Registration & Collections Mgmt <ul><li>Major Responsibilities </li></ul><ul><ul><li>Installation – currently top priority...
The Collection <ul><ul><li>Over 13,000 objects in the collection </li></ul></ul><ul><ul><li>Around 5,000 on view in exhibi...
Challenges in Building the Collections <ul><li>Shipping and Customs </li></ul><ul><ul><li>Finding packers and shippers in ...
Package Damaged in Memphis Flood
Challenges in Collections Care <ul><li>Moved into building while construction was being completed – had to work closely wi...
Decap Dance Organ
Installation
Installation – Artist Gallery, John Lennon’s Piano
Our Next Steps <ul><li>Finish installation of Phase I </li></ul><ul><li>Finish move from temporary facility </li></ul><ul>...
Lessons Learned <ul><li>Communication is critical </li></ul><ul><ul><li>Ask a lot of questions  </li></ul></ul><ul><ul><li...
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MIM Registration and Collections Management

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  • Story about object sitting in Egypt. Didn’t know why. The packer could not receive trucks and had to find an alternate way to get the objects to the shipper.
  • One of the mount makers Mike, checks the fitting of a brass instrument on a mount.
  • MIM Registration and Collections Management

    1. 1. Registration & Collections Mgmt <ul><li>Major Responsibilities </li></ul><ul><ul><li>Installation – currently top priority with about 25% left to install </li></ul></ul><ul><ul><li>Acquisition and processing – getting the collection in the door </li></ul></ul><ul><ul><li>Moving out of temporary facility in Tempe </li></ul></ul><ul><ul><li>Setting up permanent storage (layout and storage mounts) </li></ul></ul><ul><ul><li>Documenting the collection </li></ul></ul><ul><li>Staffing Information </li></ul><ul><ul><li>Currently 24 people </li></ul></ul><ul><ul><ul><li>3 assistant registrars </li></ul></ul></ul><ul><ul><ul><li>1 collections manager </li></ul></ul></ul><ul><ul><ul><li>1 database administrator </li></ul></ul></ul><ul><ul><ul><li>1 photographer </li></ul></ul></ul><ul><ul><ul><li>1 documentation specialist </li></ul></ul></ul><ul><ul><ul><li>8 preparators </li></ul></ul></ul><ul><ul><ul><li>8 collections technicians </li></ul></ul></ul>
    2. 2. The Collection <ul><ul><li>Over 13,000 objects in the collection </li></ul></ul><ul><ul><li>Around 5,000 on view in exhibitions </li></ul></ul><ul><ul><li>Objects in permanent collection include: </li></ul></ul><ul><ul><ul><li>Instruments </li></ul></ul></ul><ul><ul><ul><li>Implements </li></ul></ul></ul><ul><ul><ul><li>Costumes </li></ul></ul></ul><ul><ul><ul><li>Cases </li></ul></ul></ul><ul><ul><li>First object accessioned in June 2007 </li></ul></ul><ul><ul><li>Most purchased, donations picking up since opening </li></ul></ul><ul><ul><li>Collection also contains a library and archival material </li></ul></ul>
    3. 3. Challenges in Building the Collections <ul><li>Shipping and Customs </li></ul><ul><ul><li>Finding packers and shippers in countries that do not usual export to museums </li></ul></ul><ul><ul><li>Language – often we use translators </li></ul></ul><ul><ul><li>Foreign Politics </li></ul></ul><ul><ul><li>Customs </li></ul></ul><ul><ul><ul><li>CITES </li></ul></ul></ul><ul><ul><ul><li>Economic Sanctions </li></ul></ul></ul><ul><li>Speed </li></ul><ul><ul><li>Expensive to use air freight but we needed objects here </li></ul></ul><ul><ul><li>Cataloging incomplete </li></ul></ul><ul><ul><li>Difficult to provide proper collections care when moving so fast </li></ul></ul><ul><li>Space </li></ul><ul><ul><li>Collection moved five times as it outgrew its space </li></ul></ul>
    4. 4. Package Damaged in Memphis Flood
    5. 5. Challenges in Collections Care <ul><li>Moved into building while construction was being completed – had to work closely with contractors to provide safe access to installed exhibits </li></ul><ul><li>Great visitor experience results in several major challenges for collections care </li></ul><ul><ul><li>Lighting in the galleries </li></ul></ul><ul><ul><li>Access in the galleries </li></ul></ul><ul><ul><li>Housekeeping – cleaning the exhibits is taking about 20 hrs/wk </li></ul></ul><ul><li>New building with great environmental system but still learning how to use it </li></ul><ul><li>Playing the collection for demonstrations </li></ul><ul><li>Storage space </li></ul>
    6. 6. Decap Dance Organ
    7. 7. Installation
    8. 8. Installation – Artist Gallery, John Lennon’s Piano
    9. 9. Our Next Steps <ul><li>Finish installation of Phase I </li></ul><ul><li>Finish move from temporary facility </li></ul><ul><li>Culling the large collections that were purchased as lots </li></ul><ul><li>Organize collections and create storage mounts </li></ul><ul><li>Organize, house and catalog archival materials </li></ul><ul><li>Standardize database entry </li></ul><ul><li>Policies and procedures </li></ul>
    10. 10. Lessons Learned <ul><li>Communication is critical </li></ul><ul><ul><li>Ask a lot of questions </li></ul></ul><ul><ul><li>Don’t assume </li></ul></ul><ul><ul><li>Verify and confirm </li></ul></ul><ul><li>Be Flexible and Innovative </li></ul><ul><ul><li>Be ready to choose the lesser of two evils </li></ul></ul><ul><ul><li>Think about long-term </li></ul></ul><ul><li>Build an amazing team that you don’t have to micromanage! </li></ul>

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