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Effective technical presentation


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Effective technical presentation

  1. 1. Lương Y Hòa ( swiss IT bridge Effective Technical Presentations Session 1: Overall
  2. 2. A process to conduct an effective presentation <ul><li>Step 1: Planning </li></ul><ul><li>Step 2: Preparing the Content </li></ul><ul><li>Step 3: Practicing </li></ul><ul><li>Step 4: Getting there </li></ul><ul><li>Step 5: Speaking to the audience </li></ul>
  3. 3. Step 1: Planning (1/3) <ul><ul><li>Who is the audience? </li></ul></ul><ul><ul><ul><li>Make the level of the material appropriate to the audience </li></ul></ul></ul><ul><ul><li>What is the message? </li></ul></ul><ul><ul><ul><li>Have a clear point that you want to address </li></ul></ul></ul>
  4. 4. Step 1: Planning (2/3) <ul><ul><li>How long is the presentation? </li></ul></ul><ul><ul><ul><li>Present enough materials </li></ul></ul></ul><ul><ul><ul><li>Leave time for questions </li></ul></ul></ul><ul><ul><li>Follow the </li></ul></ul>golden rule
  5. 5. <ul><li>Tell the audience what you’re going to tell them </li></ul><ul><li>2)  Deliver the information </li></ul><ul><li>3) Tell the the audience what you’ve told them </li></ul>Step 1: Planning (3/3) The golden rule
  6. 6. Step 2: Preparing the Content <ul><ul><li>Determine font size </li></ul></ul><ul><ul><li>Use your own words </li></ul></ul><ul><ul><li>Show ideas, not details </li></ul></ul>
  7. 7. Content: Keep it simple <ul><ul><li>A presentation is not effective when slides are verbose and filled with lots and lots of text for the viewer to read. This type of presentation is better suited for publishing a paper or journal article and is not desirable for an oral presentation. Remember what a presentation is and what it is not. This type of slide is a real attention-killer and very difficult for the audience to follow. </li></ul></ul>
  8. 8. How many times have you seen this?
  9. 9. 12 point 18 point 24 point 32 point 44 point Step 2: Preparing the Content (cont.) Match the font size to the presentation room
  10. 10. Looks good :-) Step 2: Preparing the Content (cont.) Dark letters on a light background are best for opaque images Looks good also :-)
  11. 11. Technology: Color Avoid low contrast or dark-on-dark combinations Avoid the UM red and blue Avoid the UM red and blue
  12. 12. Step 4: Practicing  Practice so that you are comfortable with the equipment   Practice so that the timing is correct The first time you try something is never your best performance  
  13. 13. Step 5: Getting There <ul><ul><li>What computer is available? </li></ul></ul><ul><ul><li>What projection device? </li></ul></ul><ul><ul><li>At least 15 minutes </li></ul></ul>
  14. 14. Step 6: Speak to the Audience <ul><ul><li>Talk to people at the far corner </li></ul></ul><ul><ul><li>Gestures </li></ul></ul><ul><ul><li>Eye-contacts </li></ul></ul>
  15. 15. References  
  16. 16. Thank you!
  17. 17. Step 1: Planning Step 2: Preparing the Content Step 3: Practicing Step 4: Getting there Step 5: Speaking to the audience Summary