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Lions Tigers Teams - SPTechCon Austin 2017

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With Susan Hanley (https://www.slideshare.net/susanhanley)

Have you noticed that you now have multiple ways to connect and collaborate in Office 365? Teams, Groups, SharePoint, Yammer, Email – how do you provide guidance to your users so that they can make good choices? Too much choice can lead to chaos, while not enough choice can create too much friction for effective collaboration to happen.

This class will provide guidance and a framework to help you make the right choices for your organization to help your users get real work done in an over-connected world. We’ll look at some of the metrics that matter, aspects of your culture to evaluate, and how to manage the type of content each method of collaboration supports.

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Lions Tigers Teams - SPTechCon Austin 2017

  1. 1. Lions, Tigers, and Teams, Oh My! Sorting through the options to connect and collaborate in Office 365 Marc D Anderson Sue Hanley SPTechCon Austin April 2017
  2. 2. Don’t try to choose an approach without first thinking about your business goals. Think first: What are the outcomes that I want to achieve?
  3. 3. https://en.share-gate.com/blog/what-is-in-office-365
  4. 4. US (ORGANIZATION) WE (TEAM) ME
  5. 5. http://www.cmswire.com/digital-workplace/measuring-the-impact-of-office-365-groups/
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  9. 9. Office 365 Groups Chat-based Workspace Mail & Calendar Voice, Video & Meetings Sites & Content Management Enterprise Communities & Social
  10. 10. Groups are the identity Oprah of modern Office 365 collaboration!
  11. 11. Group of people in Azure AD Email (from Outlook) Shared Calendar (from Outlook) Files (from SharePoint) Notebook (hosted in SharePoint, provided by OneNote) Planner Site (Modern SharePoint Team Site)
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  13. 13. https://www.xkcd.com/1810/
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  15. 15. SharePoint is the Files Experience Oprah of Office 365! Everyone gets a doc lib!
  16. 16. Outlook SharePoint
  17. 17. Connected SharePoint site and library Yammer files in Yammer Yammer notes – will be converted to OneNote pages
  18. 18. So Groups and Yammer and Teams do a lot of the same things?
  19. 19. Groups Created from Outlook or SharePoint • Shared Inbox for Conversations • Shared Calendar • SharePoint Document Library (thanks, Oprah!) • Shared OneNote Notebook • SharePoint Team Site • Planner Groups Created from Teams • Persistent Chat • Everything else that comes with a Group but with a different interface from the Teams app Groups Created from Yammer • Yammer Conversations but can connect to email • Embed Conversations in SharePoint site • Coming Soon: • SharePoint Document Library (yep, it’s Oprah again!) • Shared OneNote • SharePoint Team Site • Planner
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  26. 26. 1 7 6 5 42 3
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  28. 28.   Don't build something worse than what you have just to use the shiny toys!
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  34. 34. I want to … And I … Choose … But keep in mind … Collaborate privately with the people in my team Don’t care if other people can see that my team exists Office 365 Group Any user can send an email to your group – but they can’t see any other team resources Have a shared chat experience for my team Know that my team is mostly working in a connected environment A Microsoft Team to provide chat You will want to do some planning and set up! For some helpful tips, see: bit.ly/2n632q0 Collaborate with my project team members but it’s OK if non-members can read our content Don’t care about having a custom template for team sites Office 365 Group Add “Everyone” or “Everyone except external users” to the group with Read permissions • Create a new Group for each project, even if the same people work on all projects. • Makes governance easier and allows you invite guests into some but not all projects.
  35. 35. I want to … And I … Choose … But keep in mind … Collaborate privately with my team – and make sure non-members don’t even know the team exists Have someone with PowerShell experience to help “Classic” SharePoint Team site with restricted permissions OR Office 365 Group with PowerShell to hide the Group from the GAL. There will likely be a future update to make this easier, but for now, if this is a critical requirement you can use following PowerShell cmdlet to hide an Office 365 Group from the GAL: Set-UnifiedGroup -Identity *** Email address is removed for privacy *** - HiddenFromAddressListsEnabled $true For more information about the cmdlet Set-UnifiedGroup, please refer to: https://technet.microsoft.com/en- us/library/mt238274(v=exchg.160).asp x
  36. 36. I want to … And I … Choose … But keep in mind … Continue to use Yammer for team collaboration because we’ve got a huge investment there Am OK that is probably isn’t the best long term solution Yammer for existing teams, but think about whether a transition might make sense It is really your choice – and you can change your mind later if you find that you want to take advantage of other capabilities AND you can’t “Team-fiy” a Yammer Group (but you probably wouldn’t want to Collaborate with a cross-functional team focused on a discipline or topic (Community of Practice) OR crowdsource or share information with the entire large organization Need a solution that supports conversations where not everyone speaks the same language Yammer – because it’s great for cross- functional collaboration and the “translate” feature is incredibly helpful in global organizations The Yammer experience for Files is evolving – new Yammer groups will be provisioned with SharePoint Files but existing groups will still have Yammer files for a while. You’ll need to make sure you have some guidance and training for users.
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  38. 38. 60 susanhanley www.networkworld.com/blog/essential-sharepoint www.susanhanley.com sue@susanhanley.com • Information Architecture • User Adoption • Governance • Metrics • Knowledge Management • Intranets & Collaboration Solutions
  39. 39. About Marc President, Sympraxis Consulting http://sympmarc.com @sympmarc https://www.linkedin.com/marcanderson http://bit.ly/sympmarcslides https://github.com/sympmarc http://sympmarc.github.io/SPServices/ http://spxslt.codeplex.com
  40. 40. Site Creation Enabled for the Tenant Site Creation Disabled Group Creation Enabled Show “Create site” command on SharePoint home with the new site creation experience If AAD property EnableGroupCreation is: • True – Show “Create site” command • False – Only show “Create site” command if the users is in the security group assigned to the GroupCreationAlowedGroupid AAD property Group Creation Disabled Only show the “classic” create site form OR Show a custom form if there is a custom form URL specified in the Site Creation settings. “Create site” command is hidden for all users. How to establish settings for managing site creation in SharePoint: http://bit.ly/2mkoyYn
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