The Secret to Project
Management for the
Creative Studio


Daniel Schutzmith
WHO AM I?
www.graphicdefine.org
www.choppingblock.com
School of
VISUAL ARTS
What is Project
Management?
Project Management Defined

Project Management
is the discipline of organizing
and managing resources so
they deliver all ...
Project Management Defined




           Scope
Project Management Defined




             Time
Project Management Defined




              Cost
Project Management Defined




           Scope
Project Management Defined




             Time
Project Management Defined




              Cost
Project Management Defined




        WORKSHEET:
       Quality Triangle
Why Do We
 Use Project
Management?
Why Project Management?




   saves money
Why Project Management?




       less stress
Why Project Management?




      empowers
        talent
Why Project Management?




       confirms
      work ethic
Why Project Management?




          makes
          repeat
          clients
How Can
 It Fail?
How Can It Fail?




      incomplete
         plan
How Can It Fail?




        poor
     organization
How Can It Fail?




       lack of
    defined roles
How Can It Fail?




   dependency
  on one person
How Can It Fail?




             scope
             creep
Project
Phases
Project Phases




                 4 D’s
Project Phases


1. Discovery
Project Phases


1. Discovery
2. Design
Project Phases


1. Discovery
2. Design
3. Develop
Project Phases


1. Discovery
2. Design
3. Develop
4. Deploy
Project Phases


Discovery
• Kick-off Meeting
• Project Planning
• Research
• Site Map
• Technical Specs
Project Phases




           WORKSHEET:
            Project
             Scope
Project Phases




           WORKSHEET:
           Scheduling
Project Phases


Design
• Wireframes / IA
• Use cases
• Design Comps &
  Revisions
• Interactive Design
Project Management Apps


    Microsoft Project




       Studiometry
Project Management Apps



        WORKSHEET:
          Project
        Management
         Software
Project Phases


Develop
• Programming
• Back-end & Front-end
• 3rd Party Integration
• Alpha & Beta Launch
• Testing
Project Phases




           WORKSHEET:
           Project Time
              Sheet
Project Phases


Deploy
• Launch
• Wrap-up Meeting
• Style Guide / User
  Manual
Managing
 Talent
Managing Talent




   Assign Tasks /
    Objectives
Managing Talent




        Check in
        Regularly
Managing Talent




       Let People
        Screw Up
Managing Talent




   Preach Time
   Management
Managing Talent




   Weekly Status
    Meetings
Managing
The Client
Managing the Client




   Assign Tasks /
    Objectives
Managing the Client




 Keep Consistent
 Communication
Managing the Client




 One Channel of
 Communication
Managing the Client




        Be Honest
Managing the Client   Imp
                         Sup
                              er
                          ort
    ...
Managing the Client   Lik
                          e fo
                      Rea      r
                          lz!


...
Staying
Organized
Staying Organized




     Organize All
       Papers
      and Files
Staying Organized




        Use Paper
         Folders
Staying Organized
Staying Organized




    Standardize
    File Structure
Staying Organized
Staying Organized




          WORKSHEET:
            Ways to
          Standardize
Staying Organized




         Organize
          Tasks
Staying Organized


                    BO
          WORKSHEET:
                      NU
                         S


    ...
Staying Organized




        Retaining
          Ideas
Staying Organized




          WORKSHEET:
           Idea Tools
When Shit
Hits the Fan
When Shit Goes Wrong




   Stay Focused
When Shit Goes Wrong




   Remain Calm
When Shit Goes Wrong




      Don’t Act
     Too Quickly
When Shit Goes Wrong




         Rely on
        Your Staff
When Shit Goes Wrong




   Don’t Play the
   Blame Game
When Shit Goes Wrong




  Something Will
    Have to be
    Sacrificed
When Shit Goes Wrong




        Make a
       Calculated
        Decision
Change
 Order
Change Order




         Make It
         Official
Change Order




         Get it in
         Writing
Change Order

Should Contain:
• specific change to be made
Change Order

Should Contain:
• specific change to be made
• cost to make the change
Change Order

Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
  the ch...
Change Order

Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
  the ch...
Change Order

Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
  the ch...
Projects can
be as easy as
you want to
make them!
Presentation Slides
& Worksheets:

http://ff07.graphicdefine.org
Pm For Creative Studio
Pm For Creative Studio
Pm For Creative Studio
Upcoming SlideShare
Loading in …5
×

Pm For Creative Studio

1,213 views

Published on

Published in: Education, Technology, Business
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
1,213
On SlideShare
0
From Embeds
0
Number of Embeds
44
Actions
Shares
0
Downloads
14
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Pm For Creative Studio

