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  1. 1. Creating a Presentation using Impress
  2. 2. OpenOffice Impress Essentials of creating presentations with Impress • Provides set of tools to script, organize, and display a presentation • Consists of slides, each of which contains objects such as titles, items in a bulleted list, graphics, and charts Good graphic design makes slides visually compelling and presentations easy to understand • Avoid clutter and unnecessary graphical elements 2
  3. 3. OpenOffice Impress (continued) Slides can be: • Presented with a computer and projection device • Printed on transparent sheets for use with an overhead projector • Printed on paper for handouts • Converted to Web pages for display on the Internet 3
  4. 4. OpenOffice Impress How to use the different views included with Impress Formatting techniques How to add animation and other visual effects 4
  5. 5. OpenOffice Impress (continued) How to finalize presentations • Print notes for yourself • Create handouts for your audience • Save presentations as Web pages • Use an overhead projector in absence of computer projection device 5
  6. 6. What’s in the Impress window? Several work areas, called panes • Slides Pane (left pane) • Current slide (middle pane) • Tasks Pane (right pane) 6
  7. 7. What’s in the Impress window?(continued) 7
  8. 8. How do I create a presentation? Select a presentation background • Collection of professionally selected slide color schemes, fonts, graphic accents, and background colors Use a template to select presentation type, style, and title for each slide Save frequently 8
  9. 9. How do I create a presentation?(continued) 9
  10. 10. How do I create a presentation? (continued)To select other layouts  Use Layouts Task PaneTo change the template  Click Slide Design button on Presentation toolbar  Click Load to view available templates and backgroundsTo change the  Click Format, Pagebackground color  Choose color from Fill area on Background tab, then click OK  Click Yes to apply change to all slides  Click No to apply only to current slide 10
  11. 11. How do I add a slide? Click Slide button to display Tasks Pane • Gives you a choice of slide layouts • Includes thumbnail sketches of each slide type Each design template has its own Title Slide layout (or use Title Only layout or Blank Slide for first slide) Resize placeholders by using object’s sizing handles 11
  12. 12. How do I add a slide? (continued) 12
  13. 13. How do I add a bulleted list? Use one of the title and text layouts • Title, Text • Title, Text, Object 13
  14. 14. How do I add a bulleted list?(continued) 14
  15. 15. How do I add a bulleted list? (continued)To remove  Use Bullets On/Off button, orbullets  Press Backspace keyTo create a  Select list, click Format on menu barnumbered list  Click Bullets and Numbering  Select a style from Numbering tab, then click OKTo create  Use Demote button on Textsub-bullets Formatting toolbar 15
  16. 16. How do I add a graphic? Select a slide layout from Layouts Task Pane that includes a placeholder for a graphic Replace graphic placeholder with desired graphic • Double-click placeholder • Navigate to desired graphic in Insert picture dialog box • Click Open button 16
  17. 17. How do I add a graphic?(continued) 17
  18. 18. How do I add a graphic? (continued)To delete a graphic  Press Delete keyTo insert a graphic  Click Insert on menu bar,into any slide layout point to Picture  Click From File  Select graphic, click Open  Use sizing handles to position and size graphic 18
  19. 19. How do I add a chart? Several slide layouts contain chart placeholders • Bar chart • Line chart • Pie chart Chart placeholder includes sample data, which you change to reflect your data 19
  20. 20. How do I add a chart? (continued) 20
  21. 21. How do I add a chart? (continued)To change sample  Click each cell containingdata sample data and replace it with your own labels or numbersTo delete sample  Select cells, press Delete keydata 21
  22. 22. How do I add a chart? (continued)To move data  Select cells, right-click to display shortcut menu  Click Cut, then right-click cell where you want to move data  Click Paste from shortcut menuTo insert a row  Click cell where you want to insertor column  Click Insert Row button/Insert Column button on toolbar 22
  23. 23. How do I add a table? Select a slide layout from Layouts Task Pane that includes a placeholder for a table Enter your own data into rows and columns of the table 23
  24. 24. How do I add a table? (continued) 24
  25. 25. How do I add a table? (continued)To format borders, add  Use buttons on toolbars, orcolor shading, and  Use options in Format Cellsadjust text alignment dialog boxTo add text to a cell  Click inside cell, type text 25
  26. 26. How do I add a table? (continued)To add a graphic to a  Click the cell, click Insert on Standardcell menu bar  Point to Picture, then click From File  With Insert Picture dialog box open, navigate to desired graphic, click OpenTo adjust height or  Position pointer over column or rowwidth of cells header so that the shape changes  Drag the dividing line to correct position 26
  27. 27. How do I view a slide show? Move to first slide, then switch to Slide Show view 27
  28. 28. How do I view a slide show?(continued) 28
  29. 29. How do I view a slide show? (continued)To display next slide or  Press left mouse buttonnext bullet  Press N key  Press right-arrow keyTo display previous  Press right mouse buttonslide or previous bullet  Press P key  Press left-arrow keyTo cancel slide show  Press Esc key 29
