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RESUME Taija Aguirre 11/2012

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Taija M. Aguirre
                                    849 Frederick Commons, San Jose, CA 95126
                                    +-1-408-250-1500 - taijaaguirre@gmail.com


Skills: Apple (MAC OS), Microsoft Office (Excel, Word, PowerPoint, Access, Outlook), Microsoft Share-Point (WSS), SAP,
Oracle Finance (iOU), Oracle, People Soft, GFS (Graduate Financial Services), MedHub; E-Submit & Grant.Gov; Report
Mart 1 & 3, Photoshop, Endnote, Adobe, Lotus Notes, C++ Programming

Education:
• BA, Business Administration, course work, West Valley/ Mission College, CA, 2010
• Human Resources Management, Certificate, University of California, Santa Cruz, CA, 2001
• Computer Science, course work, University of District Of Columbia, Washington, DC, 1997

Experience:

Johnson & Johnson Family of Companies, San Jose, CA                                          Feb 12 - Sep 12
Executive Assistant to VP & GM
Responsibilities:
• Established and maintain support systems for structuring priorities necessary to support the Vice President &
   General Manager and direct staff.
• Executed executive schedules flawlessly to include scheduling on/off-site meetings, Board of Directors, Leadership,
   and special meetings/events.
• Managed, researched recruitment process, and scheduled interview.
• Managed SharePoint sites, and leadership meeting presentations.
• Processed complex R&D clinical, non-clinical animal purchase orders, training orders.
• Managed critical reviews, proof of audit documents, presentation, entering and analyze data.
• Responsible for service request management, international contract databases, ARIBA purchase orders.
• Organized and managed yearly United Way Campaign.

Stanford University, Stanford, CA                                                              Nov 10 - Nov 11
Executive Administrative Assistant, BMIR & Mechanical Engineering
Responsibilities:
• Managed, researched, and schedule interviews and recruitment meetings, for new faculty, Post Doc, visiting
    researcher Responsible and coordinated visiting scholar application paperwork, new hire, H-1, J-1 Visa process
• Prepared contracts, NDA’s documents and offer letters
• Arranged and implemented department meetings and extensive speaking, complex travel, calendar arrangements
• Processed purchase orders, reimbursements, memberships and subscriptions for faculty and postdoctoral fellows
• Managed grant submission and renewal process: typing, editing, proofreading and compiling documents including
    other support, budgets, creating and maintaining files and databases
• Managed GFS (Graduate Financial Services) application
• Managed CV’s, biographical sketches, MedHub, and other support pages for faculty and senior staff

Trident Microsystems Inc. Sunnyvale, CA                                                       Mar 10 - Nov 10
Consultant, Lobbyist
Responsibilities:
• Represented company headquarters front-lobby and reception area
• Managed busy multi-line phones in a professional manner
• Directed visitor and/customers to their destinations within headquarters
• Answered visitor' inquiries about company products and services
• Managed day-to-day administrative duties/shipping and receiving; tracking PO’s
•   Managed the physical, functional and technical requirements needed to execute flawlessly with customers by
    managing product from shipment to on-time delivery.

Stanford University, School of Medicine, Stanford CA                                         Mar 08 - Dec 09
Executive administrative Assistant, Controllers office & School Of Medicine, Cancer Center
Responsibilities:
• GFS, Graduate Financial Services entry, for new Post-Doc and fellowship.
• Managed and ensured accurate entry in GFS and CSB, post-award financial management
• Managed biographical sketches, CV’s, NIH Grant submissions for faculty and senior staff
• Managed logistics for weekly Gynecology Oncology Tumor Board meetings
• Coordinated Accreditation Council for Graduate Medical Education training
• Implemented IOU, p-card transactions, purchase orders, travel reimbursements, setting up contracts with outside
    agencies, and other related transactions and reconciliations
• Budget Management; Stanford Controller’s office and finance groups to manage budgeting processes, Contracts,
    NDA’s, Capital Expenses, reconciled open purchase orders
• Helped launch Reportmart3 a modified Business Objects software application designed specifically to allow users to
    run reports for Oracle Financials applications.
• Ensure departmental compliance regarding internal legal, purchasing and finance policies and procedures and other
    corporate governance regulation

