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Delray chamber re google apps


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Delray Beach Chamber Technology Cloud Presentation

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Delray chamber re google apps

  1. 2. Google Apps Office Products in the Cloud
  2. 3. What Is Google Apps? <ul><li>A Web-based suite of workplace tools </li></ul><ul><li>Managed at the company level </li></ul><ul><li>No company hardware </li></ul><ul><li>Accessible from any computer with an Internet connection </li></ul><ul><li>Key features sync with mobile devices </li></ul><ul><li>Low cost </li></ul><ul><ul><li>Standard version (≤ 50 accounts) free </li></ul></ul><ul><ul><li>Premier version $50/account/year </li></ul></ul>
  3. 4. What Does It Contain? <ul><li>Gmail </li></ul><ul><li>Calendar </li></ul><ul><li>Google Docs </li></ul><ul><li>Sites </li></ul><ul><li>Consumer apps </li></ul><ul><li>Groups </li></ul><ul><li>Video </li></ul><ul><li>Marketplace apps </li></ul>Standard and Premier Premier Only
  4. 5. Gmail <ul><li>Uses company ’s own domain </li></ul><ul><ul><li>Example: not </li></ul></ul><ul><li>Standard email features </li></ul><ul><ul><li>Integrated contact management </li></ul></ul><ul><ul><li>Anti-spam filters </li></ul></ul><ul><ul><li>User-defined message filters </li></ul></ul><ul><ul><li>Category labels </li></ul></ul><ul><li>Other features </li></ul><ul><ul><li>Integrated chat </li></ul></ul><ul><ul><li>Outbound SMS from gmail </li></ul></ul><ul><ul><li>Outbound voice calls from gmail </li></ul></ul><ul><li>Mobile access/sync </li></ul>
  5. 6. Calendar <ul><li>Scheduling </li></ul><ul><ul><li>View/manage multiple calendars </li></ul></ul><ul><ul><li>Manage invitations/RSVPs/reminders </li></ul></ul><ul><ul><li>Task management </li></ul></ul><ul><li>Email integration </li></ul><ul><li>Sharable project calendars </li></ul><ul><li>Mobile access/sync </li></ul>
  6. 7. Google Docs <ul><li>Web-based suite of office tools </li></ul><ul><ul><li>Documents </li></ul></ul><ul><ul><li>Spreadsheets </li></ul></ul><ul><ul><li>Presentations </li></ul></ul><ul><ul><li>Drawings </li></ul></ul><ul><li>Works on Windows, Mac, Linux </li></ul><ul><li>Supports most common file types </li></ul><ul><li>Files can be uploaded and shared </li></ul><ul><li>Files can be downloaded for offline work, then uploaded and sync'd </li></ul><ul><li>Common not to rely exclusively on Google Docs </li></ul>
  7. 8. Documents <ul><li>Has commonly used word processing features </li></ul><ul><li>Does not equal Word for certain functions </li></ul><ul><ul><li>Formatting </li></ul></ul><ul><ul><li>Fonts </li></ul></ul><ul><ul><li>List management/mail merge </li></ul></ul><ul><li>Can upload Word docs and retain most formatting </li></ul><ul><li>Documents can be shared and edited/commented on by multiple users simultaneously </li></ul>
  8. 9. Spreadsheets <ul><li>Has commonly used features </li></ul><ul><li>Does not equal Excel, especially for functions, macros and charts </li></ul><ul><li>Contains form creation tool for lists, questionnaires, etc. </li></ul><ul><li>Spreadsheets may be shared and edited by multiple users simultaneously </li></ul>
  9. 10. Presentations <ul><li>Has commonly used features </li></ul><ul><li>Not equal to PowerPoint, especially in animation, object support, styles </li></ul><ul><li>PowerPoint presentations can be uploaded without losing formatting, but not all fonts supported </li></ul><ul><li>New drawing tool supports basic drawing and editing features for charts, tables, designs </li></ul><ul><li>Presentations may be shared and edited by multiple users simultaneously </li></ul>
  10. 11. Sites <ul><li>Used for organizing and sharing diverse types of information </li></ul><ul><ul><li>Project management </li></ul></ul><ul><ul><li>Training </li></ul></ul><ul><ul><li>Sales and Marketing </li></ul></ul><ul><ul><li>Group wiki </li></ul></ul><ul><li>Drag and drop - no HTML knowledge needed </li></ul><ul><li>Sites can be shared internally or externally </li></ul><ul><ul><li>But admins can manage site sharing permissions </li></ul></ul>
