Social Media for Public Entities


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A presentation for school public relations professionals.

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Social Media for Public Entities

  1. 1. Rules of the Road Social Media for Public Entities Kris Baxter-Ging City of Tempe
  2. 3. Social media has become a primary communications tool for Tempe With newspapers becoming smaller and covering fewer stories and stretched TV crews, it became an opportunity for us to become our own communication outlet. We provide written and visual stories with accurate information to our audiences. We also greatly cut our advertising budget, like most other cities. Social media has allowed us to continue to reach our audiences. WHY SOCIAL MEDIA FOR TEMPE?
  3. 4. WE ARE DIFFERENT <ul><li>Government has to follow different rules than the average company or person </li></ul><ul><li>Open Meeting Laws </li></ul><ul><li>Records Retention </li></ul><ul><li>Appropriateness takes on a whole new meaning </li></ul><ul><li>Our budgets are decided not necessarily on our successes, like business </li></ul>
  4. 5. BEFORE THE LAUNCH <ul><li>Creation of Social Media Guidelines for those employees posting as city spokespeople </li></ul><ul><li>Who can create an official page and why? </li></ul><ul><li>Goal setting – Which tools will help us reach our target audiences? What do we want to communicate? How do we measure it? </li></ul><ul><li>Thorough review of our brand to ensure that we are communicating who we truly are </li></ul><ul><li>Style discussion – not a formal guide, but agreement of how to be one voice for Tempe </li></ul><ul><li>Creation of Social Media Plan </li></ul><ul><li>Meeting with City Council to inform them of our tools and efforts </li></ul><ul><li>Gear and training </li></ul>Copies of our Social Media Plan and Social Media Guidelines are available.
  5. 6. ARE YOU FOLLOWING THE LAW? <ul><li>Original material must be archived </li></ul><ul><li>Are a majority of your governing board members commenting on the same post? That’s a meeting. </li></ul><ul><li>How many of your governing board members have blogs, FB and Twitter accounts? Educate them? </li></ul>
  6. 7. RULES OF THE ROAD <ul><li>Privacy? What privacy? Even if your account is locked … </li></ul><ul><li>What guidelines must your employees follow in terms of their personal conduct 24/7? </li></ul><ul><li>In short, employees can get in hot water because of their social media use </li></ul>
  7. 8. YOU SAID WHAT? <ul><li>Can employees bash employers on personal FB pages? Cases for firing have been made … </li></ul><ul><li>Representing yourself as an employee means you represent your employer – is your job listed on your FB page, Twitter account? </li></ul>
  8. 9. FOR YOUR CONSIDERATION <ul><li>Should teachers/staff be allowed to have FB or Twitter accounts that invite students to be friends without parental consent? </li></ul><ul><li>Are your employees and students allowed to use social media during school hours? </li></ul><ul><li>What about for research? </li></ul><ul><li>Can staff use social media as an educational tool? </li></ul>
  9. 10. COMPONENTS OF TEMPE’S PROGRAM Social Media Accounts YouTube Facebook Twitter @tempegov -frequent user of Twitpic Posterous ; Twitpic, Twitterfall and many other items are used. We manage our Twitterfeed with CoTweet.
  10. 11. TOOLS WE USE WITH SOCIAL MEDIA <ul><li>Microsoft Tags </li></ul><ul><li>Email lists </li></ul><ul><li> – for those PPTs that you want to post (like this one) </li></ul><ul><li>Newsroom web page and other driving web pages </li></ul><ul><li>Newsletters, banners and other traditional communication tools </li></ul><ul><li>Tweetbackup free account for Twitter </li></ul><ul><li>Backupify free account for Facebook </li></ul>
  11. 12. YouTube 130,000 views Facebook +/- 1,800 ‘likes’ Twitter +/- 3,300 followers Odd stat: we get about one RT per Twitter post and about three comments per Facebook post. Our most popular YouTube videos are those about the dam bursting last summer – fast, relevant information is king for building followers and fans. Cute comes a close second. THE STATS
  12. 13. MEASURE IT <ul><li>We track everything we can without spending money to do it. </li></ul>
  13. 14. MORE FRIENDLY, LESS GOVERNMENT-Y <ul><li>Fast, relevant information is most important for crisis situations and for high profile news </li></ul><ul><li>Water cooler stuff is important – rocket Christmas tree, new pizzeria on Mill </li></ul><ul><li>Want to have conversations? Shared experiences will draw people out. </li></ul><ul><li>Photo of temporary Hello Kitty cart on Mill generated huge response </li></ul><ul><li>Be creative in your efforts to disseminate information </li></ul>
  14. 15. SIDE EFFECTS … People who would never call City Hall let us know about burned out light bulbs on basketball courts, potholes in public parking lots They Tweet about seeing our public officials in public places They treat us like friends, not Big Brother. They treat us like heroes when we fix something fast.
  15. 16. SOCIAL MEDIA IN A PINCH <ul><li>When Town Lake burst in July, social media was a primary communication tool </li></ul><ul><li>We had more than twice as many new followers and fans in July and August as usual – pretty amazing for the most mellow time of year for Tempe </li></ul><ul><li>We Tweeted and posted our status for repairs nearly every day the lake was down, greatly reducing phone calls and letters. </li></ul><ul><li>Twitpics, webpages, YouTube, more </li></ul><ul><li>Crisis drives numbers – when people need your info, they find you fast. </li></ul>
  16. 17. Some photos Tweeted and Facebooked during Town Lake Dam Repair Process
  17. 18. <ul><li>Talk to all your user groups – parents, students, teachers, staff, administration, governing board to get feedback on acceptable standards – within legal constraints </li></ul><ul><li>You will need governing board approval for your policy </li></ul><ul><li>Work with your attorney </li></ul><ul><li>Steal from the best – you don’t need to start from scratch </li></ul>Need a policy? Want to share this with someone? Download this presentation at
  18. 19. LOOK AT OUR STUFF: - our social media policy is on this page, as are links to all our social media pages NEED A HAND? Kris Baxter-Ging City of Tempe [email_address] 480 858-2059