  1. 1. The Secret to Project Management for the Creative Studio Daniel Schutzmith
  2. 2. WHO AM I?
  3. 3. www.graphicdefine.org
  4. 4. www.choppingblock.com
  5. 5. School of VISUAL ARTS
  6. 6. What is Project Management?
  7. 7. Project Management Defined Project Management is the discipline of organizing and managing resources so they deliver all the work required to complete a project within a defined scope, time, and cost constraints
  8. 8. Project Management Defined Scope
  9. 9. Project Management Defined Time
  10. 10. Project Management Defined Cost
  11. 11. Project Management Defined Scope
  12. 12. Project Management Defined Time
  13. 13. Project Management Defined Cost
  14. 14. Project Management Defined WORKSHEET: Quality Triangle
  15. 15. Why Do We Use Project Management?
  16. 16. Why Project Management? saves money
  17. 17. Why Project Management? less stress
  18. 18. Why Project Management? empowers talent
  19. 19. Why Project Management? confirms work ethic
  20. 20. Why Project Management? makes repeat clients
  21. 21. How Can It Fail?
  22. 22. How Can It Fail? incomplete plan
  23. 23. How Can It Fail? poor organization
  24. 24. How Can It Fail? lack of defined roles
  25. 25. How Can It Fail? dependency on one person
  26. 26. How Can It Fail? scope creep
  27. 27. Project Phases
  28. 28. Project Phases 4 D’s
  29. 29. Project Phases 1. Discovery
  30. 30. Project Phases 1. Discovery 2. Design
  31. 31. Project Phases 1. Discovery 2. Design 3. Develop
  32. 32. Project Phases 1. Discovery 2. Design 3. Develop 4. Deploy
  33. 33. Project Phases Discovery • Kick-off Meeting • Project Planning • Research • Site Map • Technical Specs
  34. 34. Project Phases WORKSHEET: Project Scope
  35. 35. Project Phases WORKSHEET: Scheduling
  36. 36. Project Phases Design • Wireframes / IA • Use cases • Design Comps & Revisions • Interactive Design
  37. 37. Project Management Apps Microsoft Project Studiometry
  38. 38. Project Management Apps WORKSHEET: Project Management Software
  39. 39. Project Phases Develop • Programming • Back-end & Front-end • 3rd Party Integration • Alpha & Beta Launch • Testing
  40. 40. Project Phases WORKSHEET: Project Time Sheet
  41. 41. Project Phases Deploy • Launch • Wrap-up Meeting • Style Guide / User Manual
  42. 42. Managing Talent
  43. 43. Managing Talent Assign Tasks / Objectives
  44. 44. Managing Talent Check in Regularly
  45. 45. Managing Talent Let People Screw Up
  46. 46. Managing Talent Preach Time Management
  47. 47. Managing Talent Weekly Status Meetings
  48. 48. Managing The Client
  49. 49. Managing the Client Assign Tasks / Objectives
  50. 50. Managing the Client Keep Consistent Communication
  51. 51. Managing the Client One Channel of Communication
  52. 52. Managing the Client Be Honest
  53. 53. Managing the Client Imp Sup er ort ant ! Under Promise
  54. 54. Managing the Client Lik e fo Rea r lz! Over Deliver
  55. 55. Staying Organized
  56. 56. Staying Organized Organize All Papers and Files
  57. 57. Staying Organized Use Paper Folders
  58. 58. Staying Organized
  59. 59. Staying Organized Standardize File Structure
  60. 60. Staying Organized
  61. 61. Staying Organized WORKSHEET: Ways to Standardize
  62. 62. Staying Organized Organize Tasks
  63. 63. Staying Organized BO WORKSHEET: NU S Personal Organizing Systems
  64. 64. Staying Organized Retaining Ideas
  65. 65. Staying Organized WORKSHEET: Idea Tools
  66. 66. When Shit Hits the Fan
  67. 67. When Shit Goes Wrong Stay Focused
  68. 68. When Shit Goes Wrong Remain Calm
  69. 69. When Shit Goes Wrong Don’t Act Too Quickly
  70. 70. When Shit Goes Wrong Rely on Your Staff
  71. 71. When Shit Goes Wrong Don’t Play the Blame Game
  72. 72. When Shit Goes Wrong Something Will Have to be Sacrificed
  73. 73. When Shit Goes Wrong Make a Calculated Decision
  74. 74. Change Order
  75. 75. Change Order Make It Official
  76. 76. Change Order Get it in Writing
  77. 77. Change Order Should Contain: • specific change to be made
  78. 78. Change Order Should Contain: • specific change to be made • cost to make the change
  79. 79. Change Order Should Contain: • specific change to be made • cost to make the change • additional time needed for the change
  80. 80. Change Order Should Contain: • specific change to be made • cost to make the change • additional time needed for the change • signatures of approval (client and you)
  81. 81. Change Order Should Contain: • specific change to be made • cost to make the change • additional time needed for the change • signatures of approval (client and you) • date
  82. 82. Projects can be as easy as you want to make them!
  83. 83. Presentation Slides & Worksheets: http://ff07.graphicdefine.org

×