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Project Management Workshop Overview


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Project Management Workshop Overview

  1. 1. Project Management Workshop Overview <ul><li>By Tarek Lahdhiri </li></ul><ul><li>Region 4 PACE Chair </li></ul><ul><li>IEEE Region 4 Meeting </li></ul><ul><li>January 30/31, 2004 </li></ul>
  2. 2. <ul><li>Introduction: Definition of a Project </li></ul><ul><li>Starting and Planning a project </li></ul><ul><li>Managing a project </li></ul><ul><li>Running Meetings </li></ul><ul><li>Closing a project </li></ul>Workshop Subjects
  3. 3. <ul><li>Definition of a project </li></ul><ul><li>What is wrong with our projects? </li></ul><ul><li>Types of projects </li></ul><ul><li>Typical phases of a project </li></ul><ul><ul><li>Concept/Planning </li></ul></ul><ul><ul><li>Development </li></ul></ul><ul><ul><li>Approval Testing </li></ul></ul><ul><ul><li>Deployment & Close-out </li></ul></ul>Introduction
  4. 4. <ul><li>Idea </li></ul><ul><ul><li>What do we need? </li></ul></ul><ul><ul><li>Questions to ask at the start of a project </li></ul></ul><ul><li>Team </li></ul><ul><ul><li>Who is in the team? </li></ul></ul><ul><ul><li>Roles and responsibilities </li></ul></ul><ul><li>Scope </li></ul><ul><ul><li>Create a vision </li></ul></ul><ul><ul><li>Identify the deliverables </li></ul></ul>Starting and Planning
  5. 5. <ul><li>Goals: Balance the following objectives </li></ul><ul><ul><li>Development speed (time to market) </li></ul></ul><ul><ul><li>Development cost </li></ul></ul><ul><ul><li>Product cost </li></ul></ul><ul><ul><li>Product performance </li></ul></ul><ul><li>Requirements: create documents that details: </li></ul><ul><ul><li>Requirements and performance of each deliverable </li></ul></ul><ul><ul><li>User Acceptance Tests </li></ul></ul><ul><li>Risks: identify and analyze the risks </li></ul>Starting and Planning (continued)
  6. 6. <ul><li>Scheduling and Estimating Steps: </li></ul><ul><ul><li>Create a work breakdown structure </li></ul></ul><ul><ul><li>Estimate work to complete the tasks </li></ul></ul><ul><ul><li>Identify dependencies among tasks </li></ul></ul><ul><ul><li>Assign resources to tasks </li></ul></ul><ul><ul><li>Identify critical issues to track </li></ul></ul><ul><ul><li>Include contingency plans </li></ul></ul><ul><ul><li>Identify milestones to track </li></ul></ul><ul><li>Refining the Plans </li></ul><ul><li>Understand task dependency </li></ul><ul><li>Tradeoff decisions </li></ul>Starting and Planning (continued)
  7. 7. <ul><li>How do we use planning deliverables to tell if we are on track? </li></ul><ul><ul><li>Track using milestones </li></ul></ul><ul><ul><li>Track using defect trend data </li></ul></ul><ul><li>How do we use meetings and status to measure progress? </li></ul><ul><ul><li>Team meeting members </li></ul></ul><ul><ul><li>Team meeting minutes </li></ul></ul><ul><ul><li>Effective status updates </li></ul></ul>Managing a Project
  8. 8. <ul><li>How are design reviews and testing critical to gauging project progress? </li></ul><ul><ul><li>Judging design completeness </li></ul></ul><ul><ul><li>Design reviews throughout the project to prevent defects </li></ul></ul><ul><ul><li>Judging product quality </li></ul></ul><ul><li>Risk management </li></ul>Managing a Project (continued)
  9. 9. <ul><li>Planning a meeting </li></ul><ul><li>Meeting Sequence </li></ul><ul><li>Attendee list (who to invite?) </li></ul><ul><li>Attitude: pre-selling, pre-coaching </li></ul><ul><li>Meeting Roles </li></ul><ul><ul><li>Leader </li></ul></ul><ul><ul><li>Facilitator </li></ul></ul><ul><ul><li>Recorder </li></ul></ul><ul><ul><li>Participants </li></ul></ul>Running Meetings
  10. 10. <ul><li>Identify ongoing assessment of customer satisfaction </li></ul><ul><li>Ensure adequate hand-offs to all groups (service, manufacturing, marketing, sales...) </li></ul><ul><li>Archive project documents </li></ul><ul><li>Conduct a lessons-learned meeting </li></ul>Closing the Project
  11. 11. <ul><li>The workshop will include: </li></ul><ul><ul><li>Study case </li></ul></ul><ul><ul><li>Many examples of forms: </li></ul></ul><ul><ul><ul><li>risk/issue form </li></ul></ul></ul><ul><ul><ul><li>meeting minute form </li></ul></ul></ul><ul><ul><ul><li>responsibility matrix form </li></ul></ul></ul><ul><ul><ul><li>Workbook tracking form </li></ul></ul></ul><ul><ul><li>An example of workbook project tracking from automotive industry </li></ul></ul>Illustrations and Examples
  12. 12. <ul><li>Projects come in many sizes & complexities </li></ul><ul><li>Every project can benefit from </li></ul><ul><ul><li>Creation of a Project Vision document </li></ul></ul><ul><ul><li>Establishment of a strong cross-functional team </li></ul></ul><ul><ul><li>Early assessment and testing of risks </li></ul></ul><ul><ul><li>Strong planning and estimating </li></ul></ul><ul><ul><li>Practical management and meeting approaches </li></ul></ul><ul><li>Every team member can help make sure these techniques are used well. </li></ul>Summary