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SSLS 2016: Lawyer Productivity (Darin Klemchuk)


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How to better manage time and projects for attorneys

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SSLS 2016: Lawyer Productivity (Darin Klemchuk)

  2. 2. “There is nothing quite so useless as doing with great efficiency something that should not be done at all.” Peter Drucker
  3. 3. Key Point to Presentation: You cannot do it all. What you choose to occupy your mind drives your performance. It’s all about choice. Your choices reveal your priorities.
  4. 4. Part I: Productivity & Time Management
  5. 5. Effort Results
  6. 6. Effort Results
  7. 7. New Client Development Relationship Manager Service Professionals “Hunter” Project Manager “Farmer” “Manager” “Grinder” New Clients New Matters Project Done on Time, Right, and in Budget Valuable Services
  8. 8. Purpose, Priority, and Results
  9. 9. Part II: Personality & Productivity
  10. 10. Communication/Decision-Making Styles Visionaries Bottom Line, Decisive, Assertive Verbal Processors In Person Discussion Rule Followers Details, Details & More Details; Best in Writing
  11. 11. Part III: Tools
  12. 12. What’s the one thing I can do such that by doing it, everything else will be easier or even unnecessary? The One Thing: The Surprisingly Simple Truth Behind Extraordinary Results. By Jay Papasan and Gary Keller
  13. 13. Purpose: Overall Life Mission Priorities: Most Important Areas/ Things to Accomplish 1.) 2.) 3.)
  14. 14. 3 Most Important Things To Accomplish In The Next 13 Weeks Translate Into Weekly Tactics Score Progress
  15. 15. Tactics for Quarterly Goals Consistent with Purpose & Priorities Big, High-Value Lever Activities Few Key Daily Tactics
  16. 16. Focus Time Buffer Time Free Time
  17. 17. Projects Lists Task List (sortable by due date and owner) Project Report with Tasks, Team, and Status Comments Periodic Same Page Meetings
  18. 18. Personality Profile: Visionary – Futuristic Goal Thinkers Social – Socially Oriented Research – Technical, Detailed
  19. 19. What’s the one thing I can do such that by doing it, everything else will be easier or even unnecessary?
  20. 20. 1. Hard To Resist, Easy, Pleasurable Impulses 2. Humans Don’t Like Quiet, Focused Time
  21. 21. 1. Lack of Self Awareness 2. Lack of Clarity as to Purpose/Priority/Levers 3. Chaos happens when you go long 4. Believe you can do it all: Frozen Urge to Flee “The Dream” Phone Call
  22. 22. Ask The Focusing Question Write Down Your “One Thing” For The Day Visualize Succeeding On Your “One Thing” Before Work Do It First Thing Take A Short Break Repeat
  23. 23. Write down 3 key tasks for tomorrow Do all 3 before lunch break Use CommitTo3 to share with accountability partner
  24. 24. Part IV: Effective Goal Setting
  25. 25.  Product vs. process goals  Focus on what you can control  Quarterly goals work best  In writing  Weekly accountability partner  Positive visualization
  26. 26. Part V: Performance Psychology 201
  27. 27. You cannot over or under perform your self-image for extended time periods Self-talk drives performance.
  28. 28.  Results  Actions  Feelings  Thoughts  Programming Performance Chain
  29. 29. Law of Expectancy