary.
Knowing who has done what with which information is very important for
company regulatory compliance. For example, administrator can determine
which users edited a specific document and when they did it.
End-users can synchronize shared documents to their personal computers
and mobile devices for offline working. Once their devices connect to the
Internet, chances made on documents would be synchronized to SharePoint
The solution supports translating content in documents from corporate
language to another language using Microsoft Translation Engine.
Not only supporting translation functionality, the solution also supports multi-