Newcastle University & T4 Site Manager: TERMINALFOUR t44u 2013

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'Newcastle University & T4 Site Manager':Paul Thompson and Mike Sales will discuss how Newcastle University have set up TERMINALFOUR Site Manager to support many small high turnover sites for research projects and conferences.The T4 API has been used to create a bespoke Handler to clone a template site, manage users and permissions, and send them documentation.

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Newcastle University & T4 Site Manager: TERMINALFOUR t44u 2013

  1. 1. Fly Swatter / Box Cutter Paul Thompson and Mike Sales paul.thompson@ncl.ac.uk mike.sales@ncl.ac.uk
  2. 2. 2009 Website Audit 355 websites on our main server 70 prospectus, staff, student and service websites 70 schools, faculties, institutes 215 mysterious websites…
  3. 3. 2010 Website Moving 355 websites on our main server other hosted domains 32% 70 70 prospectus, staff, student and service websites teaching.ncl.ac.uk 1% schools, faculties, institutes 215 mysterious websites… conferences.ncl.ac 6% research.ncl.ac.uk 27% www.ncl.ac.uk 34%
  4. 4. other hosted domains 32% www.ncl.ac.uk 34% teaching.ncl.ac.uk 1% conferences.ncl.ac 6% research.ncl.ac.uk 27%
  5. 5. Choose a template site with some level of customisation Create users and provide training and documentation.
  6. 6. Drag the finished site onto the live server when complete Copy the template site Branch to the dev server. Choose a template site with some level of customisation Create users and provide training and documentation.
  7. 7. Drag the finished site onto the live server when complete Copy the template site Branch to the dev server. Choose a template site with some level of customisation Create users and provide training and documentation.
  8. 8. Some navigation objects and link sections continue to refer to the template when copied :-( We based out structure around two navigation objects that collect relatively located content: • Related Content Advanced • Related Content Branch These are included when found, and have a naming convention that we hope is easy to follow…
  9. 9. Slide Heading Research grants and contracts awarded in ????: • • • • Research Councils: £?? million European Commissions: £?? million UK-based Charities: £?? million Other: £?? million
  10. 10. We have a small number of content types used for creating stylesheets… this is the main one.
  11. 11. Nov-13 Oct-13 Sep-13 Aug-13 Jul-13 Jun-13 May-13 Apr-13 Mar-13 Feb-13 Jan-13 Dec-12 Nov-12 Oct-12 Sep-12 Aug-12 Jul-12 Jun-12 May-12 Apr-12 Mar-12 Feb-12 Jan-12 Dec-11 Nov-11 100 90 80 70 internal.ncl.ac.uk 60 www.ncl.edu.my www.ncl.ac.uk 50 Hosted Domain Websites conferences.ncl.ac.uk research.ncl.ac.uk 40 30 20 10 0
  12. 12. Nov-13 Oct-13 Sep-13 Aug-13 Jul-13 Jun-13 May-13 Apr-13 Mar-13 Feb-13 Jan-13 Dec-12 Nov-12 Oct-12 Sep-12 Aug-12 Jul-12 Jun-12 May-12 Apr-12 Mar-12 Feb-12 Jan-12 Dec-11 Nov-11 100 90 80 70 internal.ncl.ac.uk 60 www.ncl.edu.my www.ncl.ac.uk 50 Hosted Domain Websites conferences.ncl.ac.uk research.ncl.ac.uk 40 30 20 10 0
  13. 13. Nov-13 Oct-13 Sep-13 Aug-13 Jul-13 Jun-13 May-13 Apr-13 Mar-13 Feb-13 Jan-13 Dec-12 Nov-12 Oct-12 Sep-12 Aug-12 Jul-12 Jun-12 May-12 Apr-12 Mar-12 Feb-12 Jan-12 Dec-11 Nov-11 100 90 80 70 internal.ncl.ac.uk 60 www.ncl.edu.my www.ncl.ac.uk 50 Hosted Domain Websites conferences.ncl.ac.uk research.ncl.ac.uk 40 30 20 10 0
  14. 14. We’re increasingly using these kinds of structures (rather than Site Syles) to hold our template html and css.
  15. 15. This gives us flexibility to swap in and out components rather than having a new style for each page type.
  16. 16. as an aside, we think a navigation object with an xpath like notation for collecting content pieces would be splendid… Maybe we can figure this out ourselves with the new javascript formatters 
  17. 17. 100 90 80 70 60 internal.ncl.ac.uk www.ncl.edu.my 50 www.ncl.ac.uk Hosted Domain Websites conferences.ncl.ac.uk 40 research.ncl.ac.uk We're averaging 5-6 live sites and a 12 users per month, and are even starting to retire old sites. 30 20 10 Nov-13 Oct-13 Sep-13 Aug-13 Jul-13 Jun-13 May-13 Apr-13 Mar-13 Feb-13 Jan-13 Dec-12 Nov-12 Oct-12 Sep-12 Aug-12 Jul-12 Jun-12 May-12 Apr-12 Mar-12 Feb-12 Jan-12 Dec-11 Nov-11 0
  18. 18. All of these steps required: • Channel Reset • Publish • Transfer There are some navigation objects we’d like to use, but they need repointing when copied. Copied branches now drop to a pending state. We wanted to synch the structure of the Media Library and its permissions at the same time as cloning the template. We have to add the users to the right group in our directory and do a user import.
  19. 19. Many pauses. All of these steps required: • Channel Reset • Publish • Transfer Too much knowledge. There are some navigation objects we’d like to use, but they need repointing when copied. Lots of steps. Copied branches now drop to a pending state. Fractures customer communication. We wanted to synch the structure of the Media Library and its permissions at the same time as cloning the template. It’s scriptable for our helpdesk, but… We have to add the users to the right group in our directory and do a user import.

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