EFFECTIVE USE OF POWER POINT AS APRESENTATION TOOL
INTRODUCTION Slide presentation software such as PowerPointhas become an ingrained part of many instructionalsettings, particularly in large classes and in coursesmore geared toward information exchange than skilldevelopment. PowerPoint can be a highly effective toolto aid learning, but if not used carefully, may insteaddisengage students and actually hinder learning.
ADVANTAGES OF USING POWERPOINTEngaging multiple learning stylesIncreasing visual impactImproving audience focusProviding annotations and highlightsAnalyzing and synthesizing complexitiesEnriching curriculum with interdisciplinaryIncreasing spontaneity and interactivityIncreasing wonder
POWERPOINT IS USED FOR:BusinessTrainingEducationalEventsSeminars
TIPS FOR MORE EFFECTIVE POWERPOINT PRESENTATIONS Write a script.• Make sure you write out or at least outline your presentation before trying to put together slides. And make sure your script follows good storytelling conventions: give it a beginning, middle, and end; have a clear arc that builds towards some sort of climax; make your audience appreciate each slide but be anxious to find out what‘s next; and when possible, always leave ‗em wanting more.
TIPS FOR MORE EFFECTIVE POWERPOINT PRESENTATIONS One thing at a time, please• Plan your presentation so just one new point is displayed at any given moment. Bullet points can be revealed one at a time as you reach them. Charts can be put on the next slide to be referenced when you get to the data the chart displays. Your job as presenter is to control the flow of information so that you and your audience stay in sync.
TIPS FOR MORE EFFECTIVE POWERPOINT PRESENTATIONS No Paragraphs• Your slides are the illustrations for your presentation, not the presentation itself. They should underline and reinforce what you‘re saying as you give your presentation — save the paragraphs of text for your script.
TIPS FOR MORE EFFECTIVE POWERPOINT PRESENTATIONS Pay Attention to Designs• PowerPoint and other presentation packages offer all sorts of ways to add visual ―flash‖ to your slides: fades, swipes, flashing text, and other annoyances are all too easy to insert with a few mouse clicks. Avoid the temptation to dress up your pages with cheesy effects and focus instead on simple design basics.
TIPS FOR MORE EFFECTIVE POWERPOINT PRESENTATIONS Think outside the screen.• Remember, the slides on the screen are only part of the presentation – and not the main part. Even though you‘re liable to be presenting in a darkened room, give some thought to your own presentation manner – how you hold yourself, what you wear, how you move around the room. You are the focus when you‘re presenting, no matter how interesting your slides are.
TIPS FOR MORE EFFECTIVE POWERPOINT PRESENTATIONS Have a hook.• Open with something surprising or intriguing, something that will get your audience to sit up and take notice. The most powerful hooks are often those that appeal directly to your audience‘s emotions – offer them something awesome or, if it‘s appropriate, scare the pants off of them.
TIPS FOR MORE EFFECTIVE POWERPOINT PRESENTATIONS Ask questions.• Questions arouse interest, pique curiosity, and engage audiences. So ask a lot of them. Build tension by posing a question and letting your audience stew a moment before moving to the next slide with the answer.
TIPS FOR MORE EFFECTIVE POWERPOINT PRESENTATIONS Modulate, modulate, modulate.• Always speak as if you were speaking to a friend, not as if you are reading off of index cards (even if you are). If keeping up a lively and personable tone of voice is difficult for you when presenting, do a couple of practice run-throughs. If you still can’t get it right and presentations are a big part of your job, take a public speaking course or join Toastmasters.
TIPS FOR MORE EFFECTIVE POWERPOINT PRESENTATIONS Break the rules.• As with everything else, there are times when each of these rules – or any other rule you know – won’t apply. If you know there’s a good reason to break a rule, go ahead and do it. Rule breaking is perfectly acceptable behavior – it’s ignoring the rules or breaking them because you just don’t know any better that leads to shoddy
IMPORTANCE OF POWERPOINTFor:Learning SolutionsCorporate Training SessionMarketing Strategy
Five Rules for More Effective Presentation Don’t give your presentation software center stage. Create a logical flow to your presentation. Make your presentation readable. Remember, less is more. Do not distribute a handout immediately.
Do’s and Don’ts for PowerPoint Presentation Don’t read your presentation straight from the slides. Your audience will zone out and stop listening towhat you‘re saying, which means they won‘t hear any extrainformation you include. Instead of typing out your entirepresentation, include only main ideas, keywords, andtalking points in your slide show text. Engage youraudience by sharing the details out loud.
Do’s and Don’ts for PowerPoint Presentation Do Follow the 5/5/5 rule. To keep your audience from feeling overwhelmed,you should keep the text on each slide short and to thepoint. Some experts suggest using the 5/5/5rule: no morethan five words per line of text, five lines of text per slide,or five text-heavy slides in a row.
Do’s and Don’ts for PowerPoint Presentation Don’t forget your audience. Humor can lighten up a presentation, but if you use itinappropriately, your audience might think you don‘t knowwhat you‘re doing. Know your audience, and tailor yourpresentation to their tastes and expectations.
Do’s and Don’ts for PowerPoint Presentation Do choose readable colors and fonts. Your text should be easy to read and pleasant tolook at. Large, simple fonts and theme colors are alwaysyour best bet. The best fonts and colors can varydepending on your presentation setting. Make your textbigger than usual so that the people in the back can read it.Dark text on a light background is your best bet for visibility.
Do’s and Don’ts for PowerPoint Presentation Don’t overload your presentation with animations. As anyone who‘s sat through a presentation whileevery letter of every paragraph zoomed across the screencan tell you, being inundated with complicated animationsand exciting slide transitions can be extremely irritating.
Respectfully Submitted to Prof. Erwin M.Globio, MSIT