Lewisham Local Assemblies Chair Module 1 1 1


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  • Lewisham Local Assemblies Chair Module 1 1 1

    1. 1. Lewisham Local Assemblies Chair training and support Module One
    2. 2. Agenda <ul><li>6.30pm    Welcome and objectives     </li></ul><ul><li>6.45pm    Information on assemblies </li></ul><ul><li>7.00pm    Wiki collaborative space   </li></ul><ul><li>7.20pm    Clarify the role of the chair </li></ul><ul><li>7.40pm    Exercise identifying personal styles </li></ul><ul><li>8.00pm    Chairing with confidence   </li></ul><ul><li>8.20pm    Dealing with conflict   </li></ul><ul><li>8.50pm    Practical techniques to deal with conflict </li></ul><ul><li>9.10pm    Action planning </li></ul><ul><li>9.20pm    Summary and conclusion </li></ul>
    3. 3. Elements of the Assembly Support Package <ul><li>Role of the Assembly Chair May </li></ul><ul><li>Equalities June/July </li></ul><ul><li>Community Cohesion Sept/Oct </li></ul><ul><li>Innovative engagement Nov/Dec </li></ul>
    4. 4. Assemblies – the context <ul><li>Lewisham changing how it involves citizens in decision making </li></ul><ul><li>Assemblies emerged from Mayor’s Empowering Communities and Neighbourhoods Commission </li></ul><ul><li>Assemblies replace area forums </li></ul>
    5. 5. Purpose <ul><li>Universal Lewisham approach </li></ul><ul><li>Building on existing structures </li></ul><ul><li>Encourage active citizenship, articulation of local issues, and improved service delivery and accountability </li></ul><ul><li>Strong focal point for engaging with Council </li></ul>
    6. 6. Contributes to the Lewisham Way <ul><li>Customer Focus </li></ul><ul><li>Improving Performance </li></ul><ul><li>One Council </li></ul>
    7. 7. Programme part of skills role map <ul><li>Delivering </li></ul><ul><li>Regulating and monitoring </li></ul><ul><li>Managing self </li></ul><ul><li>Managing performance </li></ul><ul><li>Political understanding </li></ul><ul><li>Connecting </li></ul><ul><li>Communication skills </li></ul><ul><li>Community leadership </li></ul><ul><li>Partnership working </li></ul><ul><li>Influence </li></ul><ul><li>Excellence in leadership </li></ul><ul><li>Creating </li></ul><ul><li>Scrutiny and challenge </li></ul><ul><li>Providing vision </li></ul>
    8. 8. Depth Interview feedback <ul><li>Views on Assemblies </li></ul><ul><li>Views on Chairing </li></ul><ul><li>Views on Conflict Resolution </li></ul>
    9. 9. Views on Assemblies <ul><li>Will bring groups together </li></ul><ul><li>Involve new people </li></ul><ul><li>Much better than the old forums </li></ul><ul><li>Need to deliver to keep momentum </li></ul><ul><li>Communicate via, websites, lewisham life, street letters, local newspapers </li></ul><ul><li>Issues will be parking, speeding, planning, crime. </li></ul>
    10. 10. Views on Chairing <ul><li>Assemblies will be manageable </li></ul><ul><li>Planning will be important </li></ul><ul><li>A disciplined approach </li></ul><ul><li>Facilitation skills will be needed due to size </li></ul><ul><li>A mixture of fairness, authority, calmness and ability to listen required </li></ul>
    11. 11. Views on Conflict <ul><li>Most of you thought there would be little or average conflict </li></ul><ul><li>Best to isolate conflict and deal with at a later stage </li></ul><ul><li>Be well prepared </li></ul><ul><li>Ensure people have the correct level of expectation </li></ul><ul><li>Be positive and inclusive . </li></ul>
    12. 12. Assembly structure – four elements <ul><li>Lead structure </li></ul><ul><li>Coordinating Group </li></ul><ul><li>Meetings </li></ul><ul><li>Charter </li></ul>
    13. 13. 1 Lead Structure <ul><li>Assemblies led by councillors </li></ul><ul><li>Supported by six coordinators day to day organisation </li></ul><ul><li>Co-ordinators report to Local Assemblies Programme Manager. </li></ul>
    14. 14. 2 Co-ordinating Group <ul><li>Helps plan and structure meetings </li></ul><ul><li>Should include one councillor, one resident, and one representative from the third sector </li></ul><ul><li>Not an executive function but facilitating and co-ordinating one </li></ul>
    15. 15. 3 Meetings <ul><li>Open to anyone living or working in ward </li></ul><ul><li>Establish agreed local priorities description </li></ul><ul><li>Develop proposals in response to priorities </li></ul><ul><li>Determine use of locality fund (£10k) </li></ul><ul><li>Additionally develop proposals for funding from Council or other bodies </li></ul>
