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River Rally 2009


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River Rally 2009

  1. 1. Utilizing Technology to Increase Capacity <ul><li>Presented by TechSoup Canada </li></ul><ul><li>Jane Zhang </li></ul>
  2. 2. TechSoup Canada
  3. 3. About Us <ul><li>Launched Jan 30, 2009 </li></ul><ul><li>...working toward a time when every NGO on the planet has the tech resources and knowledge to operate at their full potential. </li></ul>
  4. 4. Agenda <ul><li>Where to begin? </li></ul><ul><li>Start with a vision </li></ul><ul><li>Make a plan </li></ul><ul><li>Place to shop for resources </li></ul>
  5. 5. Where to Begin?
  6. 6. Making the List Shopping list: milk eggs mushroom green pepper onions Omelette!
  7. 7. Start with a Vision
  8. 8. Technology Visioning Exercise <ul><ul><li>Goals – What do you want to achieve to move your organization closer to fulfilling its mission? </li></ul></ul><ul><ul><li>Objectives – What concrete, measurable, specific, and achievable ‘targets’ are you aiming at to achieve those goals? </li></ul></ul><ul><ul><li>Strategies – What approaches can be used to achieve the objectives? </li></ul></ul>
  9. 9. GOAL(S) What do you want to achieve to move your not-for-profit organization closer to fulfilling its mission? OBJECTIVE 1 What concrete, measurable, specific and achievable (within a certain timeframe) “targets” are you aiming at? OBJECTIVE 2 What concrete, measurable, specific and achievable (within a certain timeframe) “targets” are you aiming at? STRATEGY 1A What is one general approach to achieving Objective 1? STRATEGY 1B What is another general approach to achieving Objective 1? STRATEGY 2A What is one general approach to achieving Objective 2? STRATEGY 2B What is another general approach to achieving Objective 2?
  10. 10. Planning IT <ul><li>Strategic technology plans will: </li></ul><ul><ul><li>Help ensure you have the right resources, your employees have the right skills, and access to the right support structure </li></ul></ul><ul><ul><li>Position you for success with funders and potential partners </li></ul></ul><ul><ul><li>Integrate specific technology projects into your overall technology strategy </li></ul></ul><ul><li>Revisit your plan every 2 to 3 years </li></ul>
  11. 12. Maintaining IT <ul><li>Basic infrastructure needs must be in place before you can initiate larger IT projects </li></ul><ul><li>Ensure you have addressed key issues such as: </li></ul><ul><ul><li>Hardware budget, upgrades, and support </li></ul></ul><ul><ul><li>Software budget, upgrades, and support </li></ul></ul><ul><ul><li>Network and connectivity budget, upgrades, and support </li></ul></ul><ul><ul><li>Staff training and support </li></ul></ul>
  12. 13. Budgeting for IT <ul><ul><li>IT projects save organizations money over the mid- to long-term, but can be expensive to implement </li></ul></ul><ul><ul><li>Cost-cutting strategies include: </li></ul></ul><ul><ul><ul><li>Targeted planning </li></ul></ul></ul><ul><ul><ul><li>Request Donated Software and Hardware through TechSoup Canada </li></ul></ul></ul><ul><ul><ul><li>Open source software </li></ul></ul></ul><ul><ul><ul><li>Proper IT support and maintenance </li></ul></ul></ul>
  13. 14. External Assistance <ul><li>Volunteer board member to work on requirements gathering </li></ul><ul><li>Individual consultant to prepare requirements documentation and provide project management support </li></ul><ul><li>Key tools – hardware and software – donated from a large IT company or requested from TechSoup Canada </li></ul><ul><li>Small IT company or other charity or non-profit to perform any technical work </li></ul><ul><li>Individual volunteers to assist with daily updates and maintenance </li></ul><ul><li>Maintenance and support contract with another charity or non-profit </li></ul>
  14. 15. From Planning to Action
  15. 16. Nonprofit Tech Shopping List: Web Site Email Conferencing Database Office Productivity Multimedia & Graphics Communication & Relationship Development
  16. 17. Before you shop...
