Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.
Lotus Notes Transition to
Office 365
Thuan Nguyen
Solution Architect, FPT Software, Japan
About Me
A Solution Architect at FPT Software, helping
customers effectively build a digital workplace with
Microsoft Prod...
 Different organizations have different reasons of
Notes transition.
 The presentation is not going to compare between
L...
When Groupware?
Group
Infrastructure
COLLABORATION
Conferencing
Shared
Databases
Development
Framework
Workflow
COMMUNICAT...
Digital Transformation
Digital Transformation rapidly
happens, changing almost everything
27 years later
Communication
Coordination
Collaboration
Digital “Workplace” Transformation
A new way of work
Does Notes make you painful?
Common challenges my customers have faced:
 Use Notes outside of the company network over th...
The “Future” of Notes
IBM Lotus Notes Office 365
Microsoft has clearly
defined the vision of
Office 365 while IBM is
not.
...
Is Office 365 the only choice?
Not the only choice but is a great
choice
Why am I not calling “Migration?
Migration
Transition
move to somewhere but no promises to return
remove old assets, proce...
The rule of 80/20
Plan
Technical
Simple app
Complex app
Consolidation
Transition Pyramid
Move things
out
3E’s
Consolidate things
Discover what exists
Form up a team
Set your objectives
Know yo...
Where to “actually” start?
Team Governance
Assessment
Team Governance
Sponsor and Steering
Committee
Program ManagerCoE Lead
Notes CoE
Office 365 CoE
Email Migration Team Simpl...
3 E’s Strategy
Enablement
Empowerment
Education
Education
 It’s like first step to your Office 365 adoption.
 Let old people feel the new Office 365 is not really diffe...
Enablement
 Give your end users the opportunities to regain some of the
things they have been educated.
 Some demonstrat...
Empowerment
 Empower your end users to experiment Outlook email as if they
have never heard.
 Create some SharePoint sit...
Assessment Type
Light Assessment Deep Assessment
This is the fastest way to have the assessment
result at considerable acc...
Light Assessment Purpose
Conduct discovery of all Notes applications
Classify complexity level of Notes application
Identi...
Light Assessment Report
Server Name Database
Name
Database Location Complexity View Size
(MB)
Forms Fields Tables Agents D...
Why automation?
You simply do not want to
manually analyze each one
in hundreds/ thousands of
databases.
Why Deep Assessment?
Minimize
Optimize
Prioritize
Modernize
Deep Assessment must be
performed in every transition
to avoid...
Deep Assessment Flow
Before the Implementation
Do explore what Office 365 is offering
Do know boundaries and limitations for Office 365
The pro...
Email Migration to Office 365
 Convert from .NSF to .PST
 3rd conversion tool like Binary Tree CMT is
highly recommended...
Notes app & database to SPO
Mapping CustomizationLook & Feel
Life after the transition
Out-of-the-box
Simple
customization
Advanced
customization
Takeaways!
 Each transition project is unique.
 Most of the time you do is assessment and 3
E’s
 Assessment shall contr...
Q & A
THANK YOU FOR YOUR
ATTENDING
Lotus Notes Transition To Office 365
Upcoming SlideShare
Loading in …5
×

Lotus Notes Transition To Office 365

484 views

Published on

The presentation will give people an overall picture of Lotus Notes transition to Office 365. It's not just a "getting started" guidance but also a handbook for those who are planning for Microsoft Cloud transformation.

Published in: Technology
  • The Office 365 Migrator for Lotus Notes software easily migrate single/ multiple Lotus Notes & Domino Server files to Office 365. Read more https://lotusnotestooffice365migration.blogspot.com
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here