  11. 12. Google Consumer Apps <ul><li>Google ’s consumer apps now integrated with Google Apps accounts </li></ul><ul><li>No need for separate gmail account for apps such as </li></ul><ul><ul><li>Reader (RSS feeds) </li></ul></ul><ul><ul><li>Alerts (automated updates on search topics) </li></ul></ul><ul><ul><li>Picasa (photo hosting and sharing, like Flickr) </li></ul></ul><ul><ul><li>Scholar (search research papers) </li></ul></ul><ul><ul><li>Books (full-text search of books in public domain) </li></ul></ul><ul><li>Ongoing development means that some consumer apps don ’t work (or won’t for long) </li></ul>
  12. 13. Groups <ul><li>Easy to configure workgroups </li></ul><ul><li>Can centralize shared access to documents, spreadsheets, etc. </li></ul><ul><li>Can centralize email communication to/from group </li></ul><ul><li>Has subscription/syndication tools </li></ul>
  13. 14. Video <ul><li>Secure internal video channel </li></ul><ul><ul><li>Training </li></ul></ul><ul><ul><li>Sales </li></ul></ul><ul><ul><li>Customer Service </li></ul></ul><ul><li>Alternative to YouTube </li></ul>
  14. 15. Google Apps Marketplace <ul><li>Business applications that </li></ul><ul><li>integrate with Google Apps </li></ul><ul><ul><li>Accessible from Google Apps toolbar </li></ul></ul><ul><ul><li>No separate login </li></ul></ul><ul><li>Wide range of categories </li></ul><ul><li>Many are free or low-cost </li></ul><ul><li>Examples </li></ul><ul><ul><li>Project management & productivity </li></ul></ul><ul><ul><li>Financial management </li></ul></ul><ul><ul><li>Design/image management </li></ul></ul>
  15. 16. Standard vs. Premier Standard Premier Maximum Accounts 50 Unlimited Annual Cost FREE $50/account Storage/account 7.5 GB 25GB Uptime Guarantee NONE 99.9% Real Time Help NONE 24/7 Email Security Standard inbound spam filters Enhanced spam filters; custom outbound filtering to protect sensitive data Marketplace Apps Some Many
  16. 17. Pros and Cons <ul><li>Advantages </li></ul><ul><ul><li>Very low cost </li></ul></ul><ul><ul><li>Small business can project a big-firm image </li></ul></ul><ul><ul><li>Feature set may be adequate for many businesses </li></ul></ul><ul><ul><li>Groups, Sites and other features good for workgroups </li></ul></ul><ul><ul><li>Marketplace makes it easy to expand feature set </li></ul></ul><ul><li>Disadvantages </li></ul><ul><ul><li>DIY tech support, especially on Standard Edition </li></ul></ul><ul><ul><li>Bandwidth-intensive - need fast, reliable connection </li></ul></ul><ul><ul><li>Some files may be too large (e.g., graphics) or too sensitive (e.g., financial data) for comfort </li></ul></ul>
  17. 18. Is Google Apps For Me? <ul><li>Standard Edition </li></ul><ul><ul><li>Very small, simple businesses </li></ul></ul><ul><ul><li>Comfortable with DIY tech support </li></ul></ul><ul><ul><ul><li>Have vendor or in-house capability </li></ul></ul></ul><ul><li>Premier Edition </li></ul><ul><ul><li>Larger, more complex businesses </li></ul></ul><ul><ul><li>Workgroup/collaboration needs </li></ul></ul><ul><ul><li>Requires vendor support and uptime guarantee </li></ul></ul><ul><ul><li>Able to mix non-cloud storage/security with Google Apps environment </li></ul></ul>Presentation Courtesy: Ron Stack
  18. 20. Rise of Cloud Computing 20 Percent of Businesses Will Own No IT Assets By 2012 --Gartner, Jan. 2010 Cloud Computing 20%
  19. 21. Rise of Cloud Computing Cloud Computing $ 55 billion 55 Billion Dollars Per Year Will be Spent on Cloud Computing in 2014, Growing 27% Annually --IDC, June 2010 2010 2011 2012 2013 2014
  20. 22. Rise of Cloud Computing 75% of IT Managers Report They are Currently Using or Evaluating Cloud Computing --IDC, June 2010 Cloud Computing 75%
  22. 24. Why Exchange Online?
