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Latest Postal Update Presentation

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Timeline for pending changes in mail pieces specifications. Currently presenting this to clients as a breakfast meeting.

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Latest Postal Update Presentation

  1. 1. USPS Update Tammy Caserta Director of Mailing Services Think Patented
  2. 2. Time Line for Changes • November 2008 – Move Update Compliance goes into effect – Penalty moved to January 2010 for Standard mail – First-Class penalties currently in effect – Beware of Whistle Blowers
  3. 3. Time Line for Changes • March 29, 2009 – Flat mail address placement, font specifications and spacing • May 2009 – Intelligent Mail Barcode • Full service is implemented – Newly proposed self-mailers and booklet specs – Revision of nonmachinable characteristics – Flat-size mail piece deflection standards to change to allow 1 inch less of vertical deflection (droop) than currently allowed
  4. 4. Time Line for Changes • May 2010 – Intelligent Mail Barcode • QBRM must now contain new barcode – Flat-size mail pieces flexibility standards be replaced with a single flexibility standard requiring all flat-size pieces to be foldable – Modification of standards to prevent inserts from falling out • Loose inserts less than 75% of the size be limited to single- ply unfolded cards if the mailpiece is not enclosed in polywrap, an envelope or other wrapper
  5. 5. Intelligent Mail Barcode • May 18, 2009 – Full Service and Basic services begin on a limited basis – Postnet still eligible for auto discount • November 29, 2009 • Deepest discount for Full Service
  6. 6. IMB – The Options • Basic Service – IMB on all mail pieces – Will be mandatory in May 2011 • Full Service – IMB on all mail pieces, uniquely identified • Cannot re-use serial numbers within 45 days – IM sack, tray, container labels • Need to contain Mailer ID also – Electronic submission of postage statements and mailing documentation – Any destination entry appointments scheduled in FAST – Free “Start-the-clock”, Address Service, Change Service information – Address Correction Service available
  7. 7. Intelligent Mail Barcode Components • 31 digits, 65 bars – Barcode identifier (2 digit field) – Service Type ID (3 digit field) – Mailer identifier (6 or 9 digit field) – Serial number (6 or 9 digit field) – Routing code (5, 9 or 11 digit field) 2 3 6 9 11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Bar- Service Mailer ID code Serial Number – “Open” Digits Routing ZIPTM – “POSTNET” Digits Type Code (Subscriber ID) ID
  8. 8. Booklets & Self-mailers • New requirements effective September 8, 2009 for Booklets • Self mailers currently in the testing stages
  9. 9. How many tabs does it take? • Booklet Before Changes – Defined as multiple sheets folded together to form a letter-sized mail piece and secured with staples, glue or perfect bound. – Tabs with no perforations – will need 3 tabs to seal it and the size of the tab must be 1.5” – Maximum size to be 6 x 10.5 – Cover stock: 40# min. for some designs: 60 or After Changes 70# min. for pieces that exceed 9 inches in length
  10. 10. A picture says a thousand words! Some additional examples of booklets
  11. 11. Nonmachinable Letters • May 2009 – Revision of nonmachinable characteristics for letter sized mail
  12. 12. Nonmachinable Criteria • Item b: Is polybagged, polywrapped, enclosed in any plastic material, or has an exterior surface made of a material that is not paper • Item d: Contains items such as pens, pencils, keys, or coins that cause the thickness of the mailpiece to be uneven; or loose keys or coins or similar objects not affixed to the contents within the mailpiece • Item h: Is a self-mailer that is not prepared according to new regulations • Item i: Is a booklet that is not prepared according to new regulations
  13. 13. Just what is too droopy? • May 2009 – Flat-size mail piece deflection standards changed to allow 1 inch less of vertical deflection (droop) than currently allowed
  14. 14. The droop test defined, cont. • For pieces 10” or longer – With the longest edge of piece perpendicular to the edge, extend the piece 5 inches off the edge of the surface – The piece is mailable at flat prices if it does not droop more than 3 inches vertically at either end FLATS
  15. 15. The droop test defined • For pieces less than 10” – Place the piece on a flat surface with the length perpendicular to the edge and extend the piece ½ of it’s length off the edge of the surface – The piece is mailable at flat prices if it does not droop more than 2” less than the extended length FLATS
  16. 16. May 2010 • Flat mail flexibility test re-defined (proposed) – Must be able to fold piece parallel to the length to a height no more than 5” – New Irregular Flats Category • Pieces that can’t meet new flexibility requirements • Pieces that could be machinable, but too flimsy to process on automated equipment • May do away with NFM category – Pieces that would have fit into this category, may now fit into Parcel category
  17. 17. Questions

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