Part 1
The Basics
Who am I?
Francesco Bolstad
Why am I hear?
Japanese
Economics
Biology
Education
Applied Linguistics
2011/10/4 Francesco Bo...
Schedule
• Week 1: Presentation Basics
• Week 2: Structuring your Presentation
& Presentation Practice
• Week 3: Using Met...
These Sessions
Will
• Outline how to make your
presentation
• Show you how to use the
English you have to make a
presentat...
2011/10/4 Francesco Bolstad 5
What is a Presentation?
1) Papers VS Presentations
2) Power Point Presentations VS Poster Pr...
Types of Presentations
1) Papers VS Presentations
2) Power Point Presentations VS Poster Presentations
3) English Presenta...
Papers VS Presentations
2011/10/12 Copywrite Francesco Bolstad 7
Its all about control
VSPower Point
• Presenter in
control
• Restricted
Poster
• Audience in
Control
• Almost
Unrestricted
Control
Time
English Presentations
VS
Japanese Presentations
English
• Fun
• Interactive
• Audience Centered
• Energetic
Japanese
• Aca...
Presentation 101
The Basics
Stand Out
from the
Crowd
2011/10/4 Francesco Bolstad 11
Know Your Goals
Know Your Audience
• Knowing what to leave out
is as important as knowing
what to put in!
You can’t hit a ...
Think about the way people learn
• A presentation is a teaching session!
• What do you want to teach?
• How could people l...
Think Creatively
But
Be Organized
2011/10/4 Francesco Bolstad 14
Practice
Practice
Practice
2011/10/4 Francesco Bolstad 15
Using Power Point
• How many slides?
• What content?
• What colour?
2011/10/4 Francesco Bolstad 16
Making PowerPoint Slides
Avoiding the Dangers of Bad Slides
Tips to be Covered
• Outlines
• Slide Structure
• Fonts
• Colour
• Background
• Graphs
• Spelling and Grammar
• Conclusion...
Outline
• Make your 1st or 2nd slide an outline of your
presentation
– Ex: previous slide
• Follow the order of your outli...
Slide Structure – Good
• Use 1-2 slides per minute of your presentation
• Write in point form, not complete sentences
• In...
Slide Structure - Bad
• This page contains too many words for a
presentation slide. It is not written in point
form, makin...
Slide Structure – Good
• Showing one point at a time:
– Will help the audience concentrate on what you
are saying
– Will p...
Slide Structure - Bad
1) Do not use distracting animations
2) Do not go overboard with the
animation
3) Do not go overboar...
Fonts - Good
• Use at least an 18-point font
• Use different size fonts for main points and
secondary points
– this font i...
Bad
Fonts
• If you use a small font, your audience won’t be able to read what you have written
• CAPITALIZE ONLY WHEN NECE...
Colour - Good
• Use a colour of font that contrasts sharply
with the background
– Ex: blue font on white background
• Use ...
Bad use of Colour
• Using a font colour that does not contrast with
the background colour is hard to read
• Using colour f...
Background - Good
• Use backgrounds such as this one that are
attractive but simple
• Use backgrounds which are light
• Us...
Bad Backgrounds
• Don’t use backgrounds that are distracting or
make it difficult to read
• Always be consistent with the ...
Good Data Presentation
• Use graphs rather than just charts and words
– Data in graphs is easier to understand &
remember ...
Bad Data Presentation
January February March April
Blue Balls 20.4 27.4 90 20.4
Red Balls 30.6 38.6 34.6 31.6
Good Graphs
Items Sold in First Quarter of 2002
0
10
20
30
40
50
60
70
80
90
100
January February March April
Blue Balls
R...
Bad Graphs
20.4
27.4
90
20.4
30.6
38.6
34.6
31.6
0
10
20
30
40
50
60
70
80
90
100
January February March April
Blue Balls
...
Bad Graphs
• Minor gridlines are unnecessary
• The font is too small
• The colours are illogical
• The title is missing
• ...
Spelling and Grammar
• Proof your slides for:
– speling mistakes
– the use of of repeated words
– grammatical errors you m...
Conclusion
• Use an effective and strong closing
– Your audience is likely to remember your last
words
• Use a conclusion ...
Questions??
• End your presentation with a simple question
slide to:
– Invite your audience to ask questions
– Provide a v...
Questions
Please
Questions
Before, During or After?
Types of Questions
• Basic to the understanding of the topic.
– Must be answered!
• Difficult or long questions about the ...
Sakura
• It can be an effective strategy to leave some
points open to invite questions…
Finishing your Presentation
• Restate your key points
• Thank the audence
So what questions do you have?
Structuring Your presentation
Big Picture Introduction Conclusion
Details Main Body
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Presentation skills one day

