Ciuonlinemigrationforum Feb122010


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CIUOnline Migration Forum

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Ciuonlinemigrationforum Feb122010

  1. 1. CIUOnline Migration Forum<br />Fourth forum on the ongoing migration<br /> of the former CIUOnline ( and CIUNet ( to the New CIUOnline (<br />Friday, February 12 2010 <br />1:15PM - 2:15PM<br /> Pamplin<br />
  2. 2. Now announcing the new website address for the new CIUOnline<br />No longer<br /> currently redirects users to<br /> will be phased out towards the end of the current academic year<br />The New Website<br />RECAP INFORMATION….<br />
  3. 3. RECAP INFORMATION….<br />The New New Look<br />
  4. 4. Use your same username and password you used to login to the former CIUOnline or CIUNet.<br />REMINDER: All CIUOnline users (faculty/staff/students) are now required to reset their passwords annually for security reasons.<br />Logging into the new CIUOnline<br />RECAP INFORMATION….<br />
  5. 5. Some items migrated to new CIUOnline directly<br />Other items located in Legacy Applications box on Home page<br />Where to find former CIUOnline applications on the new CIUOnline<br />RECAP INFORMATION….<br />
  6. 6. <ul><li>In this current phase of the migration, we will be focusing on moving actual departmental pages formerly found on CIUNet in the Resources section
  7. 7. These departmental pages will be located under the Resourcestab on the new CIUOnline.
  8. 8. This will require further coordination between IT Services and departments
  9. 9. This will involve participation from site content editors (those who edited the former departmental pages on CIUNet or CIUOnline)
  10. 10. This will require training in the areas of content editing in the new CIUOnline
  11. 11. When we have completed the entire process, we will notify campus wide users. Departments are responsible for educating users outside of their departments as well when appropriate.</li></ul>We have training resources available on our Information Technology site in the Resources tab on CIUOnline.<br />Migration of departmental pages to the new CIUOnline<br />RECAP INFORMATION….<br />
  12. 12. RECAP INFORMATION….<br />
  13. 13. Below are a few of the reasons migrating CIUNet to CIUOnline is advantageous:<br />A more centralized hub of information for both faculty/staff and University students.<br />CIUOnline content editor is more intuitive than CIUNet’s content editor<br />Many aspects in CIUOnline are natively integrated with the EX database system providing many opportunities for information collected in EX to be accessible/distributed (in some cases, certain information would not have been accessible via CIUNet)<br />CIUOnline gives us more potential integration with several 3rd party applications to offload technology costs.<br />Why are we migrating CIUNet to CIUOnline?<br />
  14. 14. Careful planning<br />Who will be the primary content coordinator/editor of your site?<br />Just because something was done one way in CIUNet does not mean that way should be continued.<br />Use this as an opportunity to re-evaluate the way business/information is being distributed.<br />For example, is or SharePoint a better option?<br />Is the information still considered relevant?<br />Locate files on your site that need to be migrated over<br />Word, Excel, PDF files will migrate fine<br />Audio and video files should migrate fine as well, but we want to consider size factors<br />Hands on training sessions will need to be scheduled with those coordinating/editing the content for your department<br />Key items for departments to consider during this migration<br />
  15. 15. Student directory<br />IT Services site<br />Registrar’s Office site (including course registration components)<br />Prospective Students<br />Library<br />Office of Institutional Effectiveness (in progress)<br />Marketing (in progress)<br />Human Resources (in progress)<br />Career Services (in progress)<br />Accounting (in progress)<br />Physical Plant (in progress)<br />Other items and or departments that have already been migrated…<br />
  16. 16. How will users get to new CIUOnline pages while CIUNet still active<br />A migration can be a very confusing process to everyone. During this time, we will leave the CIUNet Resources site as is while simply redirecting the main departmental links to their new pages on CIUOnline. This means that users can still go to CIUNet for the time being and get access to the new information on CIUOnline without actually going to But this only gives us time to re-education everyone effectively and in the near future, there will be no need to go to CIUNet directly, but instead.<br />
  17. 17. Demonstration the new CIUOnline<br />Let’s go…<br />CIUONline ( <br />
  18. 18. Demonstration of other features offered in the new CIUOnline for departments…<br />Web forms<br />Departments now have the capability of creating their own web forms that email data to a specified email address<br />Using this feature will require some HTML knowledge <br />Calendars<br />Calendars can be created and available for subscription by users<br />Events can be imported from .csv format<br />Documents share folders<br />This function is similar to the directory storage area in CIUNet, however, users have more flexibility in clicking on documents stored here.<br />Several file formats can be uploaded in these portlets<br />
  19. 19. What about other CIUNet sites that are not necessarily department focused or under Resources?<br />Announcements/Bulletin area<br />Allowance Update area<br />Photos area<br />Enrollment statistics area<br />Directories area<br />News area<br />Calendars area<br />Surveys area<br />
  20. 20. <ul><li>May 30th
  21. 21. Migration from CIUNet to CIUOnline complete
  22. 22. March 1st
  23. 23. IT Trainers will increase efforts to help departments get over the hump in migrating their CIUNet information to CIUOnline
  24. 24. At some point in the near future a deadline will be established for CIUNet being deactivated (with consideration to publication revisions in the upcoming year)</li></ul>Deadline for migration completion<br />
  25. 25. Next Steps?<br />
  26. 26. Q&A<br />