Kapacitetsplaniering - resurshantering på en högre nivå

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Magnus Isaksson, Condesign

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Kapacitetsplaniering - resurshantering på en högre nivå

  1. 1. Kapacitetsplanering Resurshantering på en högre nivå Magnus Isaksson, Condesign AB Magnus.isaksson@condesign.se Condesign is a partnerPlanisware is a global leadning supplier of PPM (Project Portfolio Management) systems since1996Planisware 5 is a system for PPM (Project Portfolio Management) that supports the organizationscomplete project scope: from the operational level to the strategic level.Focus on NPDI (New Product Development and Innovation)Stage-Gate-certified – Best Practice for NPDI is integrated in the toolPlanisware’s PPM-system is used by more than 200 organizations worldwide with +200 000 usersin market segments such as: Pharma, Energy, IT, Aerospace & Defence, Automotive 1
  2. 2. Resurshantering… En föränderlig världProjektförändringarPersonalomsättningKonsulterKompetensutvecklingInitiativ - Projekt… 2
  3. 3. Kommunikation…LångsiktighetNär kan vi starta nya projekt?Rekryteringsbehov?Budgetprocesser…Kompetensplanering 3
  4. 4. Dela och segra Batch Framåtblickande Gruppnivå Kapacitetsplanering Kompetensfokus Pågående och kommande projekt Erfarenhet Ramverk Resurshantering Pågående projekt Löpande Kortare horisont Individplanering TidrapporteringEffekterProaktivt itället för (bara) reaktivt arbeteSyfte och nytta blir tydligareStegvis förfiningTydligare fördelning av ansvar och risker 4
  5. 5. What is Planisware• “All in One” product • Resource, Costs & Schedule Management • From idea to launched product • Extendible data model • Open interfaces as a guiding principle• Support for business rules/methodology: • Workflows • Templates, Planning libraries, Parametric estimations • User profiles • Stage-Gate certified• Build in consolidations: • Cost & Resources • According to any axis • Different classes of information: forecasts, budget, actual, supply, demand• Full web access • Easy deployment • Prepared for the next generation of mobile applications • Highly scalable: Millions of activities, thousands of users 9 Resource management Capacity planning - Supply/demand process May 30th, 2011 Pierre-Maudez Mennesson 5
  6. 6. Project vs resource organization Project manager is responsible for its own resources • The project manager is the resource manager • Typical of IT departments • Most resources can be assigned directly without external approval • Some resources can be borrowed to other project managers Matrix organization • The project manager is not responsible for its own resources • The project manager requests resources to different line/resource managers • Skills are a key element to specify the resource need to the resource managers • Mainly business projects. Some IT organizations work this way as well.June 11Capacity planning vs supply/demand model Capacity planning • Objective: Anticipate (critical) resource bottlenecks • Mid/long-term prospective • Update frequency: minimum relevant (twice a month) • Level of detail: macro-level, not individual • Consolidation at portfolio level • Impact analysis with portfolio simulation Supply/demand • Objective: Individual resource assignment/manage matrix organization process • Usually short/mid-term prospective • Can be in a long term prospective if project is long • More accurate, more dynamic • Search for available resources based on skillsJune 11 6
  7. 7. Project manager scheduleJune 11 Capacity planning 7
  8. 8. Capacity planning: PM estimations • Project manager does its mid/long-term resource estimations • Update frequency: minimum relevant (once/twice a month), agreed across all organization • Level of detail: macro-level, not individual • Gantt-like or MS Excel-like styleJune 11Capacity planning: PM estimations • Project manager does its mid/long-term resource estimations • Update frequency: minimum relevant (once/twice a month), agreed across all organization • Level of detail: macro-level, not individual • Gantt-like or MS Excel-like styleJune 11 8
  9. 9. Capacity planning: RM availability • Resource manager updates resource availabilities of its resources and linesJune 11Capacity planning: RM consolidation • Resource manager consolidates the needs across all projects & initiatives • Identify bottlenecks and under employed departments • What are the projects responsible for bottlenecks?June 11 9
  10. 10. Capacity planning: RM consolidation • Sort projects and initiatives per priority to identify the projects responsible for bottlenecksJune 11Capacity planning: RM consolidation • Possible corrective actions are: hire, outsource, postpone/kill projects & initiatives • But this modifies real data: a simulation sandbox is needed.June 11 10
  11. 11. Capacity planning: RM portfolio simulations • Possible corrective actions are: hire, outsource, postpone/kill projects & initiatives • Simulate the solutions in a separate sandbox without affecting real data • The simulation encompasses whole portfolio information: projects & resource availability • Reflect the selected scenario into the current planJune 11 Supply/demand 11
  12. 12. Supply/demand process: PM estimations • Resources requests specify the required skills • Draft modeJune 11Supply/demand process: PM request sending • Send selected resource requestsJune 11 12
  13. 13. Supply/demand process: RM list of requests • Collaborative space between PMs and RMJune 11Supply/demand process: request details • Search for available resourcesJune 11 13
  14. 14. Supply/demand process: gantt mode • RM search available resources matching skills • Drag and drop from generic resource down to the individualJune 11Supply/demand process: MS Excel-like mode • RM search available resources matching skills • Top: list of incoming resource requests • Down: list of resources filtered on requested skills with availability and current supply for the selected request aboveJune 11 14
  15. 15. Supply/demand process: RM reporting • Supply/demand • Supply/availabilityJune 11Supply/demand process: integration of RM supply in PM plan • PM/RM workflow leading to integration of the supply back to the PM plan • Automatic or manual modesJune 11 15
  16. 16. Supply/demand process: PM reporting on level of supply • PM/RM workflow leading to integration of the supply back to the PM planJune 11Supply/demand process: questions • Link between project slippage and resource allocation • The more dynamic, the more difficult • Define this process mainly for critical resources and stable or mid/long term tasks • The process is usable, the communication can be handled through the tool • Short term allocation issues/crisis situation should be resolved on the phone/per email • The tool in this case stores the informationJune 11 16
  17. 17. Financial tracking/time tracking Monthly/weekly time entry by project feed the system with human resource actual costs and increase the financial tracking efficiency List of time cards per resource. Planisware provides with a time entry workflow: submission/validation/integration Gå från administration till Analys Do the Right Projects Do the Projects Right Strategic Project Orientation Development Strategic Budget constraints Roadmap Portfolio Performance Simulation Detailed Project Management Launch Roadmap Idea Business Case & Resource Scheduling Management Sales Market Analysis © Copyright Planisware 2009 17
  18. 18. Finns det en lösning på problemet,är det onödigt att oroa sig.Finns det ingen lösning på problemet,är det meningslöst att oroa sig.Hans Helighet Dalai Lama 18

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