  30. 30. How do I use the Normal and Outline view tabs? Normal view • To build the basic structure of the presentation Outline view • To work effectively on content  Use Demote button to indent a bullet  Use Promote button to return a bullet to its previous level Slides Pane • To add visual effects to one slide at a time 30
  31. 31. How do I use the Normal andOutline view tabs? (continued) 31
  32. 32. How do I use Slide Sorter view? To view miniaturized versions of all slides in a presentation Makes it easy to rearrange slides as needed 32
  33. 33. How do I use Slide Sorter view?(continued) 33
  34. 34. How do I use Slide Sorter view? (continued)To move a slide  Use drag-and-drop methodTo delete a slide  Click slide to select, click Edit, then Delete SlideTo duplicate a  Use Copy and Paste buttons, orslide  Right-click slide and use shortcut menu’s Copy and Paste optionsTo hide a slide  Use Show/Hide button on Slide Sorter toolbar, or  Right-click slide, then click Hide Slide on shortcut menu 34
  35. 35. How do I add transitions? Transitions • Effects that specifies how a slide replaces the previous slide • Include fades, wipes, sound, and other effects • Indicated by an Animation icon, which is visible in Slides Pane (Normal view) or in Slide Sorter view Can make a presentation more interesting, but overuse can be irritating and distracting 35
  36. 36. How do I add transitions?(continued) 36
  37. 37. How do I add transitions? (continued)To change a transition  Select slide, then use Slide Transition Task PaneTo cause slide to  Click Automatically afteradvance automatically box in Slide Transition Taskafter a specified period Paneof time  Set display time in spin box 37
  38. 38. How do I format text on a slide? When selecting font sizes, consider the number of people in the audience Consider lighting in the room • Bright light: use dark font on light background • Dark room: use dark background with light font colors 38
  39. 39. How do I format text on a slide?(continued) 39
  40. 40. How do I format text on a slide? (continued)To choose font options  Click Format, then Character to display Character dialog box  Select desired font, font style, color, and effect, then click OK to applyTo use slide master to  Click View, point to Master, then clickchange font attributes Slide Masterfor all slides in the  Select text styles to modify, changepresentation at the font attributes using Character dialogsame time box  Close slide master with Close Master View 40
  41. 41. How do I add animation effects to a bulleted list? Animation effects • Draw attention to bullets as they appear • Can be accompanied by sound effects (use sparingly) • Can be applied to any slide element (text, graphics, charts, tables) • Use After animation option to indicate whether object should change color or disappear after animation 41
  42. 42. How do I add animation effects to a bulleted list? (continued) Use Custom Animation Task Pane 42
  43. 43. How do I add animation effects toa bulleted list? (continued) 43
  44. 44. How do I check spelling in a presentation? Always check spelling • Misspelling can make audience doubt accuracy and validity of your statements Proofread your presentation to eliminate grammar errors • Impress does not include a grammar checker 44
  45. 45. How do I check spelling in apresentation? (continued) 45
  46. 46. How do I check spelling in a presentation? (continued)To manually initiate a  Use Spellcheck buttonspelling check of entirepresentationTo automatically  Click Tools menu, Autocorrectcorrect common typing  In AutoCorrect dialog box, selecterrors as you work options useful to you (automatically capitalizing first word in sentence and names of days, changing two capital letters at beginning of a word to a single capital letter) 46
  47. 47. How do I add and print speaker notes? Speaker notes • Remind you what to say about each slide • Contain printed versions of each slide • Allow you to maintain better eye contact and rapport with audience (you don’t have to look at projected slides) 47
  48. 48. How do I add and print speakernotes? (continued) 48
  49. 49. How do I add and print speaker notes? (continued)To add speaker  Click Notes tab, then Notes area,notes then typeTo print speaker  Click File, Print, Optionsnotes  Select Notes from Contents section of Printer Options dialog box  Click OK button to close Printer Options dialog box  Click OK button to print 49
  50. 50. How do I print handouts? Use Handout tab to select print layout • Number of slides per page (2–6) • Black and white or color • Text-only version  Select Outline  Does not print graphics 50
  51. 51. How do I print handouts?(continued) 51
  52. 52. How do I save a presentation as Web pages? Click File, then Export Select drive and folder to hold Web version, enter file name, then click Export button Some slide features–transitions and animation effects–cannot be duplicated 52
  53. 53. How do I save a presentation asWeb pages? (continued) 53
  54. 54. Can I show my presentation with an overhead projector? If printer allows it, load transparency film in printer, click File, Print Otherwise, print on regular paper and use a copy machine to create transparencies Transitions, animations, and sound effects will be lost 54
  55. 55. Can I show my presentation with anoverhead projector? (continued) 55
  56. 56. Summary Creating a presentation Adding a slide Adding bulleted lists, graphics, charts, and tables Viewing a slide show 56
  57. 57. Summary (continued) Using Normal and Outline view tabs Using Slide Sorter view Adding transitions Formatting text on a slide Adding animation effects to a bulleted list 57
  58. 58. Summary (continued) Checking spelling in a presentation Adding and printing speaker notes Printing handouts Saving a presentation as Web pages Showing a presentation with an overhead projector 58