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# Creating a Worksheet in Calc

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### Creating a Worksheet in Calc

1. 1. Creating a Worksheetin Calc<br />
2. 2. 2<br />What’s in the Calc window?<br />
3. 3. 3<br />What’s in the Calc window? (continued)<br />
4. 4. 4<br />What’s in the Calc window? (continued)<br />
5. 5. 5<br />How do I enter labels?<br />Label<br />Any text entered into a cell of the worksheet<br />Use to describe numbers you’ve entered in other cells and for text data (e.g., names of people)<br />Any “number” data not intended for use in a calculation should be entered as a label (e.g., telephone number)<br />Click cell and enter label<br />Text extends into neighboring cells if too long <br />
6. 6. 6<br />How do I enter labels? (continued)<br />
7. 7. 7<br />How do I enter labels? (continued)<br />
8. 8. 8<br />How do I enter values?<br />Value<br />Number intended to be used in a calculation<br />Click a cell to make it active, and enter the (unformatted) value into the cell<br />
9. 9. 9<br />How do I enter values? (continued)<br />
10. 10. 10<br />How do I enter values? (continued)<br />
11. 11. 11<br />How do I enter formulas?<br />Formula<br />Specifies how to add, subtract, multiply, divide, or otherwise calculate values in worksheet cells<br />Always begins with a equal sign<br />Can use cell references (column and row location) that point to contents of other cells<br />
12. 12. 12<br />How do I enter formulas? (continued)<br />Most common arithmetic operators<br />Subtraction –<br />Addition +<br />Multiplication *<br />Division /<br />Percent %<br />Exponent ^<br />
13. 13. 13<br />How do I enter formulas? (continued)<br />Use the pointer method (easiest way)<br />Click cell where results should appear, type “=”<br />Click cell that contains first number to reference in the formula<br />Type an arithmetic operator, then click the next cell to reference<br />Continue until formula is complete<br />Type formula directly into cell<br />
14. 14. 14<br />How do I enter formulas? (continued)<br />
15. 15. 15<br />How do I create complex formulas?<br />Use arithmetic operators, parentheses, and a mixture of values and cell references to calculate statistical, financial, and mathematical equations<br />Use parentheses to specify order for calculation<br />Be aware: cell references in formulas can lead to unexpected results when formulas are copied or moved<br />
16. 16. 16<br />How do I create complex formulas? (continued)<br />
17. 17. 17<br />How do I use functions?<br />Function: predefined formula<br />Calc includes more than 250 functions – financial, mathematical and trigonometric, statistical – including Sum, Average, Minimum, Maximum, and Payment<br />
18. 18. 18<br />How do I use functions? (continued)<br />Verify that formulas and functions reference correct cells and data<br />Avoid circular references<br />Formulas can include multiple functions<br />
19. 19. 19<br />How do I use functions? (continued)<br />Use Function Wizard button to select a function from a list<br />Specify arguments (values or cell references used to calculate result of function)<br />Click top-left cell containing data to use in the function, then drag down to bottom-right cell<br />Release mouse button to display selected range of cells in dialog box<br />Click OK button to calculate<br />
20. 20. 20<br />How do I use functions? (continued)<br />
21. 21. 21<br />How do I use functions? (continued)<br />
22. 22. 22<br />How do I use functions? (continued)<br />Some functions use more than one argument, and those arguments may be required or optional<br />Be careful using functions you don’t fully understand<br />Check results with a calculator to make sure the function is working as expected<br />
23. 23. 23<br />How do I use the Sum button?<br />Quickly creates a function to calculate the total of a column or row of cells<br />Calc examines cells to left of and above current cell to determine cells to include in total<br />
24. 24. 24<br />How do I use the Sum button? (continued)<br />
25. 25. 25<br />How do I use the Sum button? (continued)<br />Cells included in Sum function are displayed as a range or as a series of adjacent cells<br />Sum works best if every cell in the row or column of cells contains a value<br />Check the marquee to ensure that the correct range of cells is selected before pressing Enter<br />
26. 26. 26<br />How do I use the Sum button? (continued)<br />If Sum button does not automatically select the correct cells:<br />Press Esc key to remove the function and create the Sum fraction manually<br />Drag across the correct range of cells to select them; press Enter to complete the function<br />
27. 27. 27<br />Summary<br />The Calc window<br />How to enter labels, values, and formulas<br />How to create complex formulas<br />Ho to use functions<br />How to use the Sum button<br />