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Power BI in Office 365


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A presentation i did at SharePoint Saturday Perth looking at Power BI for Office 365 and comparing it to on-premise in SharePoint 2013

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Power BI in Office 365

  1. 1. Gold Sponsors Bronze SponsorsSilver Sponsors Power BI for Office 365: The New World of Insight with Hybrid Cloud Bhavik Merchant Delivery Manager – MSBI and SharePoint, NEC Australia @bhavikmerchant #SPSPerth
  2. 2. Intro and Session Goals Evolution of Microsoft BI in SharePoint Power BI demos Platform Comparison Gotchas Evolution and Future Functionality Question and Answer Time Agenda
  3. 3. Understand how Microsoft BI is evolving with O365 See the analytical functionality available first hand Learn how to feed on-prem data into the cloud Check out the Windows 8 App Understand capabilities and limitations Get some ideas on when to use What’s in it For You?
  4. 4. Delivery Manager for BI and SharePoint at NEC Australia Certified end-to-end BI practitioner Trainer Microsoft P-TSP for BI Worked with SQL Server since SQL 2000, SharePoint since MOSS 2007, and now also Office 365 About me
  5. 5. Developers? Architects? Infrastructure? Business Analysts? BI/Analytics? Data Scientists? Who is familiar with BI in SharePoint (Excel Services, Power Pivot Services, Power View)? Audience Poll
  6. 6. SharePoint and SQL – Brothers in Arms Jan 13 SharePoint 2013 Jun 11 SharePoint 2010 SP1 Feb 14 Power BI for Office 365 Jul 10 SharePoint 2010 Jan 07 MOSS 2007 May 07 PerformancePoint 2007 (PPS) Feb 07 SQL 2005 SP2 August 08 SQL 2008 April 10 SQL 2008 R2 Jun 11 Office 365 May 12 SQL 2012 November 12 SQL 2012 SP1 April 14 SQL 2014 * Excel omitted from timeline SSRS Integration Scorecards, Dashboards Better Charts Power Pivot v1 + Maps, Gauges, Sparklines, Indicators PPS Filter Improvements Power Pivot v2, Power View, Service App Power Pivot & PPS Integration Power View v2 Sites, Data Feeds, Power Query, Q&A, Win 8 App
  7. 7. Client Only Client with On-Premise Servers Client with Cloud “Power BI” is a Family, Not a Product
  8. 8. Power BI in Excel
  9. 9. Power BI in Excel demonstration
  10. 10. Power Query = Tool to source and manipulate data to load into Power Pivot. Many supported sources Power Pivot = Fast, In-Memory, Compressed, Columnar database. Easily relates disparate data sources and enriches them with hierarchies, KPIs, calcs Power View = Ad-Hoc visual analysis tool. Leverages the Power Pivot Model. Needs Silverlight Power BI In Excel - Recap
  11. 11. Power BI in SharePoint demonstration
  12. 12. Workbooks are hosted in SharePoint Admin can schedule data refresh Excel Sheets and Power View are rendered in browser. Needs Silverlight User can author and save new Power View reports into doc libraries User can connect to a hosted model from Excel client and author reports using Excel or Power View Standalone Power View can be exported to PowerPoint and remain interactive Power BI In SharePoint - Recap
  13. 13. Power BI in Office 365 : Basics demonstration
  14. 14. Workbooks are hosted in Office 365 library or Power BI Site Excel Sheets and Power View are rendered in browser Silverlight with HTML 5 support Forecasting/Hindcasting only works in HTML5 Power BI In Office 365 - Recap
  15. 15. Power BI in Office 365 : Q&A demonstration
  16. 16. Very intuitive way to query data – using natural language Can manipulate result further Not perfect You can design models to be queryable, including adding Synonyms A lot of work being done behind the scenes to improve it Q&A in Office 365 - Recap
  17. 17. Power BI in Office 365 : Data Management Gateway demonstration
  18. 18. Setup Gateway in Power BI Install and Register Gateway Service Create Data Source in Power BI, associate with Gateway Optionally expose tables and views as Odata feeds Schedule refresh on Workbook Data Refresh Management - Recap
