How to export Notes view categories

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SWING PDF Converter is a software tool used to export Lotus Notes emails and documents into PDF files for archiving, sharing and web printing.

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How to export Notes view categories

  1. 1. How-To: Export view categories to PDF Step 1. Open your Notes application and the categorized view you wish to export and hit the PDF Converter toolbar icon.
  2. 2. How-To: Export view categories to PDF Step 2. Select Individual categories and hit the Select categories action.
  3. 3. How-To: Export view categories to PDF Step 3. Select the categories that will be exported and hit OK.
  4. 4. How-To: Export view categories to PDF Step 4. Select the Single PDF file with a bookmarks view menu and hit the Create PDF button to start your view categories export. Note: Check the Include child document (responses) check-box if you wish to include the response documents with your export. Otherwise only the first-level documents will be exported.
  5. 5. How-To: Export view categories to PDF Step 5. Once the export is complete, hit the provided PDF icon in order to open the created PDF file. Alternatively, use the other provided actions in order to save the file, send by e-mail or copy to clipboard.
  6. 6. How-To: Export view categories to PDF View categories Documents The above image shows the created PDF file. The Bookmarks view in the PDF file (shown on the left) displays the original categories and their associated documents. Clicking on any document link in the bookmarks view will display the document in the main frame (on the right).
  7. 7. How-To: Export view categories to PDF Note: If you prefer to export your view categories to hard disk folders, then in Step 4, select Separate PDF files in a folder structure and choose where the folders will be saved and how the PDFs will be named (see above image). Once set, hit the Create PDF button.
  8. 8. How-To: Export view categories to PDF Once completed, the view categories will appear as folders on your hard disk and each folder will contain the associated PDF files.
  9. 9. What we have done:  We selected Notes view categories and exported them to a Single PDF file with a bookmarks view.  We selected Notes view categories and exported them directly to hard disk, with automatic creation of folders for each category. Still to come... • How to export all emails/documents to PDF www.swingsoftware.com
  10. 10. What we have done:  We selected Notes view categories and exported them to a Single PDF file with a bookmarks view.  We selected Notes view categories and exported them directly to hard disk, with automatic creation of folders for each category. Still to come... • How to export all emails/documents to PDF www.swingsoftware.com

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