CBI Conference The Bidding Process David Carson  CPD
Overview <ul><li>Public Procurement Process  </li></ul><ul><li>Review Of Expenditure </li></ul><ul><li>Aim of the Process ...
Process Outline <ul><li>Dept identifies need for goods/services </li></ul><ul><li>Department engages with COPE to organise...
Process Detail <ul><li>Set out Procedure </li></ul><ul><li>Stipulate timetable </li></ul><ul><li>Explain position on varia...
Procedures and Timescales 37 days Exp of Interest Competitive Dialogue 37 days Exp of Interest Negotiated 10 days 10 days ...
Procurement Spend 2007/08 119 Areas of spend less than £20m 2,202 Total 139 Areas of spend between £20m and £50m 1,944 Are...
Areas of Procurement Spend  above £50m
Areas of Procurement Spend between £20m and £50m
Areas of Procurement Spend  below £20m
Aim of Process (MEAT) <ul><li>To select the tender bid which provides the best combination of whole life costs and quality...
Fundamental Principles <ul><li>Non-Discrimination </li></ul><ul><li>Equal Treatment of tenders </li></ul><ul><li>Transpare...
CBI Survey <ul><li>Key Messages : </li></ul><ul><li>Reduce bidding costs </li></ul><ul><li>Govt. needs to become world cla...
Improvements which have been made (1) <ul><li>Standardising information provision </li></ul><ul><li>Emphasis on output spe...
Improvements which have been made (2) <ul><li>Professional Skills for Government initiative </li></ul><ul><li>Move to cate...
Managing Supplier Expectations <ul><li>Production of Procurement Plans </li></ul><ul><li>Engaging with Supplier Sector Rep...
Future Developments <ul><li>Publication of Procurement Plans </li></ul><ul><li>Increasing emphasis on contract management ...
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CBI Northern Ireland - Public procurement conference - David Carson

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David Carson, CPD, Presentation on the bidding process at the CBI Northern Ireland procurement conference, 5 March 2009.

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CBI Northern Ireland - Public procurement conference - David Carson

  1. 1. CBI Conference The Bidding Process David Carson CPD
  2. 2. Overview <ul><li>Public Procurement Process </li></ul><ul><li>Review Of Expenditure </li></ul><ul><li>Aim of the Process </li></ul><ul><li>Addressing points raised in the CBI survey </li></ul><ul><li>Improvements which have been made </li></ul><ul><li>Managing Supplier Expectations </li></ul><ul><li>Future Developments </li></ul>
  3. 3. Process Outline <ul><li>Dept identifies need for goods/services </li></ul><ul><li>Department engages with COPE to organise procurement </li></ul><ul><li>COPE provides marketplace with relevant info and invites bids </li></ul><ul><li>Suppliers prepare and submit bids </li></ul><ul><li>Bids are evaluated </li></ul><ul><li>Contract is awarded </li></ul>
  4. 4. Process Detail <ul><li>Set out Procedure </li></ul><ul><li>Stipulate timetable </li></ul><ul><li>Explain position on variants </li></ul><ul><li>Explain position re consortia </li></ul><ul><li>Set out required format and content for submissions </li></ul><ul><li>Explain criteria used to limit numbers/award contract, together with the scoring system </li></ul><ul><li>Explain how queries will be dealt with </li></ul>
  5. 5. Procedures and Timescales 37 days Exp of Interest Competitive Dialogue 37 days Exp of Interest Negotiated 10 days 10 days Exp of Interest Tender Restricted Accelerated 37 days 40 days Exp. of Interest Tender Restricted 52 days Tender Open Min. Timescale Process Procedure
  6. 6. Procurement Spend 2007/08 119 Areas of spend less than £20m 2,202 Total 139 Areas of spend between £20m and £50m 1,944 Areas of spend greater than £50m Value £’m Procurement Category
  7. 7. Areas of Procurement Spend above £50m
  8. 8. Areas of Procurement Spend between £20m and £50m
  9. 9. Areas of Procurement Spend below £20m
  10. 10. Aim of Process (MEAT) <ul><li>To select the tender bid which provides the best combination of whole life costs and quality (or fitness of purpose) for meeting customer requirements </li></ul><ul><li>“ The emphasis will be on integrated procurement processes covering the whole life cycle of acquisition and use from start to finish, to ensure quality and economy over time, not short term lowest price” </li></ul><ul><ul><ul><ul><ul><li>Setting New Standards </li></ul></ul></ul></ul></ul>
  11. 11. Fundamental Principles <ul><li>Non-Discrimination </li></ul><ul><li>Equal Treatment of tenders </li></ul><ul><li>Transparency </li></ul><ul><li>Proportionality </li></ul><ul><li>Comity </li></ul>
  12. 12. CBI Survey <ul><li>Key Messages : </li></ul><ul><li>Reduce bidding costs </li></ul><ul><li>Govt. needs to become world class client </li></ul><ul><li>Improve information provision </li></ul><ul><li>Govt’s Response : </li></ul><ul><li>Improvements which have been made </li></ul><ul><li>Managing Supplier Expectations </li></ul>
  13. 13. Improvements which have been made (1) <ul><li>Standardising information provision </li></ul><ul><li>Emphasis on output specifications </li></ul><ul><li>Independent validation of COPEs </li></ul><ul><li>Establishing Career Path Framework </li></ul>
  14. 14. Improvements which have been made (2) <ul><li>Professional Skills for Government initiative </li></ul><ul><li>Move to category Management </li></ul><ul><li>Encouraging participation from SMEs </li></ul><ul><li>Issue of Guidance </li></ul>
  15. 15. Managing Supplier Expectations <ul><li>Production of Procurement Plans </li></ul><ul><li>Engaging with Supplier Sector Representatives </li></ul><ul><li>Participation in Meet the Buyer events and supplier workshops </li></ul><ul><li>Clarification before bids submitted </li></ul><ul><li>Provision of debriefs </li></ul>
  16. 16. Future Developments <ul><li>Publication of Procurement Plans </li></ul><ul><li>Increasing emphasis on contract management </li></ul><ul><li>Taking forward the Professionalism Agenda </li></ul>

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