Successfully reported this slideshow.

Job analysis questionnaire

4,217 views

Published on

questionnaire Job analysis, HR related

Published in: Education

Job analysis questionnaire

  1. 1. Job Description Questionnaire Name: __________________________________ Date: ___________ I. Job/ Position title Department Grade Position reporting to Number of employees directly supervised II.  Qualification : _________________________________(Required)  Experience : _________________________________(Required)  Training Required : _________________________________ (Week / Months) III. 1. Purpose of the job i) Why does this position exit? _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _____ ii) What is it expected to accomplish? _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ 1
  2. 2. _________________________________________________________________ _____ 2. Essential job functions: a) i) Daily duties & activities ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ _____ ii) Periodical/ monthly/ yearly activities ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ _____ iii) Key Responsibilities of job title ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ _____ b) i) List most important activities to least important 2
  3. 3. ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ _____ ii) List time consuming responsibilities to least time consuming ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ _____ 3. Secondary job function i) Activities/ duties/ responsibilities performed occasionally or “as needed” basis ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ _____ 4. Supervisory/ management responsibility i) In what way does the incumbent direct the worth of others? ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ 3
  4. 4. ______________________________________________________________ _____ ii) Do the job title has the authority to • Hire/ discipline/ terminate yes/ no • Assign and check work yes/ no • Plan/ appraise job results yes/ no • Recommend pay increase yes/ no • Train (training & development yes/ no • Other (explain) ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ _____ 5. Job requirements (Education, training, certification, credentials) • Necessary (Explain) ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ _____ • Preferred (Explain) 4
  5. 5. ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ _____ 6. Knowledge/ skill What does the incumbent need to know to perform the job at the entry level? _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _____ 7. Personality What are the traits that will make incumbent succeed in the job? _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _____ 8. Interaction with other departments/ external agencies. • Department/ Agency / Other External (specify) _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ 5
  6. 6. _________________________________________________________________ _____ • Purpose _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _____ • Frequency (Daily / weekly/ Monthly / Yearly) _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _____ _________________________________________________________________ _ 9. Job Momentous i) If you are absent on a particular day, can this job be handled by anybody else? _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ ___ _________________________________________________________________ _ 6
  7. 7. ii) Is your Decision / Mistakes Reversible? _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ ___ _________________________________________________________________ _ Thank you for completing the Job Description Questionnaire. If you have additional job-related information you wish to provide, please enter them here: ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________. Name and Signature : 7

×