Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Project Management Workshop Overview

789 views

Published on

Published in: Education, Business, Technology
  • Be the first to comment

  • Be the first to like this

Project Management Workshop Overview

  1. 1. Project Management Workshop Overview <ul><li>By Tarek Lahdhiri </li></ul><ul><li>Region 4 PACE Chair </li></ul><ul><li>IEEE Region 4 Meeting </li></ul><ul><li>January 30/31, 2004 </li></ul>
  2. 2. <ul><li>Introduction: Definition of a Project </li></ul><ul><li>Starting and Planning a project </li></ul><ul><li>Managing a project </li></ul><ul><li>Running Meetings </li></ul><ul><li>Closing a project </li></ul>Workshop Subjects
  3. 3. <ul><li>Definition of a project </li></ul><ul><li>What is wrong with our projects? </li></ul><ul><li>Types of projects </li></ul><ul><li>Typical phases of a project </li></ul><ul><ul><li>Concept/Planning </li></ul></ul><ul><ul><li>Development </li></ul></ul><ul><ul><li>Approval Testing </li></ul></ul><ul><ul><li>Deployment & Close-out </li></ul></ul>Introduction
  4. 4. <ul><li>Idea </li></ul><ul><ul><li>What do we need? </li></ul></ul><ul><ul><li>Questions to ask at the start of a project </li></ul></ul><ul><li>Team </li></ul><ul><ul><li>Who is in the team? </li></ul></ul><ul><ul><li>Roles and responsibilities </li></ul></ul><ul><li>Scope </li></ul><ul><ul><li>Create a vision </li></ul></ul><ul><ul><li>Identify the deliverables </li></ul></ul>Starting and Planning
  5. 5. <ul><li>Goals: Balance the following objectives </li></ul><ul><ul><li>Development speed (time to market) </li></ul></ul><ul><ul><li>Development cost </li></ul></ul><ul><ul><li>Product cost </li></ul></ul><ul><ul><li>Product performance </li></ul></ul><ul><li>Requirements: create documents that details: </li></ul><ul><ul><li>Requirements and performance of each deliverable </li></ul></ul><ul><ul><li>User Acceptance Tests </li></ul></ul><ul><li>Risks: identify and analyze the risks </li></ul>Starting and Planning (continued)
  6. 6. <ul><li>Scheduling and Estimating Steps: </li></ul><ul><ul><li>Create a work breakdown structure </li></ul></ul><ul><ul><li>Estimate work to complete the tasks </li></ul></ul><ul><ul><li>Identify dependencies among tasks </li></ul></ul><ul><ul><li>Assign resources to tasks </li></ul></ul><ul><ul><li>Identify critical issues to track </li></ul></ul><ul><ul><li>Include contingency plans </li></ul></ul><ul><ul><li>Identify milestones to track </li></ul></ul><ul><li>Refining the Plans </li></ul><ul><li>Understand task dependency </li></ul><ul><li>Tradeoff decisions </li></ul>Starting and Planning (continued)
  7. 7. <ul><li>How do we use planning deliverables to tell if we are on track? </li></ul><ul><ul><li>Track using milestones </li></ul></ul><ul><ul><li>Track using defect trend data </li></ul></ul><ul><li>How do we use meetings and status to measure progress? </li></ul><ul><ul><li>Team meeting members </li></ul></ul><ul><ul><li>Team meeting minutes </li></ul></ul><ul><ul><li>Effective status updates </li></ul></ul>Managing a Project
  8. 8. <ul><li>How are design reviews and testing critical to gauging project progress? </li></ul><ul><ul><li>Judging design completeness </li></ul></ul><ul><ul><li>Design reviews throughout the project to prevent defects </li></ul></ul><ul><ul><li>Judging product quality </li></ul></ul><ul><li>Risk management </li></ul>Managing a Project (continued)
  9. 9. <ul><li>Planning a meeting </li></ul><ul><li>Meeting Sequence </li></ul><ul><li>Attendee list (who to invite?) </li></ul><ul><li>Attitude: pre-selling, pre-coaching </li></ul><ul><li>Meeting Roles </li></ul><ul><ul><li>Leader </li></ul></ul><ul><ul><li>Facilitator </li></ul></ul><ul><ul><li>Recorder </li></ul></ul><ul><ul><li>Participants </li></ul></ul>Running Meetings
  10. 10. <ul><li>Identify ongoing assessment of customer satisfaction </li></ul><ul><li>Ensure adequate hand-offs to all groups (service, manufacturing, marketing, sales...) </li></ul><ul><li>Archive project documents </li></ul><ul><li>Conduct a lessons-learned meeting </li></ul>Closing the Project
  11. 11. <ul><li>The workshop will include: </li></ul><ul><ul><li>Study case </li></ul></ul><ul><ul><li>Many examples of forms: </li></ul></ul><ul><ul><ul><li>risk/issue form </li></ul></ul></ul><ul><ul><ul><li>meeting minute form </li></ul></ul></ul><ul><ul><ul><li>responsibility matrix form </li></ul></ul></ul><ul><ul><ul><li>Workbook tracking form </li></ul></ul></ul><ul><ul><li>An example of workbook project tracking from automotive industry </li></ul></ul>Illustrations and Examples
  12. 12. <ul><li>Projects come in many sizes & complexities </li></ul><ul><li>Every project can benefit from </li></ul><ul><ul><li>Creation of a Project Vision document </li></ul></ul><ul><ul><li>Establishment of a strong cross-functional team </li></ul></ul><ul><ul><li>Early assessment and testing of risks </li></ul></ul><ul><ul><li>Strong planning and estimating </li></ul></ul><ul><ul><li>Practical management and meeting approaches </li></ul></ul><ul><li>Every team member can help make sure these techniques are used well. </li></ul>Summary

×