Use cloud tools at work, have tried out lots moreAudience poll?
If you think the cloud is a “fluffy white thing”, that’s ok!! No need to feel bad, since you’re clearly not alone in being confused. Today we’re going to start from step 1 and bring you up to speed.
My rough definition
Explain.Do simple google docs demo with group (get them to edit a demo doc)
Show all the different ways you could use the cloud. These are 5 common areas where people use itGoal: make connection between cloud and what you doDiscuss: you don't need to suddenly be in "the cloud" - can just try one or two non-core apps
Bhutan Canada foundation using Google Docs to share board docs. It’s just a tool – you can use it for anything. Note that it is about the process – training, keeping it going – as much as the tool.
Talk through each one
Explain the difference
Availability -> downtime, but also your internet access
Note that just because you can’t use cloud for certain kinds of data doesn’t mean you shouldn’t use it at all. E.g. could still use skype for calls
Not that different from adopting any other softwareEvery cloud tool is different, so how to get started with it will be different.E.g. CRM requires much more planning than a communications tool like Skype
Presenter: JaneHow to think about tools, strategy:Integration is the keyCulture of the organizationRunning goal: Catch a street car
TierneyDemos:-Smartsheet for hiring(Tierney)-Google Spreadsheet for Sumac(Jane)-Podio – conferences workspace
2 locations, servers at each location don’t talk to each otherNo good way to share files between locationsCan’t access email from homeTheir focus is really on delivering awesome food programming – just need stuff to work, want a familiar transitionOffice 365 is a good fit because they can still work a lot with the Office tools they are used to, but everything is synched with the cloud which provides backup, access from home & sharingDemo of Office 365 if there’s time
Philosophy of “sharing by default”Want to be able to run Timeraiser events across country with a very small team (streamline workflow), need to travel a lot so need to access tools anywhereWant to be able to easily get input from board and skilled volunteers at any time (not dependent on scheduled meetings)Also believe in being able to get input from their communityDemo: getting input for the grant (http://www.frameworkorg.org/tcf-vital-people.html)
Nonprofits in the Cloud
NONPROFITS IN THE CLOUDTierney SmithTechSoup Canada
ABOUT ME Software engineer Nonprofit technology blogger Community manager @tierneys @techsoupcanada facebook.com/techsoupcanada techsoupcanada.ca/community/blog youtube.com/techsoupcanada slideshare.net/techsoupcanada
CLOUD CONFUSIONOne in five Americans (22 percent)admit that they’ve pretended to know When asked what “thewhat the cloud is or how it works. cloud” is, a majority responded it’s either an actual cloud (specifically a “fluffy white thing”), the sky or something related to the weather (29 percent). Working from home in their “birthday suit” is the cloud’s greatest advantage.Source: http://www.citrix.com/English/NE/news/news.asp?newsID=2328309
Scalable services you access through the Internet
MORE CLOUD APPS Twitter Google Apps Facebook Office 365Bit.ly Zoho Email & office productivity Social networking Your Salesforce nonprofit CRM CiviCRM CommunicationSkype File sharingGoToMeeting ReadyTalk Google Skydrive Box.net Drive Dropbox
3 TYPES OF CLOUD Software-as-a- Service Platform-as-a- Software you access Service through the Internet Online environment for e.g. Gmail, Salesforce, building software Survey Monkey e.g. Force.com, Microsoft Azure Infrastructure-as-a-Service Servers and storage in the cloud e.g. Amazon Web Services
FOR EXAMPLE…SHARING DOCS WITH YOUR BOARDRead more: http://www.techsoupcanada.ca/community/blog/board_collaboration_google_docs
HOW IS THIS DIFFERENT FROM WHAT I DO NOW?The cloud is particularly good for: Sharing Everyone shares one version of a doc Collaborating Makes it easier to work together with others Remote working Work from anywhere (with Internet) Scaling Add/remove more people/space on the go
RISK: LOSING CONTROL OF…FeaturesCostBackupsSecurityData (can you get it out?)Availability (what if the service goes down?)Access (what if your Internet goes down?)
A WORD ABOUT PRIVACY In almost all cases there is no law against using cloud computing Up to you to read the Terms of Service You are responsible for your data at the end of the day Avoid using cloud/be extra careful for political or extremely sensitive data e.g. political activists, women’s shelters Find out more: http://www.techsoupcanada.ca/community/blog/cloud_privacy_law
HOW TO PICK CLOUD TOOLS?1. Assess your nonprofit’s technology & determine priorities Tech self-assessment: http://www.techsoupcanada.ca/community/blog/tech_self_asse ssment2. Set goals3. Research & try out options Jane vs. Tierney (http://www.techsoupcanada.ca/community/blog/jane-vs-tierney/intro) Platformation (http://www.platformation.ca/) Idealware (http://idealware.org/)
NAVIGATING THE CLOUD JUNGLE Goal • Will it grow with you? • Can it work with what Integration you already have? • Is this path the fit for Culture you?
HOW WE WORK @ TECHSOUP CANADA • Google Apps • •Basic Infrastructure Collaboration Organization Google Apps Google Apps • Dropbox • Box.net • Box.net • Skype • Smartsheets • Smartsheets • GQueues • Podio • LiquidPlanner
RESOURCESFurther reading: http://bit.ly/tsc_cloud_further_readingInformation about the cloud & case studies:http://techsoupcanada.ca/learning_centreCloud tool reviews & comparisons: Jane vs. Tierney (http://www.techsoupcanada.ca/community/blog/jane-vs-tierney/intro) Platformation (http://www.platformation.ca/) Idealware (http://idealware.org/)
DONATION PROGRAM INFOList of products: http://techsoupcanada.ca/productGetting started:http://techsoupcanada.ca/getting_started Microsoft donations information:http://www.techsoupcanada.ca/microsoft_resources