  19. 19. The Power BI App demonstration
  20. 20. Must have O365 Power BI subscription Renders using HTML5 Separates objects from Excel sheets  Slicers are put in the filters pane Power View experience very similar to Web Is touch friendly on Windows 8+ tablets Power BI App - Recap
  21. 21. Power BI in Office 365 : Power Query & My Power BI sites demonstration
  22. 22. You can share queries via O365 Co-workers can search for them in Power Query Your favourite reports get added to your Power BI site Queries usage patterns can be analysed Power Query and My Power BI - Recap
  23. 23. Power Map demonstration
  24. 24. Uses PowerPivot model Can add various layers and layers types onto map 3D pan and zoom Can record “tours”, with music etc Not integrated into SharePoint or O365 Power Map - Recap
  25. 25. Platform Comparison – 1/2 SharePoint 2013 Office 365 Native Office 365 + Power BI PowerPivot Workbook Support YES, with PowerPivot Service App from SQL Server 2012 SP1 YES YES Pivot Field Manipulation YES YES YES Power View Support YES, with SSRS 2012 SP1 Integration. Renders Excel Power View, Allows Power View Authoring Renders Excel Power View, NO authoring Renders Excel Power View, NO authoring Power View technology Silverlight Silverlight or HTML5 Silverlight or HTML5 Export Power View to PowerPoint YES, if authored in SharePoint NO NO Data Refresh Yes, daily schedule NO Yes, daily schedule. Need Gateway in Power BI, Gateway service on premise
  26. 26. Platform Comparison – 2/2 SharePoint 2013 Office 365 Native Office 365 + Power BI Power Query Support NO NO YES, save and manage queries Max WorkBook Model Size 2Gb 10Mb 250Mb Connectivity to Tabular SSAS YES NO NO License Model Enterprise SharePoint Server + eCALs + SQL 2012/2014 BI or Enterprise Subscription: 1. Midsize Business 2. E3 Plan Subscription: 1. Standalone + O365 Pro Plus 2. Standalone 3. Add-on to E3 Plan Costs Depends on farm architecture and hardware. Easily $30,000++ 1. AU $16.50 user/month * 2. AU $28.15 user/month * 1. US $52 user/month 2. US $40 user/month 3. US $33 user/month * Telstra pricing
  27. 27. You have Office 365 with SharePoint online You don’t have Office 365 or SharePoint Various combinations of the above, depends on Why use Power BI?
  28. 28. Currently no authoring of Power View in Cloud or App Name your Excel objects for better App experience HTML5 transition isn’t complete, yet new features exist HTML5 version look and feel can be slightly different Power Map is on Excel client only You only get Power Query and Power Map updates with Office 365 Pro Plus (i.e. streamed version) Important Gotchas
  29. 29. Power BI app can only connect to Office 365 Daily data refresh is the lowest granularity Data Source in Power BI must have same connectionstring as PowerPivot model Remember to assign licenses Remember to unblock ports on-premise Yes, More Gotchas!
  30. 30. Native iOS app coming in “US Summer”, then Android later SQL Reporting Services will work in PowerBI, connect back to on-prem data Power View in Power BI will be able to connect to Tabular SSAS on-prem KPI Editor in Power BI TreeMap visualisation New Data Exploration mode to author reports in Power BI The Roadmap
  31. 31. New timesheet system with limited reporting Business screaming for reports/analytics Intranet in SharePoint 2010 BI Services not configured, perceived risk in mixing SQL versions Red tape, months to get approval Eventually got approved, IT failed in a sandbox env. Moved to Azure + O365 in 2 days! Case Study: NEC Timesheet/Utilisation
  32. 32. Power BI is about empowering analysts and end users IT do not lose control Clearly “Cloud First” Much investment, rapidly evolving Go try it! Free 30 day Power BI trial for 25 users with SharePoint Online and Yammer Summary
  33. 33. Questions? Comments? More info
  34. 34. Gold Sponsors Bronze SponsorsSilver Sponsors Thanks for listening Remember to submit your feedback so you go in the draw to win prizes at the end of the day