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Slide Makeover Video Podcast #81: Showing a range of values

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When presenters need to communicate a range of values, they usually use a table from a spreadsheet. The data is accurate, but it makes the audience do a lot of math to figure out the message. This slide makeover shows how you can use a trick in a stacked bar chart in Excel or PowerPoint to create a graph that visually shows the range of values.

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Slide Makeover Video Podcast #81: Showing a range of values

  1. 1. Slide Makeover Video Podcast #81: Showing a range of values Based on Dave Paradi’s ideas at www.ThinkOutsideTheSlide.com
  2. 2. When presenters need to communicate a range of values, they usually use a table from a spreadsheet, like this …
  3. 3. Midsized car prices Min Max Range Our Brand $23,500 $31,500 $ 8,000 Brand B $39,000 $51,000 $12,000 Brand M $29,000 $35,000 $ 6,000 Brand J $32,000 $36,000 $ 4,000
  4. 4. The information is accurate, but it doesn’t effectively communicate the message that our midsized cars are more affordable than the vehicles from our competitors.
  5. 5. Midsized car prices Min Max Range Our Brand $23,500 $31,500 $ 8,000 Brand B $39,000 $51,000 $12,000 Brand M $29,000 $35,000 $ 6,000 Brand J $32,000 $36,000 $ 4,000 The audience would have to do a lot of math to figure out that most of our midsized cars are more affordable
  6. 6. A better approach is to use a range of values graph. Here’s what I turned the original table into.
  7. 7. Our cars are more affordable than similar cars from other manufacturers $0 $10 $20 $30 $40 $50 $60 Our Brand Brand B Brand M Brand J Price range of midsize car models Thousands
  8. 8. The ranges are shown along the horizontal axis that represents cost. It is easy for the audience to see where the range lies and how big it is. It is created by using a stacked bar graph with one segment set to be invisible.
  9. 9. Our cars are more affordable than similar cars from other manufacturers $0 $10 $20 $30 $40 $50 $60 Our Brand Brand B Brand M Brand J Price range of midsize car models Thousands The segment from the vertical axis to the minimum value is invisible
  10. 10. It may look complicated to create this type of graph, but it really isn’t that hard. It uses the stacked bar chart built in to Excel or PowerPoint. The value of the first invisible segment is the minimum value and the value of the second segment is the range.
  11. 11. It is important to also focus the audience on the one segment that we want to draw their attention to. In this case, it is the segment that represents our midsized vehicles. This can be done by using a muted color for the other segments and a bold color for our segment.
  12. 12. Our cars are more affordable than similar cars from other manufacturers $0 $10 $20 $30 $40 $50 $60 Our Brand Brand B Brand M Brand J Price range of midsize car models Thousands This segment stands out and draws the focus of the audience because it has a bold color
  13. 13. Before After Lessons: 1. Show the range visually so the audience can easily compare the ranges and positions along the measurement axis 2. Use color to focus attention on one range 3. Explore how making elements of a graph invisible can create an effective visual Quick recap: More makeovers available at www.SlideMakeoverVideos.com
  14. 14. If you would like me to help your team create presentations that have a clear message with focused content and effective visuals, get in touch: P: 905-510-4911 E: Dave@ThinkOutsideTheSlide.com W: www.ThinkOutsideTheSlide.com

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