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Uhm iup workshop web guide


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IUP Web site guide. How to obtain permissions for Japanese images for scholarly works.

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Uhm iup workshop web guide

  1. 1. Image Use Protocol Web Guide & Its Website April 23, 2010 University of Hawai’i at Manoa Library North American Coordinating Council on Japanese Library Resources (NCC)
  2. 2. Issues in Using Images from Japan <ul><li>Images are copyrighted, in general. </li></ul><ul><li>Which country’s copyright laws? </li></ul><ul><li>Multiple right holders </li></ul><ul><li>“ Fair use” and “Quotation” </li></ul><ul><li>Lack of awareness on Japan side </li></ul><ul><li>Language problem </li></ul><ul><li>And more… </li></ul>
  3. 3. Image Use Protocol Website
  4. 4. NCC home page > Access Services and User Training > NCC Image Use Protocol Task Force
  5. 6. Image Use Protocol Website
  6. 7. IUP Web Guide
  7. 8. Procedures to Obtain Permission <ul><li>Identify right holders. </li></ul><ul><li>Find contacts of the right holders. </li></ul><ul><li>Prepare bilingual permission request letters. </li></ul><ul><li>Send the letters to relevant parties. </li></ul><ul><li>Wait for their response to follow their instructions. </li></ul>
  8. 9. When Permission Is Required > Right Holders
  9. 10. Right Holders Categories <ul><li>Copyright holders </li></ul><ul><li>Owners of objects </li></ul><ul><li>Image owners </li></ul><ul><li>Subjects in photographs </li></ul>
  10. 11. Copyright holders <ul><li>Include authors of paintings, prints, sculptures, illustrations, manga, designs and photographers. Copyright holders may also be publishers or people who commissioned specific works. You must obtain permission to use their work for your scholarly publications when the images are still copyrighted under the US or Canadian copyright laws. For fair use or fair dealing regulations concerning image use, see Image Use and the Copyright Laws section. </li></ul>
  11. 12. Owners of objects <ul><li>Whether the photographs are copyrighted or out of copyright, you need the permission of the owner of the object in the photograph. The owners of the object (for example, building, paintings, sculpture, etc.) are usually institutions or organizations such as museums, fine arts museums or temples, while in some cases, they are individuals. Objects in institutional holdings can be in possession of individuals in which case you will need to ask permission from these individuals. </li></ul>
  12. 13. Image owners <ul><li>If you would like to use existing photographs or prints, you need to seek permission from the image owners. For example, if you want to use a photograph of an artifact owned by a museum, you will need the permission of the artifact owner as well as of the museum which owns the rights to the photograph. This also applies to situations where photographs are owned by municipal governments in Japan. If you want to use photographs already published in a book or in other media, you will need the permission of the book publisher or of other media as well as the owner of the original photograph. </li></ul>
  13. 14. Subjects in photographs <ul><li>If a person is in the photograph, it is necessary for you to obtain the permission of the photographed person, or the successor or assignee of such rights, to avoid an infringement of the right of likeness or privacy under the privacy laws and/or right of likeness. </li></ul>
  14. 15. What laws apply to images in the public view? <ul><li>Photographs taken by a user do not require copyright permission. Similarly, public gatherings do not require permission from each individual in a photograph. There may be exceptions in the case of minor children and famous individuals whose image is in some way protected. </li></ul>
  15. 16. When Permission Is Required > Sample Cases
  16. 17. When Permission Is Required > Sample Cases
  17. 18. When Permission Is Required > Sample Cases > Detail
  18. 19. Sample Case 1: Scenario <ul><li>You want to use an illustration from a magazine that is still covered by copyright law for the cover of your scholarly publication . The publication is only owned by one library , and that library prohibits unauthorized use of its holdings. </li></ul>