Stanford Linear Accelerator, SLAC, Menlo Park, CA                                                Dec 07 - Mar 08
Executive Administrative Assistant to Director
Responsibilities:
• Managed Director’s time, monitoring, resolving issues involving the Director
• Represented the Director to a large number of groups/ individuals, by screening/prioritizing with sensitivity and tact
    with individuals wishing to see the Director and scheduling appointments
• Sole responsibility gathering information from constituencies for the Director's review and generates needed
    materials for meetings, events and trips
• Managed all activities related to director level meetings and reviews within the Director Office
• Tracking progresses of current issues facing the Director, from initial issue identification through final resolution
    SLAC, DOE, or travel, foreign visit, Contracts, NDA’s, and badge processes

Stanford University, Stanford, CA                                                                   Jul 07 - Dec 07
Director, Stanford University, H-STAR Innovation in Learning, CSLI/ X-Media
Responsibilities:
• Managed all administrative and financial aspects of CSLI/X-Media relationships with pre-doctoral, post-doctoral,
    mid-career fellows and visiting professors, scholars, dignitaries and other short-term visitors
• Managed all appointments, stipends, benefits, visas and other arrangements required for fellows and other
    research/postdoc visitors, completing required paperwork, and interacting with multiple university offices
• Acted as the primary liaison for fellows, postdocs and visitors, handling all inquiries and requests
• Managed pay from schedule action, Payroll cycle; enter scheduled times, cross check to time-cards, run queries
    reports to pull and close required data
• Communicated daily to ensure timely submission of employee time cards or resolution of reporting discrepancies for
    hours worked /leave earned or used by the end of the pay period

INTEL Corporation, Santa Clara, CA                                                         Jan 04 - Oct 06
Executive Assistant, to Director of Marketing
Responsibilities:
• Planned and executed all department events, SharePoint training
• Managed all meeting logistics within large mobile-platform marketing group of 97, ensuring end-to-end integrated
   implementation.
•   Delivered projects on time and met customer requirements, by providing excellent customer service at IDF, Intel
    Developer Forum and other trade shows
•   Compiled and delivered marketing executive monthly and quarterly business reports QBR’s, contracts, NDA’s
•   Designed and updated company org charts, Share Point sites (WSS)
•   Managed NetMeeting, LiveMeeting, ePurchasing, expenses, Storefront requests, and Hiring at Intel/Taleo
•   Developed and conducted weekly new hire training for F18 seeds

Spectrian Inc., (REMEC), Sunnyvale, CA                                                          Jan 02 - Dec 03
Executive Assistant to President and CEO
Responsibilities:
• Controlled confidential documentation and SEC Filings
• Managed and executed executive presentation
• Prepared executive-level activities including seminar series; investor events; sales meetings
• Developed and implemented cost-control procedures to streamline and manage event budgets
• Planned internal training conferences—from 15 to 500 participants at off-site locations
• Managed entire events program & budget with outside event marketing staff including seminars; investor events;
   national sales meetings (3-4 day training events); and Webcasts

Nokia Inc. Mountain View, CA                                                                  May 99 - Dec 01
Executive Assistant / Human Resources Management Reporting manager (Ari Leppa)
Responsibilities:
• Delivered company’s presence at the event from plan to finish without supervision
• Managed day-to-day schedules for three VP/GM and staff of 100+
• As sole HR Liaison, coordinated with HR, Finance, Purchasing, and IT/Help Desk to expedite requests and ensure that
   personnel needs were met in a timely manner
• Created and implemented company-wide processes (Globally) standard to facilitate new-hire transition

Synchrony Consulting, Saratoga, CA
Marketing Business Manager for company President
Responsibilities:
• Generated new business leads, leading to over $1.2 million sales in first year
• Researched, marketed & sold high-tech services to CEOs, sales & marketing
• Developed and implemented marketing and sales processes including telemarketing, direct mail/fax/email, Web
   advertising, expo coverage, and interpersonal contact

