RESUME 3.15 - Executive Admininistrative Assistant-Legal Secretary


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RESUME 3.15 - Executive Admininistrative Assistant-Legal Secretary

  1. 1. SUZANNE E. ARENA 88 LAKELAND ROAD, CRANSTON, RI 02910 (401) 440-2579 SUZANNEARENA2014@YAHOO.COM SUMMARY OF QUALIFICATIONS: Highly efficient senior level Administrative Assistant/Legal Secretary with 20 years of impeccable work ethic, results-oriented, detailed professional with outstanding communications and customer service skills. Dedicated team player having ability to transition between independent projects finding the most effective way to get the job done. Currently seeking an administrative position where my sharp business mindset, extensive skills and experience will significantly contribute to your company. SKILL HIGHLIGHTS: Microsoft Office Suite System; Apple MacBook Suite System; NetLearning; SharePoint; Epic Proxy; WordPerfect; Windows Operating Suite; Windows Explorer DM Extension; PC Docs Open; Dymo Labels; WinLMS Time Tracking; CMS Desktop; Carpe Diem and CCI; Ti-Star Software; Panorama Database; Scanning, Copying, Faxing; Electronic filing on proprietary software program; Reports; Organized filing system; CLE and seminar compliant; SEC complex filings; Research; Accounts Payable/Receivable collections; coordination and preparation of Special Executive Committee Meetings. • Responsible for opening mail; drafting correspondence/memorandum/agendas; proofreading. • Coordinating special committee meetings and privy to highly confidential information, including transcribing Minutes and staff meetings notes. • Successfully mastered a very sharp learning curve in a short period of time, strong ability to transition. • Managed calendar/travel/meeting and meeting preparation; travel reimbursement. • Maintained travel/seminars/public speaking events; collaborated with Marketing Department on business development and team meetings. • Strong organizational and time management skills and Independent worker. • Excellent telephone, interpersonal, mentoring and leadership skills. • Strong ability to prioritize, delegate and motivate the workload efficiently. • Proven transition ability working with Partners, “C” level management and all levels. • Quality detail and cost orientated, with proven ability to identify, analyze and solve problems. • Broad knowledge of organizations practices and procedures in various departments. • Social media proficient in networking and advertising. • Type 60+. AREAS OF LAW: Commercial Real Estate; Corporate/Governance; Estates & Trusts; Environmental; Asbestos; Intellectual Property; Elder Law; Employment law and ERISA; REIT Securities; Litigation; Medical Malpractice; HIPPA. EXPERIENCE: 2013-PRESENT TEMPORARY PLACEMENT AGENCIES, Providence, RI. Project Coordinator: Complete vendor contracts/agreements; Excel spreadsheets; correspondence; calendaring; scanning/copying; propriety filing; hard copy organization of vendor files.
  2. 2. Legal Secretary: Office of General Counsel. Completion and mailing of 300+ vendor Business Associate Agreements; cataloging agreements; subpoena letters/rogatory; scheduling calendars/meetings/travel; correspondence; answering phones; scanning; redlining; filing on Panorama; Dymo labels; faxing. Executive Secretary: EPIC IS Dept. Typing meeting Minutes and circulating; excel spreadsheets; expense reports; drafting/proofreading correspondence; calendaring/travel/meeting coordination. Training Coordinator: Epic NetLearning propriety software; hotline; enroll providers in CLE classes; add/delete classes; troubleshoot, support for all course signup; Sharepoint software; monthly reports; interface with Epic Instructional Design Team; proxy Epic testing; travel. 2
  3. 3. SUZANNE E. ARENA (401) 440-2579 SUZANNEARENA2014@YAHOO.COM 2011-2013 CRANSTON SCHOOL DEPARTMENT, Cranston, RI. Secretary. Rotated amongst various elementary schools, on-call. Duties: tabulating lunch needs; absentee/tardy computations; double checking on absentee children; interpersonal skills; interaction with principal/teachers/students; copying/faxing; telephone/intercom; prioritization; being flexible and transitioning well; assuming all responsibilities of permanent secretary. 2010-2015 MEDIA FUNDING MANAGEMENT, Director of Business Development. (Independent Contractor) Client relations, consulting/analyze strategic planning, project management, review of executive summaries, banking, MacBook, PowerPoint and excel, organizing and maintaining files. 2009-2013 SELF-EMPLOYED, Cranston, RI. Business Owner. Home-based health spa products. 2006-2009 HINCKLEY, ALLEN & SNYDER LLP., Providence, RI. Legal Secretary. Working for a Partner, Associate and two Paralegal’s in the Real Estate Department. Commercial loan documents, timekeeper, PowerPoint, Excel, correspondence/memorandum/agenda, expense reports, calendar/meetings/travel, greeting clients, maintained electronic and manual filing. 2000-2006 GOODWIN PROCTER LLP., Boston, MA. Legal Secretary (4/02-6/04) Environmental Equity Partner representing one of the Firm’s top 10 clients, on nuclear power facilities in the Northeast. Supporting Senior Partner, leader in his field of REIT Securities; coordinating special committee meetings and privy to highly confidential firm information; maintained travel/meetings/seminars/public speaking events; collaborated with Marketing Department on business development; prepared Minutes; SEC filings; responsible for all emails/correspondence/faxes; created PowerPoint presentations; maintaining a complex filing system for SEC forms along with client files. VOLUNTEER AND LEADERSHIP IN COMMUNITY INVOLVEMENT: Founder, Decoding Dyslexia RI (DDRI) Glen Hills Crime Watch, Cranston, Co-organizer Special Education Advisory Board to School Committee (SEAC), Member Delta Sigma Theta Sorority, Inc., Providence Alumnae Chapter, Award for Service of Education Office of Treasurer, Gina Raimondo, Certificate Award for recognition in Education DDRI Immaculate Conception Catholic Regional EDUCATION: Milton High School Graduate, concentration in Early Childhood Education (2 year Certificate); Quincy Jr. College, concentration in Early Childhood Education (1 year) 3