  19. 20. Sample Case 1: What You Need <ul><li>Permissions required from: </li></ul><ul><ul><li>The owner of the magazine copyright </li></ul></ul><ul><ul><li>The library that owns the copy you hope to use </li></ul></ul><ul><li>Be sure that your permission requests specify that you would like to use the illustration for a book cover. </li></ul>
  20. 21. Sample case  Letter templates
  21. 22. A set of templates = Cover letter + Form A (+ Form B) http://
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  25. 26. Permission Request Letter Templates <ul><li>All downloadable in Word format (= editable) </li></ul><ul><li>Accessible from “ Sample Cases ” and </li></ul><ul><li>collected under “ Permission Request Templates ” </li></ul>
  26. 27. Permission Request Templates
  27. 28. Request Reasons and Addressee ● : Frequent cases. (1) and (2) correspond to choice in the cover letter and request form to organizations. ○ : Infrequent but possible cases. Request reasons Addressee Copyright of object (sakuhin) Owner of object (sakuhin) Copyright of image Owner of image Subject itself Individual: author, artist, photographer, etc. ● ● ● ○   Organization ● (1) ○ ● ● (2) ● Institution: museum, temple, library, etc. ○ ● ● ●   Publisher ○   ● ●   Person/building in the picture ( hishatai ) taken by yourself         ●
  28. 29. List of Letter Templates <ul><li>Individual (author, artist, photographer, etc.) : Permission regarding image of his/her work Cover Letter, Form A    </li></ul><ul><li>Institutional holdings (museum, temple, library, etc.) : Permission regarding image of a work in their collection Cover Letter, Form A, Form B </li></ul><ul><li>Organization (local government, political party, non-profit organization, company, etc.) : Permission regarding organizational image, or image owned by them Cover Letter, Form A </li></ul><ul><li>Publisher: Permission for use of image from their publication Cover Letter, Form A, Form B </li></ul><ul><li>Subject in the image: Permission regarding individuals, buildings in the picture Cover Letter, Form A (person as subject; building as subject) </li></ul>by type of addressee , document , purposes - For scholarly publication - For Website of academic institution - For promotional materials of academic institution or their events
  29. 30. Permission Request Templates: Summary <ul><li>22 templates (as of 02/2010) </li></ul><ul><ul><li>Cover letters </li></ul></ul><ul><ul><li>Request permission forms (Form A) </li></ul></ul><ul><ul><li>Procedure information forms (Form B) </li></ul></ul><ul><li>Variations by addressee and use </li></ul><ul><li>All downloadable in Word format (= editable) </li></ul><ul><li>Accessible from “Sample Cases” and collected under “Permission Request Templates” </li></ul>
  30. 31. Blog: Another Venue for IUP <ul><li>You can… </li></ul><ul><li>Share your experiences; </li></ul><ul><li>Comment on the IUP Web Guide and IUP activities in general (publicly shared); </li></ul><ul><li>Check update information; </li></ul><ul><li>Read workshop announcements; </li></ul><ul><li>And more. </li></ul>
  31. 32. Contact Us/Updates  IUP Blog
  32. 33. IUP Blog
  33. 34. 6 Myths regarding permissions <ul><li>“ There is no name on it, so we can use it.” </li></ul><ul><li>“ I got it from the Internet, so it is in the public domain.” </li></ul><ul><li>“ We own the object, so we own the copyright too!” </li></ul><ul><li>“ Even if the object is in the public domain, the picture of it is protected by copyright” </li></ul><ul><li>“ The United States is the only country that has a doctrine like “fair use” </li></ul><ul><li>“ A publisher required permission, thus it must be required by law.” </li></ul><ul><li>From AAS 2008 Workshop by Rachelle Browne, Associate General Counsel, the Smithsonian Institution </li></ul>
  34. 35. Disclaimer <ul><li>NCC does not provide any legal advice. </li></ul>
  35. 36. Contacts <ul><li>About today’s workshop: </li></ul><ul><ul><li>Tokiko Y. Bazzell <> </li></ul></ul><ul><li>About IUP Website and IUP activities: </li></ul><ul><ul><li>Vickey Bestor <> </li></ul></ul><ul><ul><li>Leave comments on IUP Blog <> </li></ul></ul>