    16. 16. First Meeting <ul><li>Agreed and common format </li></ul><ul><li>7.30-7.35 Welcome, introduction & format for evening (Chair) </li></ul><ul><li>7.35-7.40 Assemblies a new way of working (Local Assemblies Programme Manager, Paul Jackson, Assembly Coordinator </li></ul><ul><li>7.40-8.40 Workshop ( Micah Gold ) </li></ul><ul><li>8.40-9.00 Break </li></ul><ul><li>9.00-9.20 Feedback from tables (Micah Gold) & Next steps (Chair) </li></ul><ul><li>9.20-9.30 Interim Coordinating Group & Closing address (Chair) </li></ul>
    17. 17. Workshops at first meeting <ul><li>What’s it like living, working and playing in (your Ward)? </li></ul><ul><li>How can we make things better? </li></ul><ul><li>Who can make this happen? </li></ul>
    18. 18. 4 Assembly Charter <ul><li>Voluntary agreement between assemblies and Council </li></ul><ul><li>Place to record priorities and actions </li></ul><ul><li>Reminder of expected standards </li></ul><ul><li>Assemblies to adopt as a starting point </li></ul><ul><li>Charter can be adapted to include proposals identified by assembly </li></ul>
    19. 19. Implementation <ul><li>Overview of Implementation </li></ul><ul><li>Ongoing work programme </li></ul><ul><li>Influencing decision making in the longer term </li></ul>
    20. 20. 1 Overview of Implementation <ul><li>Local priorities fed into Council’s business planning and budget setting </li></ul><ul><li>Initial priorities to focus on local issues </li></ul><ul><li>Top five priorities by the end of the second meeting </li></ul><ul><li>Identify response to each issue </li></ul><ul><li>Responses detail focus of each Assembly and structure for work programme </li></ul>
    21. 21. 2 Ongoing Work Programme <ul><li>Develop and support locally-based proposals that can deliver positive outcomes </li></ul><ul><li>Each assembly able to adapt their Charter to reflect agreements with Council and other bodies </li></ul>
    22. 22. 3 Influencing decision-making in the longer term <ul><li>Informal mechanisms such as liaising with council officers </li></ul><ul><li>Formal ones such as putting forward evidence to Council committees </li></ul><ul><li>Able to put items on the Council agenda </li></ul>
    23. 23. Timetable <ul><li>Assemblies been rolling out since Jan ’08 </li></ul><ul><li>Sydenham, Grove Park and Whitefoot </li></ul><ul><li>Every Assembly will have met at least once by the end of July </li></ul>
    24. 24. Timetable Time Frame Meeting Meeting to cover March – July 08 1 <ul><li>First round Assembly meetings </li></ul><ul><li>Assemblies begin to explore, likes, dislikes and possible solutions for their area </li></ul><ul><li>Identify any quick wins for their area </li></ul><ul><li>Identify coordination group </li></ul><ul><li>Introduction to Locality Fund for 2008/09 </li></ul><ul><li>Consultation activity to inform prioritisation </li></ul>Sep – Dec 08 2 <ul><li>Round 2 Assembly meetings </li></ul><ul><li>Identify priorities for the ward </li></ul><ul><li>Start to develop actions around these </li></ul><ul><li>Agree basis for ongoing work programme/timing + approach to future meetings </li></ul><ul><li>Begin charter development </li></ul>
    25. 25. Wiki collaborative space <ul><li>Demonstration </li></ul><ul><li>Q &A </li></ul><ul><li>Discussion of possible application and use </li></ul>
    26. 26. Role of chair at first meeting <ul><li>Lead first meeting with professional facilitator </li></ul><ul><li>Achieve election of interim co-ordinating group </li></ul><ul><li>Agree next steps </li></ul>
    27. 27. Identifying personal styles <ul><li>Feedback from questionnaire </li></ul>
    28. 28. Chairing with confidence <ul><li>Share experience – worst and best chaired meetings </li></ul><ul><li>Feedback from Assemblies that have taken place </li></ul><ul><li>Identification of specific chairing issues relating to on-going chairing of assemblies </li></ul>
    29. 29. Dealing with conflict   <ul><li>Share experience </li></ul><ul><li>Anticipate pressure points: </li></ul><ul><ul><ul><li>Newness – lack of shared objectives </li></ul></ul></ul><ul><ul><ul><li>Scepticism about process </li></ul></ul></ul><ul><ul><ul><li>Tensions within community </li></ul></ul></ul><ul><ul><ul><li>Individual agendas </li></ul></ul></ul><ul><ul><ul><li>Lack of confidence </li></ul></ul></ul>
    30. 30. Guiding principles <ul><li>Preserve dignity and respect </li></ul><ul><li>Listen with empathy – be fully present </li></ul><ul><li>Find common ground without forcing change </li></ul><ul><li>Honour diversity, including your own perspective </li></ul>
    31. 31. Four Phase Process <ul><li>Anticipate Disagreement </li></ul><ul><li>Plan an appropriate strategy </li></ul><ul><li>Prepare to set your strategy in motion </li></ul><ul><li>Take action monitoring the results </li></ul>
    32. 32. Action planning <ul><li>Identify three things you would like support and training on to assist in role as Chair </li></ul><ul><li>Identify SMART approach to these things </li></ul>