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Presentation skills one day

  1. 1. Part 1 The Basics
  2. 2. Who am I? Francesco Bolstad Why am I hear? Japanese Economics Biology Education Applied Linguistics 2011/10/4 Francesco Bolstad 2 Degrees in:
  3. 3. Schedule • Week 1: Presentation Basics • Week 2: Structuring your Presentation & Presentation Practice • Week 3: Using Metaphor & Presentation Practice • Week 4: Putting it all Together (Presentation Practice & Feedback)
  4. 4. These Sessions Will • Outline how to make your presentation • Show you how to use the English you have to make a presentation • Give you a chance to practice your English Won’t • make it for you • Teach you the English you need to make a presentation • Insure that your presentation is correct 2011/10/4 Francesco Bolstad 4
  5. 5. 2011/10/4 Francesco Bolstad 5 What is a Presentation? 1) Papers VS Presentations 2) Power Point Presentations VS Poster Presentations 3) English Presentations VS Japanese Presentation The Basics Power Point Basics: size colour backgrounds etc. Structuring Your Presentation Big Picture Introduction Conclusion Details Main Body
  6. 6. Types of Presentations 1) Papers VS Presentations 2) Power Point Presentations VS Poster Presentations 3) English Presentations VS Japanese Presentation
  7. 7. Papers VS Presentations 2011/10/12 Copywrite Francesco Bolstad 7 Its all about control
  8. 8. VSPower Point • Presenter in control • Restricted Poster • Audience in Control • Almost Unrestricted Control Time
  9. 9. English Presentations VS Japanese Presentations English • Fun • Interactive • Audience Centered • Energetic Japanese • Academic • Technical • Presenter Centered • Still 2011/10/12 Copywrite Francesco Bolstad 9
  10. 10. Presentation 101 The Basics
  11. 11. Stand Out from the Crowd 2011/10/4 Francesco Bolstad 11
  12. 12. Know Your Goals Know Your Audience • Knowing what to leave out is as important as knowing what to put in! You can’t hit a target if you DON’T have one! 2011/10/4 Francesco Bolstad 12
  13. 13. Think about the way people learn • A presentation is a teaching session! • What do you want to teach? • How could people learn what you want to teach? 2011/10/4 Francesco Bolstad 13
  14. 14. Think Creatively But Be Organized 2011/10/4 Francesco Bolstad 14
  15. 15. Practice Practice Practice 2011/10/4 Francesco Bolstad 15
  16. 16. Using Power Point • How many slides? • What content? • What colour? 2011/10/4 Francesco Bolstad 16
  17. 17. Making PowerPoint Slides Avoiding the Dangers of Bad Slides
  18. 18. Tips to be Covered • Outlines • Slide Structure • Fonts • Colour • Background • Graphs • Spelling and Grammar • Conclusions • Questions
  19. 19. Outline • Make your 1st or 2nd slide an outline of your presentation – Ex: previous slide • Follow the order of your outline for the rest of the presentation • Only place main points on the outline slide – Ex: Use the titles of each slide as main points
  20. 20. Slide Structure – Good • Use 1-2 slides per minute of your presentation • Write in point form, not complete sentences • Include 4-5 points per slide • Avoid wordiness: use key words and phrases only
  21. 21. Slide Structure - Bad • This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.
  22. 22. Slide Structure – Good • Showing one point at a time: – Will help the audience concentrate on what you are saying – Will prevent the audience from reading ahead – Will help you keep your presentation focused
  23. 23. Slide Structure - Bad 1) Do not use distracting animations 2) Do not go overboard with the animation 3) Do not go overboard with the animation
  24. 24. Fonts - Good • Use at least an 18-point font • Use different size fonts for main points and secondary points – this font is 24-point – the main point font is 28-point – the title font is 36-point • Use a standard font I recommend: – Calibri, Times New Roman or Arial
  25. 25. Bad Fonts • If you use a small font, your audience won’t be able to read what you have written • CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ • Don’t use a complicated font
  26. 26. Colour - Good • Use a colour of font that contrasts sharply with the background – Ex: blue font on white background • Use colour to reinforce the logic of your structure – Ex: light blue title and dark blue text • You can use colour to emphasize a point – But only use this occasionally
  27. 27. Bad use of Colour • Using a font colour that does not contrast with the background colour is hard to read • Using colour for decoration is distracting and annoying! • Using a different colour for each point is unnecessary – Using a different colour for secondary points is also unnecessary • Trying to be creative can also be bad
  28. 28. Background - Good • Use backgrounds such as this one that are attractive but simple • Use backgrounds which are light • Use the same background consistently throughout your presentation
  29. 29. Bad Backgrounds • Don’t use backgrounds that are distracting or make it difficult to read • Always be consistent with the background that you use
  30. 30. Good Data Presentation • Use graphs rather than just charts and words – Data in graphs is easier to understand & remember than raw data (numbers) – Trends are easier to recognize in graphs • Always title your graphs
  31. 31. Bad Data Presentation January February March April Blue Balls 20.4 27.4 90 20.4 Red Balls 30.6 38.6 34.6 31.6
  32. 32. Good Graphs Items Sold in First Quarter of 2002 0 10 20 30 40 50 60 70 80 90 100 January February March April Blue Balls Red Balls
  33. 33. Bad Graphs 20.4 27.4 90 20.4 30.6 38.6 34.6 31.6 0 10 20 30 40 50 60 70 80 90 100 January February March April Blue Balls Red Balls
  34. 34. Bad Graphs • Minor gridlines are unnecessary • The font is too small • The colours are illogical • The title is missing • The shading is distracting
  35. 35. Spelling and Grammar • Proof your slides for: – speling mistakes – the use of of repeated words – grammatical errors you might have make • If English is not your first language, please have someone else check your presentation!
  36. 36. Conclusion • Use an effective and strong closing – Your audience is likely to remember your last words • Use a conclusion slide to: – Summarize the main points of your presentation – Suggest future avenues of research
  37. 37. Questions?? • End your presentation with a simple question slide to: – Invite your audience to ask questions – Provide a visual aid during question period – Avoid ending a presentation abruptly
  38. 38. Questions Please
  39. 39. Questions Before, During or After?
  40. 40. Types of Questions • Basic to the understanding of the topic. – Must be answered! • Difficult or long questions about the topic. – Give a quick answer (showing that you know the answer) then offer to talk more after your presentation. • “What if Questions” Unrelated questions or questions that ask you to guess about the future. – Leave the question for later. – Remember to be polite.
  41. 41. Sakura • It can be an effective strategy to leave some points open to invite questions…
  42. 42. Finishing your Presentation • Restate your key points • Thank the audence
  43. 43. So what questions do you have?
  44. 44. Structuring Your presentation Big Picture Introduction Conclusion Details Main Body

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