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Creating a Database
OpenOffice Base Base provides a powerful set of tools for:  • Entering and updating information  • Deleting information  ...
OpenOffice Base (continued) Forms  • Designed to simplify data entry process by making    screen-based report look like a...
How is data organized in a        database? Base creates relational databases  • Data is organized in easy-to-visualize t...
How is data organized in a         database? (continued) Components of a table  • Records      Contain fields of data ab...
How is data organized in adatabase? (continued)                             6
What’s in the Base window? Use Database Wizard to:  • Search for an existing file  • Create a new database  • Open an exi...
What’s in the Base window?(continued)                             8
What’s in the Base window?        (continued) Use tools in Database Objects list to  create, modify, and display data  • ...
How do I create a new database or         open an existing database?To create a        First, save an empty databasedatab...
How do I create a new database oropen an existing database? (continued)                                  11
How do I create a table using a        Wizard? After creating a new database  • Select Tables in Database Object list  • ...
How do I create a table using a         Wizard? (continued)                 Table Wizard StepsStep 1    Click Business or...
How do I create a table using aWizard? (continued)                                  14
How do I create a table using a         Wizard? (continued)                Table Wizard StepsStep 3    Let Base create th...
How do I create a table using aWizard? (continued)                                  16
How do I create a table using a         Wizard? (continued) When the Wizard is finished:  • Completed table is displayed ...
How do I create a table using aWizard? (continued)                                  18
How do I enter and edit data in a        table? Data for each entry becomes one record, or  row, in the table An empty r...
How do I enter and edit data in atable? (continued)                               20
How do I enter and edit data in a         table? (continued)To edit data    Click cell containing data                Us...
How do I create a table in Design         View? If sample tables in Table Wizard don’t  suffice, create your own table us...
How do I create a table in Design        View? (continued) Field types determine what kind of data can  be entered: Text,...
How do I create a table in DesignView? (continued)                               24
How do I create a form using a        Wizard? Form Wizard  • Assists in design of an on-screen form in which    you can e...
How do I create a form using a          Wizard? (continued) Select fields   • Select all fields   • Select individual fie...
How do I create a form using aWizard? (continued)                                 27
How do I create a form using a        Wizard? (continued) Select layouts  • Columnar-Labels Left  • Columnar-Labels on To...
How do I create a form using aWizard? (continued)                                 29
How do I create a form using a        Wizard? (continued) Name the form Data entry  • Enter new data or modifying existi...
How do I create a form using aWizard? (continued)                                 31
How do I create a form using a         Wizard? (continued) Form design and layout can be modified  • Move a label and ass...
Summary How data is organized in a database Components of the Base window Creating a new database; opening an existing ...
Summary (continued) Entering and editing data in a table Creating a table in Design View Creating a form using a Wizard...
