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Automated Tagging andMetadata Management with SharePoint 2010        Thomas Mueller Business Development Manager B-S-S Bus...
Who we are.• Independent software  and consulting company• Founded 1999                   Die Wartburg in Eisenach …• 32 e...
Our Portfolio.  Search                KnowledgeOptimization           Management &                       Collaboration    ...
Challenge Enterprise Search.We need to find  • The right information  • In the appropriate Context.  • With a high Relevan...
Good Internet Search.                Want to buy a mobile                phone in Dresden.                • Location aware...
Good Internet Search.               Need help for doing               something.               • Proper selection of      ...
Internet Search – it works.•   The right information•   In the appropriate Context.•   With a high Relevance.•   Very Fast...
Situation in Enterprises.            • 26% of working time                Search is              for searching of relevant...
Enterprise Search - a closer look.• Relevant information are not found• Missing relation between information• Information ...
Why it works in the internet?1. Content Quality                 SEO  People do a lot of things to make content findable.
Why it works in the internet?1. Content Quality2. Structured Data
Why it works in the internet?1. Content Quality2. Structured Data                     •   Extracted Metadata              ...
Why it works in the internet?1. Content Quality2. Structured Data                     •   Enriched Documents              ...
Why it works in the internet?1. Content Quality2. Structured Data3. Technology & Usability
Why it works in the internet?1. Content Quality2. Structured Data3. Technology & Usability
Beside Search technology we need …                  Understand user needsGood Usability    Understand the content       ...
How metadata is generated.Classic content management approach:                           metadata are tagged manually     ...
How metadata is generated.Search engine approach:             extract metadata during indexing.     » Only available durin...
Metadata break the silos.Therefore Metadata needs to be»   consistent and specific for the domain.»   Integrated in the pr...
Integrated within content creation.                                                   Effective               Enrich      ...
Content Enrichment with beyCoo.•   Service for automated Tagging and Metadata Management•   Unlock unstructured Content an...
Usage of beyCoo.       Integrate               Configure                    Use•   Install SharePoint   •   Use the defaul...
Configure – Manage custom       vocabularies
beyCoo example: Wiki sites                   Automatic extraction                   of persons, locations                 ...
beyCoo example: upload of documents                       Automatic extraction of                       persons, locations...
Integrated in SharePoint Metadata Management               Terms can be integrated in the                 term store autom...
Folder-Less Filtering with beycoo           Metadaten are available as             filter for Navigation               wit...
beyCoo extends possibilities of search.    Metadata can be used as Search        Refiner within search.
Automated Metadata Management -            Benefits.• Increased quality by the use of consistently enriched  content• Cont...
Thank you!Microsoft „Partner of the year 2010“ finalistB-S-S Business Software Solutions GmbHThomas MuellerWartburgstrasse...
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European SharePoint Conference Automated Tagging and Metadata Management with SharePoint 2010

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European SharePoint Conference Automated Tagging and Metadata Management with SharePoint 2010

  1. 1. Automated Tagging andMetadata Management with SharePoint 2010 Thomas Mueller Business Development Manager B-S-S Business Solutions GmbH
  2. 2. Who we are.• Independent software and consulting company• Founded 1999 Die Wartburg in Eisenach …• 32 employees• Headquarters Eisenach and offices in Dresden and Mannheim
  3. 3. Our Portfolio. Search KnowledgeOptimization Management & Collaboration Context Aware Information Management Document OnlineManagement ChannelOptimization Optimization
  4. 4. Challenge Enterprise Search.We need to find • The right information • In the appropriate Context. • With a high Relevance. • Very Fast. It works on the Internet, there is a mass of technology – so it seems to be easy.
  5. 5. Good Internet Search. Want to buy a mobile phone in Dresden. • Location aware • Search scenario aware
  6. 6. Good Internet Search. Need help for doing something. • Proper selection of document types. • Search scenario aware.
  7. 7. Internet Search – it works.• The right information• In the appropriate Context.• With a high Relevance.• Very Fast. And where do we stand with enterprise search?
  8. 8. Situation in Enterprises. • 26% of working time Search is for searching of relevant important! Information • 3,7h / week not finding There seems • 2,5h / week recreating content to be a problem.IDC – Hidden Cost of information work
  9. 9. Enterprise Search - a closer look.• Relevant information are not found• Missing relation between information• Information not available where it is needed
  10. 10. Why it works in the internet?1. Content Quality SEO People do a lot of things to make content findable.
  11. 11. Why it works in the internet?1. Content Quality2. Structured Data
  12. 12. Why it works in the internet?1. Content Quality2. Structured Data • Extracted Metadata • Facets • Related Searches • …
  13. 13. Why it works in the internet?1. Content Quality2. Structured Data • Enriched Documents • RDFa • Microformats • …
  14. 14. Why it works in the internet?1. Content Quality2. Structured Data3. Technology & Usability
  15. 15. Why it works in the internet?1. Content Quality2. Structured Data3. Technology & Usability
  16. 16. Beside Search technology we need …  Understand user needsGood Usability  Understand the content  MetadataData Quality  Information about the documents
  17. 17. How metadata is generated.Classic content management approach: metadata are tagged manually » Takes much time » Will not even be used » Leads to inconsistent and heterogeneous data
  18. 18. How metadata is generated.Search engine approach: extract metadata during indexing. » Only available during search » No user control Search Search Search » Doesn‘t break the infomation 18 silos
  19. 19. Metadata break the silos.Therefore Metadata needs to be» consistent and specific for the domain.» Integrated in the process of content creation. Content Enrichment» Balanced between automated Search Search Search tagging and user refinement. 19 19
  20. 20. Integrated within content creation. Effective Enrich Refine Create search and documents extracteddocuments document automatically metadata. management beyCoo Content Enrichment SharePoint 2010 document workflow.
  21. 21. Content Enrichment with beyCoo.• Service for automated Tagging and Metadata Management• Unlock unstructured Content and Data Silos • Detect, extract and annotate Relevant Terms and Entities • Detect Topics • Cluster, link and rate Content• Transaction based pricing modell• Plugin for SharePoint 2010
  22. 22. Usage of beyCoo. Integrate Configure Use• Install SharePoint • Use the default 25 • Use beyCoo on Plugin Entity Types and every kind of list in• Or use the beyCoo Functions SharePoint SDK to develop • Or integrate your • Use it in custom custom integration custom vocabulary scenarios like workflows or other CMS
  23. 23. Configure – Manage custom vocabularies
  24. 24. beyCoo example: Wiki sites Automatic extraction of persons, locations and companies
  25. 25. beyCoo example: upload of documents Automatic extraction of persons, locations and companies
  26. 26. Integrated in SharePoint Metadata Management Terms can be integrated in the term store automatically.
  27. 27. Folder-Less Filtering with beycoo Metadaten are available as filter for Navigation within Item Lists.
  28. 28. beyCoo extends possibilities of search. Metadata can be used as Search Refiner within search.
  29. 29. Automated Metadata Management - Benefits.• Increased quality by the use of consistently enriched content• Contents and documents are better and easier to find and to manage.• Save costs due to enhanced search and automated content optimizationen.
  30. 30. Thank you!Microsoft „Partner of the year 2010“ finalistB-S-S Business Software Solutions GmbHThomas MuellerWartburgstrasse 199817 Eisenach/GermanyTel. +49 3691 709000Mail thomas.mueller@b-s-s.deWeb www.b-s-s.de www.beycoo.com www.queport.com

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