DR. James L. Hoffman, D.D.S.P.C. , Washington D.C.
Business Manager
Responsibilities:
• Led marketing program which contributed to initial annual sales increase of 95%, followed by annual sales growth of
    ~64% per year for next three years
• Reduced AR balance to approximately one percent of total sales through payment vigilance
• Composed and generated customer correspondence
• Achieved excellent working relationships with 750 of customers

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RESUME Taija Aguirre 11/2012

  • 1. Taija M. Aguirre 849 Frederick Commons, San Jose, CA 95126 +-1-408-250-1500 - taijaaguirre@gmail.com Skills: Apple (MAC OS), Microsoft Office (Excel, Word, PowerPoint, Access, Outlook), Microsoft Share-Point (WSS), SAP, Oracle Finance (iOU), Oracle, People Soft, GFS (Graduate Financial Services), MedHub; E-Submit & Grant.Gov; Report Mart 1 & 3, Photoshop, Endnote, Adobe, Lotus Notes, C++ Programming Education: • BA, Business Administration, course work, West Valley/ Mission College, CA, 2010 • Human Resources Management, Certificate, University of California, Santa Cruz, CA, 2001 • Computer Science, course work, University of District Of Columbia, Washington, DC, 1997 Experience: Johnson & Johnson Family of Companies, San Jose, CA Feb 12 - Sep 12 Executive Assistant to VP & GM Responsibilities: • Established and maintain support systems for structuring priorities necessary to support the Vice President & General Manager and direct staff. • Executed executive schedules flawlessly to include scheduling on/off-site meetings, Board of Directors, Leadership, and special meetings/events. • Managed, researched recruitment process, and scheduled interview. • Managed SharePoint sites, and leadership meeting presentations. • Processed complex R&D clinical, non-clinical animal purchase orders, training orders. • Managed critical reviews, proof of audit documents, presentation, entering and analyze data. • Responsible for service request management, international contract databases, ARIBA purchase orders. • Organized and managed yearly United Way Campaign. Stanford University, Stanford, CA Nov 10 - Nov 11 Executive Administrative Assistant, BMIR & Mechanical Engineering Responsibilities: • Managed, researched, and schedule interviews and recruitment meetings, for new faculty, Post Doc, visiting researcher Responsible and coordinated visiting scholar application paperwork, new hire, H-1, J-1 Visa process • Prepared contracts, NDA’s documents and offer letters • Arranged and implemented department meetings and extensive speaking, complex travel, calendar arrangements • Processed purchase orders, reimbursements, memberships and subscriptions for faculty and postdoctoral fellows • Managed grant submission and renewal process: typing, editing, proofreading and compiling documents including other support, budgets, creating and maintaining files and databases • Managed GFS (Graduate Financial Services) application • Managed CV’s, biographical sketches, MedHub, and other support pages for faculty and senior staff Trident Microsystems Inc. Sunnyvale, CA Mar 10 - Nov 10 Consultant, Lobbyist Responsibilities: • Represented company headquarters front-lobby and reception area • Managed busy multi-line phones in a professional manner • Directed visitor and/customers to their destinations within headquarters • Answered visitor' inquiries about company products and services • Managed day-to-day administrative duties/shipping and receiving; tracking PO’s
  • 2. Managed the physical, functional and technical requirements needed to execute flawlessly with customers by managing product from shipment to on-time delivery. Stanford University, School of Medicine, Stanford CA Mar 08 - Dec 09 Executive administrative Assistant, Controllers office & School Of Medicine, Cancer Center Responsibilities: • GFS, Graduate Financial Services entry, for new Post-Doc and fellowship. • Managed and ensured accurate entry in GFS and CSB, post-award financial management • Managed biographical sketches, CV’s, NIH Grant submissions for faculty and senior staff • Managed logistics for weekly Gynecology Oncology Tumor Board meetings • Coordinated Accreditation Council for Graduate Medical Education training • Implemented IOU, p-card transactions, purchase orders, travel reimbursements, setting up contracts with outside agencies, and other related transactions and reconciliations • Budget Management; Stanford Controller’s office and finance groups to manage budgeting processes, Contracts, NDA’s, Capital Expenses, reconciled open purchase orders • Helped launch Reportmart3 a modified Business Objects software application designed specifically to allow users to run reports for Oracle Financials applications. • Ensure departmental compliance regarding internal legal, purchasing