  17. 18. Get Informed
  18. 19. Technology Resources <ul><li> </li></ul><ul><li>Beth Kanter’s blog </li></ul><ul><li>N-TEN </li></ul><ul><li> </li></ul><ul><li>TechSoup Canada By-the-cup Newsletter </li></ul>
  19. 20. <ul><li>Review and information about nonprofit software </li></ul><ul><li>Online reports, articles and webinars </li></ul><ul><li>Offers review on low-cost to more robust options. </li></ul>
  20. 21. Beth Kanter’s Blog <ul><li>Beth’s Blog: How Nonprofits Can Use Social Media </li></ul><ul><li>Articles and interviews on Social Media Topics. </li></ul>
  21. 22. N-TEN <ul><li>Association of nonprofit technology professionals </li></ul><ul><li>Sharing of knowledge and experience </li></ul><ul><li>N-TEN Conference </li></ul><ul><li>N-TEN Online Office </li></ul>
  22. 23. <ul><li>Online Learning Centre </li></ul><ul><li>Global Community Forum </li></ul><ul><li>Maintain IT Project </li></ul><ul><li>Green IT </li></ul><ul><li>Nonprofit Commons (Second Life) </li></ul>
  23. 24. By-the-Cup Newsletter <ul><li>Featured Product </li></ul><ul><li>Learning Articles </li></ul><ul><li>News & Events </li></ul><ul><li>Hot Forum & Blog Topics </li></ul><ul><li>Free downloads </li></ul>
  24. 25. TechSoup Canada: the place to go for technology tools
  25. 26. TechSoup Canada Product Donations Program <ul><li>Donated and Discounted software for Nonprofits and Charities </li></ul><ul><li>Over 25 Donor partners, one registration process </li></ul><ul><li>Request over 300 products online </li></ul>
  26. 27. What you will need: <ul><li>proof of incorporation documentation </li></ul><ul><li>mission statement, overview of program and services </li></ul><ul><li>annual operating budget </li></ul><ul><li>fit eligibility guidelines of donor programs </li></ul>
  27. 28. Let’s shop!
  28. 29. Website Hosting <ul><li>Four Freebies: </li></ul><ul><ul><li>Google Sites </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li>Blogger </li></ul></ul><ul><ul><li>Yola </li></ul></ul><ul><li>Bargain: </li></ul><ul><ul><li>Wild Apricot </li></ul></ul><ul><ul><li>Concentric Website Hosting (TechSoup Canada) </li></ul></ul>
  29. 30. Email & List Management <ul><li>Four Freebies </li></ul><ul><ul><li>Google Apps </li></ul></ul><ul><ul><li>Zoho Mail </li></ul></ul><ul><ul><li>Google/Yahoo groups </li></ul></ul><ul><ul><li>Vertical Response </li></ul></ul><ul><li>Bargain </li></ul><ul><ul><li>Constant Contact/Email Now/Vertical Response </li></ul></ul><ul><ul><li>Concentric Email Hosting (TechSoup Canada) </li></ul></ul>
  30. 31. Office Productivity <ul><li>Four Free-bies </li></ul><ul><ul><li>Google Docs </li></ul></ul><ul><ul><li>Open Office </li></ul></ul><ul><ul><li>NeoOffice </li></ul></ul><ul><ul><li>Slide Rocket </li></ul></ul><ul><li>Bargain: </li></ul><ul><ul><ul><li>Microsoft Office 2007 (TechSoup Canada) </li></ul></ul></ul>
  31. 32. Multimedia & Graphics <ul><li>Four Freebies: </li></ul><ul><ul><li> </li></ul></ul><ul><ul><li>Gimp </li></ul></ul><ul><ul><li>Infranview </li></ul></ul><ul><ul><li>Camstudio </li></ul></ul><ul><li>Bargain: </li></ul><ul><ul><li>Adobe CS 4 Suite (TechSoup Canada) </li></ul></ul>
  32. 33. Database (CRM) <ul><li>Four Freebies: </li></ul><ul><ul><li> </li></ul></ul><ul><ul><li>Surgar CRM </li></ul></ul><ul><ul><li>CiviCRM </li></ul></ul><ul><ul><li>vtiger </li></ul></ul><ul><li>Bargain: </li></ul><ul><ul><li>Microsoft Dynamics CRM (TechSoup Canada) </li></ul></ul><ul><ul><li>Microsoft Sharepoint Server (TechSoup Canada) </li></ul></ul>
  33. 34. Conferencing & Collaboration <ul><li>Four Freebies: </li></ul><ul><ul><li>Skype </li></ul></ul><ul><ul><li>DimDim </li></ul></ul><ul><ul><li>Yugma </li></ul></ul><ul><ul><li>Calliflower </li></ul></ul><ul><li>Bargain: </li></ul><ul><ul><li>Ready Talk (TechSoup Canada) </li></ul></ul>
  34. 35. “ Hidden Gems” <ul><li>Wild Apricot Nonprofit Blog </li></ul><ul><li>Net Tuesdays </li></ul><ul><li>Twitter account to follow: @techsoupcanada, @canadahelps, @Imaginecanada </li></ul>
  35. 36. Contact Us <ul><li> </li></ul><ul><li>[email_address] </li></ul><ul><li>@techsoupcanada or @jzhang99 on Twitter </li></ul>