  23. 25. Customers Are Embracing Cloud Productivity with Microsoft
  24. 26. Customer Examples
  25. 27. Anywhere Access to Your Information For more information go to
  26. 28. Prevent Viruses From Entering Your PC <ul><li>Exchange Online has allowed only 2.4% of all email to be delivered to this client. </li></ul><ul><li>This results in greater productivity and reduced support costs </li></ul>
  27. 29. Overview <ul><li>SharePoint Online </li></ul>
  28. 30. SharePoint Online Create sites to share documents and insights with colleagues, partners and customers TEAM SITES Keep teams in sync and manage important projects INTRANET SITES Keep up to date with company information and news EXTRANET SITES Share documents securely with partners and customers WEBSITES Market your business using a simple public-facing website MY SITES Manage and share personal documents and insights
  29. 31. My Sites Manage and share personal documents and insights with colleagues <ul><li>Solve document version control problems </li></ul><ul><li>Share personal information and professional expertise </li></ul><ul><li>Follow colleagues through notes and activity feeds </li></ul><ul><li>Set document-level permissions to protect sensitive personal content </li></ul><ul><li>Access important documents from anywhere </li></ul>
  30. 32. Team Sites Keep teams in sync with shared document libraries, task lists and calendars <ul><li>Manage and share important documents to help teams work together efficiently </li></ul><ul><li>Co-author documents and proposals in real time and manage important meeting notes with Office Web Apps </li></ul><ul><li>Track key project milestones and schedules with shared-calendars </li></ul><ul><li>Enable real-time communication with colleagues right from within SharePoint Online </li></ul>
  31. 33. Intranet Sites Stay up to date with company information and news <ul><li>Access key business process information (e.g. operational policies, training guides and expense reports) </li></ul><ul><li>Search across your company for important documents and people </li></ul><ul><li>Participate in community discussion forums and share innovative ideas </li></ul><ul><li>Alert employees to new and exciting developments using blogs </li></ul>
  32. 34. Extranet Sites Share documents and insights securely with customers and partners <ul><li>Eliminate document control issues by providing a single place to share documents with customers and partners </li></ul><ul><li>Control and manage the information shared outside the organization </li></ul><ul><li>Create wiki pages for customers and partners to find answers to frequently asked questions </li></ul><ul><li>Enable real-time communication with customers and partners right from within SharePoint Online </li></ul>
  33. 35. Websites Market your business with a simple and professional public-facing website <ul><li>Designed for small businesses and professionals </li></ul><ul><li>Simple out-of the box web templates to personalize sites </li></ul><ul><li>Update your content quickly and easily using familiar tools </li></ul><ul><li>Allow customers to search for information easily on your site </li></ul>Presentation Courtesy: Terry McCullagh
  34. 36. Online/Web Collaboration <ul><li>Pros </li></ul><ul><li>   Higher availability of data, spreadsheets or documents </li></ul><ul><li>  Device, OS and browser independent (most of the time) </li></ul><ul><li>  Real time / simultaneous collaboration </li></ul>
  35. 37. Online/Web Collaboration <ul><li>Cons </li></ul><ul><li>   Perceived security risks </li></ul><ul><li>Tied to broadband connection </li></ul><ul><li>  Commitment issues – must login </li></ul>
  36. 38. Online/Web Collaboration <ul><li>Available tools </li></ul><ul><li>    Office Online </li></ul><ul><li>    Google Office / Documents online </li></ul>
  37. 39. Remote Control and Meeting tools <ul><li>Remote Control </li></ul><ul><li>  What is it useful for? </li></ul><ul><li>   Most are very thin clients – won ’t bog down your PC’s performance </li></ul><ul><li>  Use from ANY PC, anywhere in the world </li></ul>
  38. 40. Remote Control and Meeting tools <ul><li>Available tools online: </li></ul><ul><li>  GoToMyPC </li></ul><ul><li>   LogMeIn </li></ul>
  39. 41. Remote Control and Meeting tools <ul><li>Online Meeting tools: </li></ul><ul><li>Host meetings where you can project your desktop to other computers and users </li></ul><ul><li>Easy process: 1.Create a PowerPoint or Word document for your presentation 2.Sign up with online meeting service 3.Log in and start services 4.Send email with information for others to go to a specific website and connect to your computer. 5.Most tools allow you to give control to a meeting attendee </li></ul>
  40. 42. Remote Control and Meeting tools <ul><li>Available tools online: </li></ul><ul><li>  GoToMeeting </li></ul><ul><li>WebEx </li></ul><ul><li>Mikogo** </li></ul><ul><li>Adobe ConnectNow </li></ul><ul><li>Vyew** </li></ul><ul><li>Yugma** </li></ul>Presentation Courtesy: Jason Busch
  41. 43. Thank you for attending! This has been brought to you by: Delray Chamber Technology Committee