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Managing Projects as a Servant Leader

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How to manage projects and run events as a Servant Leader - delivered to the incoming Young Jains UK 2008-2009 Executive Committee at the Young Jains Residential Retreat April 2008.

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Managing Projects as a Servant Leader

  1. 1. Managing Projects as a Servant Leader By Suraj Dinesh Shah, Young Jains UK
  2. 2. Project Management <ul><li>Part I: Servant Leadership </li></ul><ul><li>Part II: Event Management </li></ul><ul><li>Q & A </li></ul>
  3. 3. Part I: Servant Leadership
  4. 4. When Have You Been Led? <ul><li>Write down an example of when you were: </li></ul><ul><ul><li>Being led at work / uni </li></ul></ul><ul><ul><li>Being led in the community </li></ul></ul><ul><ul><li>Being led at home </li></ul></ul><ul><li>What do you remember? </li></ul><ul><li>How did it feel? </li></ul><ul><li>What worked well? </li></ul><ul><li>What didn’t work so well? </li></ul><ul><li>Share… </li></ul>
  5. 5. When Have You Been The Leader? <ul><li>Write down an example of when you were: </li></ul><ul><ul><li>The one leading at work / uni </li></ul></ul><ul><ul><li>The one leading in the community </li></ul></ul><ul><ul><li>The one leading at home </li></ul></ul><ul><li>What do you remember? </li></ul><ul><li>How did it feel? </li></ul><ul><li>What worked well? </li></ul><ul><li>What didn’t work so well? </li></ul><ul><li>Share… </li></ul>
  6. 6. What Did You Like Most When Being Led? <ul><li>1) </li></ul><ul><li>2) </li></ul><ul><li>3) </li></ul>
  7. 7. What Did You Like When Being The Leader? <ul><li>1) </li></ul><ul><li>2) </li></ul><ul><li>3) </li></ul>
  8. 8. The Art of Servant Leadership <ul><li>Servant Leadership is a philosophy that fosters a caring , empowered , ethical and trusting organisational culture. It is a practical model that encourages leaders to be of service to others, while also being focused on achieving results . </li></ul><ul><li>Servant Leadership emphasises values & integrity, promotes higher morale & retention, increases workplace passion & motivation, and enhances team cohesion & effectiveness </li></ul>
  9. 9. Servant Leadership Objectives <ul><li>To facilitate the growth and development of each person in the working group. </li></ul><ul><li>To promote community within the working group. </li></ul><ul><li>To share power and resources. </li></ul><ul><li>To provide the support needed to help achieve the goals that lead to the common good of individuals and the community as a whole. </li></ul>
  10. 10. Can Servant Leadership Work In Young Jains? <ul><li>Case Study: Young Jains Residential Retreat 2007 </li></ul><ul><li>Servant Leader: Suraj Dinesh Shah </li></ul><ul><li>Shift from ‘Burnt Out Worker’ to ‘Servant Leader’ </li></ul><ul><li>Event Team: </li></ul><ul><ul><li>Shilun: Project Manager </li></ul></ul><ul><ul><li>Kewal: Committee Lead </li></ul></ul><ul><ul><li>Malini: Registration </li></ul></ul><ul><ul><li>Sonal, Nehal, Sejal: Supporting team members </li></ul></ul><ul><ul><li>Suraj: Servant Leader </li></ul></ul><ul><li>Lead Time: Early Feb 2007 to May 2007 – 3 months </li></ul><ul><li>What is involved in managing an event…? </li></ul>
  11. 11. Part II: Event Management
  12. 12. Event Management <ul><li>Young Jains </li></ul><ul><ul><li>YJ Residential Retreats </li></ul></ul><ul><ul><li>Paryushan Daytime for Kids and Grownups </li></ul></ul><ul><ul><li>Can We Really Attract Wealth? </li></ul></ul><ul><li>Professionally </li></ul><ul><ul><li>7-Day Training Workshops </li></ul></ul><ul><ul><li>Weekend Multi-Speaker Seminars for 1000+ people </li></ul></ul>
  13. 13. Event Management Considerations <ul><li>Date & Time </li></ul><ul><li>Location </li></ul><ul><li>Delivery </li></ul><ul><li>Communication: </li></ul><ul><ul><li>Marketing (later…) </li></ul></ul><ul><ul><li>Relationship building </li></ul></ul><ul><ul><li>Reminder note(s): What to bring, how to prepare </li></ul></ul><ul><ul><li>Post event ‘thank you for attending – come again” </li></ul></ul><ul><li>Registration </li></ul><ul><li>Kit: A/V (PA system, laptop, projector), flipchart, etc. </li></ul><ul><li>Post Event: feedback, followup event, article </li></ul>
  14. 14. Marketing Your Event <ul><li>Email Marketing </li></ul><ul><li>Alliances </li></ul><ul><li>Advertising </li></ul><ul><li>PR / Publicity, Articles </li></ul><ul><li>Telemarketing </li></ul><ul><li>Direct Marketing </li></ul><ul><li>Referrals, Viral ‘Buzz’ Marketing </li></ul><ul><li>Social Networks - Facebook </li></ul><ul><li>Preview Events </li></ul><ul><li>Teleseminars </li></ul>
  15. 15. Elements of an Event Plan <ul><li>Name of Event & Vision </li></ul><ul><li>Why: How does it align to Young Jains’ Objectives? </li></ul><ul><li>Who: Target audience – what do we know? </li></ul><ul><li>What: Key ideas for content </li></ul><ul><li>How: Delivery - invited speaker, workshop, skit, social… </li></ul><ul><li>When: Date, Time, Duration, Setup/Setdown time </li></ul><ul><li>Where: Venue availability, booking, liability </li></ul><ul><li>Event Co-ordination Team, roles </li></ul><ul><li>Budget </li></ul><ul><li>Marketing strategy </li></ul><ul><li>Post-event considerations </li></ul>
  16. 16. Managing Challenges of Leading Events <ul><li>What are challenges you’ve faced? </li></ul><ul><ul><li>Time keeping </li></ul></ul><ul><ul><li>Team member commitments </li></ul></ul><ul><ul><li>Passion for the event </li></ul></ul><ul><li>Is it manageable? </li></ul>
  17. 17. Being The Servant Leader <ul><li>For the next event you lead, what are you looking forward to the most? </li></ul><ul><li>Pick one person you want to learn from, and ensure you sit next to them during lunch  </li></ul>

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