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  1. 1. Creating a Database
  2. 2. OpenOffice Base Base provides a powerful set of tools for: • Entering and updating information • Deleting information • Sorting data • Searching for specific data • Creating reports 2
  3. 3. OpenOffice Base (continued) Forms • Designed to simplify data entry process by making screen-based report look like a printed form • Data can be viewed one record at a time • Allow customization of the way records are displayed by:  Selecting particular fields  Specifying field order  Adding descriptive field labels 3
  4. 4. How is data organized in a database? Base creates relational databases • Data is organized in easy-to-visualize tables • Can contain more than one table 4
  5. 5. How is data organized in a database? (continued) Components of a table • Records  Contain fields of data about a single entity • Fields  Contain single fact that describes the record 5
  6. 6. How is data organized in adatabase? (continued) 6
  7. 7. What’s in the Base window? Use Database Wizard to: • Search for an existing file • Create a new database • Open an existing database Data can be displayed and manipulated in many different ways (unlike documents and spreadsheets) 7
  8. 8. What’s in the Base window?(continued) 8
  9. 9. What’s in the Base window? (continued) Use tools in Database Objects list to create, modify, and display data • Tables • Queries • Forms • Reports 9
  10. 10. How do I create a new database or open an existing database?To create a  First, save an empty databasedatabase  Then, specify structure of tables, records, and fieldsTo open an  Select name of database fromexisting database Open an existing database file option in Database Wizard window, or  Use Open button on Base toolbar 10
  11. 11. How do I create a new database oropen an existing database? (continued) 11
  12. 12. How do I create a table using a Wizard? After creating a new database • Select Tables in Database Object list • Click Use Wizard to Create Table Table Wizard • Helps you create fields correctly • Has four steps 12
  13. 13. How do I create a table using a Wizard? (continued) Table Wizard StepsStep 1  Click Business or Personal option to display sample tables; select appropriate type  Choose minimum number of fields that describe the records in your database  Add or remove fields as neededStep 2  Modify field names, formats, and order 13
  14. 14. How do I create a table using aWizard? (continued) 14
  15. 15. How do I create a table using a Wizard? (continued) Table Wizard StepsStep 3  Let Base create the primary key (field that uniquely identifies each record) or select your own primary key  Each table is also assigned its own primary keyStep 4  Begin to enter data; make sure Insert data immediately option is selected  Name the table (not necessarily same as name for the database) 15
  16. 16. How do I create a table using aWizard? (continued) 16
  17. 17. How do I create a table using a Wizard? (continued) When the Wizard is finished: • Completed table is displayed and ready for data entry  Title of each field displays at top of each column  First blank record appears as first row of fields • Table is saved along with entire database  If saving to floppy disk, leave disk in drive until Base window closes (to avoid corrupting the file) 17
  18. 18. How do I create a table using aWizard? (continued) 18
  19. 19. How do I enter and edit data in a table? Data for each entry becomes one record, or row, in the table An empty record always displays at the bottom of the table Enter data in a consistent manner 19
  20. 20. How do I enter and edit data in atable? (continued) 20
  21. 21. How do I enter and edit data in a table? (continued)To edit data  Click cell containing data  Use left-arrow and right-arrow keys to move insertion point within field  Use Backspace and Delete keys to delete text to left/right of insertion pointTo delete an  Right-click gray box to left of rowentire record containing that record  Click Delete rows on shortcut menu, then click Yes button 21
  22. 22. How do I create a table in Design View? If sample tables in Table Wizard don’t suffice, create your own table using Design View • Requires more planning • Requires that you specify a field type for each field 22
  23. 23. How do I create a table in Design View? (continued) Field types determine what kind of data can be entered: Text, Memo, Number, Date/Time, Yes/No When Base defines the primary key, an ID field is created 23
  24. 24. How do I create a table in DesignView? (continued) 24
  25. 25. How do I create a form using a Wizard? Form Wizard • Assists in design of an on-screen form in which you can enter and manipulate data for each record of a database 25
  26. 26. How do I create a form using a Wizard? (continued) Select fields • Select all fields • Select individual fields • Remove fields Select subforms • Add subforms to show related data from other tables and queries 26
  27. 27. How do I create a form using aWizard? (continued) 27
  28. 28. How do I create a form using a Wizard? (continued) Select layouts • Columnar-Labels Left • Columnar-Labels on Top • As Data Sheet • In Blocks-Labels Above Apply styles • Determines font, font color, and background of the form 28
  29. 29. How do I create a form using aWizard? (continued) 29
  30. 30. How do I create a form using a Wizard? (continued) Name the form Data entry • Enter new data or modifying existing data • Actions can be restricted 30
  31. 31. How do I create a form using aWizard? (continued) 31
  32. 32. How do I create a form using a Wizard? (continued) Form design and layout can be modified • Move a label and associated data field • Delete a label and data field • Edit a label 32
  33. 33. Summary How data is organized in a database Components of the Base window Creating a new database; opening an existing one Creating a table using a Wizard 33
  34. 34. Summary (continued) Entering and editing data in a table Creating a table in Design View Creating a form using a Wizard 34

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