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Getting Started - The Basics

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Getting Started - The Basics

  1. 1. Getting Started with Application Software<br />The Basics<br />
  2. 2. 2<br />How do I start and exit Windows applications? <br />
  3. 3. 3<br />How do I start and exit Windows applications? <br />
  4. 4. 4<br />How do I start and exit Windows applications? <br />Close unused programs to free up memory<br />Close all programs before initiating shut down procedures<br />
  5. 5. 5<br />What are the components of an application window?<br />
  6. 6. 6<br />What are the components of an application window?<br />
  7. 7. 7<br />How do I switch between application windows?<br />Open application windows are represented by buttons on taskbar<br />Multiple programs can be open at the same time, but only one can be active<br />An active window’s title bar is highlighted<br />
  8. 8. 8<br />How do I switch between application windows? (continued)<br />Click program’s button on taskbar to bring that window to the front<br />Click any visible part of hidden window to make it active<br />Click Window on the menu bar to see a list of files and switch from one to other<br />
  9. 9. 9<br />How do I switch between application windows? (continued)<br />
  10. 10. 10<br />How do menus work?<br />Menu bar provides access to all features of a program<br />Click on a menu bar option to display list of choices<br />Menu options indicated bysymbol display a submenu<br />To close menu, click menu title again or press Esc<br />For fast menu access<br />Hold Alt key and press underlined letter<br />
  11. 11. 11<br />How do menus work? (continued) <br />
  12. 12. 12<br />How do toolbars work?<br />Provide single-click shortcuts for most commonly used menu options<br />Can be moved and positioned<br />User can select toolbars to be displayed<br />
  13. 13. 13<br />How do toolbars work? (continued)<br />
  14. 14. 14<br />How do I open a file?<br />Use Documents option on Start menu to view list of recently saved files<br />Double-click file shortcut icon (if one exists) on Windows desktop<br />Double-click file name from within Windows Explorer<br />Use Open dialog box from application’s File menu<br />
  15. 15. 15<br />How do I open a file?<br />
  16. 16. 16<br />How do I save a file?<br />Click Save button<br />If file was previously saved<br />Automatically stores file using original name, drive, and folder where previously stored<br />If file hasn’t been saved before<br />Opens Save as dialog box<br />User selects desired drive and folder, enters file name, clicks Save button<br />
  17. 17. 17<br />How do I save a file? (continued)<br />
  18. 18. 18<br />How do I save a file? (continued)<br />File names<br />Acceptable characters are letters, spaces, numbers, certain punctuation symbols<br />Unacceptable characters are / ? : + < > |<br />Maximum length: 255<br />Cannot be duplicated in a particular folder<br />
  19. 19. 19<br />How do I save a file? (continued)<br />User has full control over destination of files (e.g., My Documents, any storage device, a network)<br />Windows automatically adds appropriate file extension<br />User can change format using File type list in Save as dialog box<br />
  20. 20. 20<br />How do I save a file? (continued)<br />
  21. 21. 21<br />How do I save a file? (continued)<br />Options for saving a document as a template<br />Use Save as dialog box<br />Stores template in My Documents folder<br />Use Templates/Save option from File menu<br />Stores template in Template folder<br />
  22. 22. 22<br />How do I access help for an application?<br />On-screen Help windows (most frequently used)<br />Additional documentation (printed user manual, CD, third-party reference books)<br />Online user groups or publisher’s Web site<br />Organization’s Help desk (for work-related procedures)<br />Co-workers and friends<br />
  23. 23. 23<br />OpenOffice.org Suite<br />Main Components<br />Writer: Word processing with desktop publishing features<br />Calc: Spreadsheet calculations<br />Base: Database<br />Impress: Presentations<br />Can open and edit Microsoft Office files, then save back to original format<br />

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