and finance policies and procedures and other corporate governance regulation Stanford Linear Accelerator, SLAC, Menlo Park, CA Dec 07 - Mar 08 Executive Administrative Assistant to Director Responsibilities: • Managed Director’s time, monitoring, resolving issues involving the Director • Represented the Director to a large number of groups/ individuals, by screening/prioritizing with sensitivity and tact with individuals wishing to see the Director and scheduling appointments • Sole responsibility gathering information from constituencies for the Director's review and generates needed materials for meetings, events and trips • Managed all activities related to director level meetings and reviews within the Director Office • Tracking progresses of current issues facing the Director, from initial issue identification through final resolution SLAC, DOE, or travel, foreign visit, Contracts, NDA’s, and badge processes Stanford University, Stanford, CA Jul 07 - Dec 07 Director, Stanford University, H-STAR Innovation in Learning, CSLI/ X-Media Responsibilities: • Managed all administrative and financial aspects of CSLI/X-Media relationships with pre-doctoral, post-doctoral, mid-career fellows and visiting professors, scholars, dignitaries and other short-term visitors • Managed all appointments, stipends, benefits, visas and other arrangements required for fellows and other research/postdoc visitors, completing required paperwork, and interacting with multiple university offices • Acted as the primary liaison for fellows, postdocs and visitors, handling all inquiries and requests • Managed pay from schedule action, Payroll cycle; enter scheduled times, cross check to time-cards, run queries reports to pull and close required data • Communicated daily to ensure timely submission of employee time cards or resolution of reporting discrepancies for hours worked /leave earned or used by the end of the pay period INTEL Corporation, Santa Clara, CA Jan 04 - Oct 06 Executive Assistant, to Director of Marketing Responsibilities: • Planned and executed all department events, SharePoint training • Managed all meeting logistics within large mobile-platform marketing group of 97, ensuring end-to-end integrated implementation.
  • 3. Delivered projects on time and met customer requirements, by providing excellent customer service at IDF, Intel Developer Forum and other trade shows • Compiled and delivered marketing executive monthly and quarterly business reports QBR’s, contracts, NDA’s • Designed and updated company org charts, Share Point sites (WSS) • Managed NetMeeting, LiveMeeting, ePurchasing, expenses, Storefront requests, and Hiring at Intel/Taleo • Developed and conducted weekly new hire training for F18 seeds Spectrian Inc., (REMEC), Sunnyvale, CA Jan 02 - Dec 03 Executive Assistant to President and CEO Responsibilities: • Controlled confidential documentation and SEC Filings • Managed and executed executive presentation • Prepared executive-level activities including seminar series; investor events; sales meetings • Developed and implemented cost-control procedures to streamline and manage event budgets • Planned internal training conferences—from 15 to 500 participants at off-site locations • Managed entire events program & budget with outside event marketing staff including seminars; investor events; national sales meetings (3-4 day training events); and Webcasts Nokia Inc. Mountain View, CA May 99 - Dec 01 Executive Assistant / Human Resources Management Reporting manager (Ari Leppa) Responsibilities: • Delivered company’s presence at the event from plan to finish without supervision • Managed day-to-day schedules for three VP/GM and staff of 100+ • As sole HR Liaison, coordinated with HR, Finance, Purchasing, and IT/Help Desk to expedite requests and ensure that personnel needs were met in a timely manner • Created and implemented company-wide processes (Globally) standard to facilitate new-hire transition Synchrony Consulting, Saratoga, CA Marketing Business Manager for company President Responsibilities: • Generated new business leads, leading to over $1.2 million sales in first year • Researched, marketed & sold high-tech services to CEOs, sales & marketing • Developed and implemented marketing and sales processes including telemarketing, direct mail/fax/email, Web advertising, expo coverage, and interpersonal contact DR. James L. Hoffman, D.D.S.P.C. , Washington D.C. Business Manager Responsibilities: • Led marketing program which contributed to initial annual sales increase of 95%, followed by annual sales growth of ~64% per year for next three years • Reduced AR balance to approximately one percent of total sales through payment vigilance • Composed and generated customer correspondence • Achieved excellent working relationships with 750 of customers