Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Project management reports slides only

115 views

Published on

In this presentation we share information about project and project management reports, including the what, why and who --- with examples on metrics and dashboards

Published in: Education
  • Be the first to comment

Project management reports slides only

  1. 1. Project Management Reports © 2017 SUKAD | Project management for all aspects of life | www.sukad.com
  2. 2. It is also about YOU © 2017 SUKAD | Project management for all aspects of life | www.sukad.com 2 Reports Why do we report? When do we report? What do we report? Who prepare reports? Content of Projects’ reports Organizational Dashboards AlongwithExamples
  3. 3. General statements © 2017 SUKAD | Project management for all aspects of life | www.sukad.com 3 Key principles in project management One-size-fits-all does not work Organizational culture vary significantly Organizational project management maturity also varies from one organization to another Therefore, Project management practices are not fixed across domains, sectors, project types, or organizations
  4. 4. Why do we report? © 2017 SUKAD | Project management for all aspects of life | www.sukad.com 4 Reporting is a vital element of communication among all stakeholders (360o) Reporting is necessary for record keeping, and maintaining organizational records, Which is necessary for enhancing the long term organizational performance and PM Maturity It has to be timely and accurate Certain reports might be required by law
  5. 5. When do we report? © 2017 SUKAD | Project management for all aspects of life | www.sukad.com 5 Daily reports if necessary (time, safety …) Weekly often for immediate line management Monthly to management/senior management Ongoing, live reporting through online tools As needed or requested; special reports Again, a key is timely and accurate reports
  6. 6. What do we report? © 2017 SUKAD | Project management for all aspects of life | www.sukad.com 6 Most reports typically cover status, progress, and performance Performance of cost, schedule, quality, safety, resources, and any other relevant item Usually, reports will show current performance versus plan; and forecast of the end state Expected completion date and cost, etc.
  7. 7. Who prepare reports? © 2017 SUKAD | Project management for all aspects of life | www.sukad.com 7 Often people who follow certain guides think the PM does it all; this is not the case, especially on large projects There should be a PMT (project management team) with various positions supporting PM On capital projects, project support or control might be responsible for reporting (collecting information, analysis, and reporting)
  8. 8. Content of reports © 2017 SUKAD | Project management for all aspects of life | www.sukad.com 8 Reports should include reconciliation to prior report; what changed, especially forecast Include tables for clarity of information Use graphics to represent data in a visual way Lessons learned and variances Performance metrics Report has to be fit for purpose; organizational preferences
  9. 9. Organizational dashboards © 2017 SUKAD | Project management for all aspects of life | www.sukad.com 9 Organizational dashboards will typically include the performance of all projects and programs Dashboards should allow drill down per project Organizations can benchmark a given project performance to the organizational dashboard These will be managed by the PM Department or PMO
  10. 10. Examples: project metrics © 2017 SUKAD | Project management for all aspects of life | www.sukad.com 10 There could be numerous metrics that will be used in monitoring project performance Cost & Schedule Performance Indices Quality and Safety metrics PM Index (PM Cost / Total Cost) Contingency consumption Percent of work packages with variances Percent of cost/hours for changes per total
  11. 11. Examples: organizational dashboard © 2017 SUKAD | Project management for all aspects of life | www.sukad.com 11 Typically, metrics are consolidated into the organizational dashboards Percent of projects outside the cost and schedule established parameters or thresholds Historical quality and safety performance averages PM Index and trends over time Contingency and management reserves usage Projects success per established standard
  12. 12. Social Media © 2017 SUKAD | Project management for all aspects of life | www.sukad.com 12 We are on most social media sites; either as @mounirajam or @SUKADgroup https://www.youtube.com/user/SUKADgroup Facebook pages: SUKAD Project Management Innovation Mounir A. Ajam official page LinkedIn: https://www.linkedin.com/in/sukad/ & https://www.linkedin.com/in/mounirajam/
  13. 13. Thank you © 2017 SUKAD | Project management for all aspects of life | www.sukad.com 13 Mounir A. Ajam, SUKAD co-founder and CEO www.mounirajam.com

×