Lotus Notes Transition To Office 365

  1. 1. Lotus Notes Transition to Office 365 Thuan Nguyen Solution Architect, FPT Software, Japan
  2. 2. About Me A Solution Architect at FPT Software, helping customers effectively build a digital workplace with Microsoft Products and Technologies. Email: ThuanNN@Fsoft.com.vn Blog: http://thuansoldier.net LinkedIn: linkedin.com/in/thuansoldier Twitter: @nnthuan
  3. 3.  Different organizations have different reasons of Notes transition.  The presentation is not going to compare between Lotus Notes & Office 365.  There is no silver bullet in any Notes transition to Office 365  Your experience and thoughts may vary Disclaimer
  4. 4. When Groupware? Group Infrastructure COLLABORATION Conferencing Shared Databases Development Framework Workflow COMMUNICATION COORDINATION E-mail Messaging Lotus Notes is the first commercially available software application that positively improved the ways teams of people worked together. 27 years ago
  5. 5. Digital Transformation Digital Transformation rapidly happens, changing almost everything 27 years later
  6. 6. Communication Coordination Collaboration Digital “Workplace” Transformation A new way of work
  7. 7. Does Notes make you painful? Common challenges my customers have faced:  Use Notes outside of the company network over the Internet > Access  No centralization of information due to lots of unmanaged Notes databases > Information Portal  Not in a safety and e-mail confidentiality > Security  Real-time collaboration and data transmission > Flexibility  Lose the vision of digital workplace to follow the trend of digital transformation > Vision
  8. 8. The “Future” of Notes IBM Lotus Notes Office 365 Microsoft has clearly defined the vision of Office 365 while IBM is not. Notes is actually not dead but why are lots of people asking about its future?
  9. 9. Is Office 365 the only choice? Not the only choice but is a great choice
  10. 10. Why am I not calling “Migration? Migration Transition move to somewhere but no promises to return remove old assets, processes, policies, practices. create the opportunity to start fresh move forward to get the benefits rather than revisiting the past The past is the past and all the value is in the future move to somewhere and you can come back some time.
  11. 11. The rule of 80/20 Plan Technical Simple app Complex app Consolidation
  12. 12. Transition Pyramid Move things out 3E’s Consolidate things Discover what exists Form up a team Set your objectives Know your paint point
  13. 13. Where to “actually” start? Team Governance Assessment
  14. 14. Team Governance Sponsor and Steering Committee Program ManagerCoE Lead Notes CoE Office 365 CoE Email Migration Team Simple App Migration Complex App Migration Project Manager Technical Lead Engineer Project Manager Technical Lead Junior Developer Project Manager Technical Lead Senior Developer Quality Assurance and Testing Team
  15. 15. 3 E’s Strategy Enablement Empowerment Education
  16. 16. Education  It’s like first step to your Office 365 adoption.  Let old people feel the new Office 365 is not really different from Lotus Notes from a few of perspectives (look & feel, end user function).  It’s to evangelize the transition For mail, it’s quite easy but for SharePoint, it’s going to be complicated
  17. 17. Enablement  Give your end users the opportunities to regain some of the things they have been educated.  Some demonstration in Office 365 is highly recommended
  18. 18. Empowerment  Empower your end users to experiment Outlook email as if they have never heard.  Create some SharePoint sites which have similar look & feel you educate for experiment.
  19. 19. Assessment Type Light Assessment Deep Assessment This is the fastest way to have the assessment result at considerable accuracy. scan Notes databases design and provides the following information:  Database technical specification  Database complexity  Number of active and number of total form, view, agent.  Migration effort and cost for each database  List of databases template This option provides more detail assessment result by manually analyzing each individual Notes database. Information below shall be conducted:  Description about the business purpose, workflow information or integration information.  Refined number of active form, view and agent.  Refine database template list and provide template description
  20. 20. Light Assessment Purpose Conduct discovery of all Notes applications Classify complexity level of Notes application Identify standard template-based application Consolidate similar structured applications Prepare for deep assessment and resource estimate
  21. 21. Light Assessment Report Server Name Database Name Database Location Complexity View Size (MB) Forms Fields Tables Agents Design Last Modified Data Last Modified Last Accessed CONTOSO01 Training Doc Lib DBtraningdoclib.nsf 2 9 80 10 30 10 6 07/08/2015 02/04/2016 02/04/2016 CONTOSO01 Training Doc Lib DBtraningdoclib.nsf 2 9 80 10 30 10 6 07/08/2015 02/04/2016 02/04/2016 CONTOSO01 Training Doc Lib DBtraningdoclib.nsf 2 9 80 10 30 10 6 07/08/2015 02/04/2016 02/04/2016 CONTOSO01 Training Doc Lib DBtraningdoclib.nsf 2 9 80 10 30 10 6 07/08/2015 02/04/2016 02/04/2016 CONTOSO01 Training Doc Lib DBtraningdoclib.nsf 2 9 80 10 30 10 6 07/08/2015 02/04/2016 02/04/2016
  22. 22. Why automation? You simply do not want to manually analyze each one in hundreds/ thousands of databases.
  23. 23. Why Deep Assessment? Minimize Optimize Prioritize Modernize Deep Assessment must be performed in every transition to avoid business impact Automate Deep Assessment is likely impossible
  24. 24. Deep Assessment Flow
  25. 25. Before the Implementation Do explore what Office 365 is offering Do know boundaries and limitations for Office 365 The problem should only be Notes application migrated to SharePoint Online
  26. 26. Email Migration to Office 365  Convert from .NSF to .PST  3rd conversion tool like Binary Tree CMT is highly recommended.  Challenges are coexistence or Notes email decommission process.
  27. 27. Notes app & database to SPO Mapping CustomizationLook & Feel
  28. 28. Life after the transition Out-of-the-box Simple customization Advanced customization
  29. 29. Takeaways!  Each transition project is unique.  Most of the time you do is assessment and 3 E’s  Assessment shall contribute to the ROI  The large number of user you have, the more important the coexistence.  Try to educate to out-of-the-box
  30. 30. Q & A
  31. 31. THANK YOU FOR YOUR ATTENDING

×