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Top 8 Tips on Writing Project Reports

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This slideshow has 8 useful tips on writing academic and business project reports.

Created by the authors of leading guidebook Improve Your Global Business English: The Essential Toolkit for Writing and Communicating across Borders. (Kogan Page, 2012)

Published in: Education, Business
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Top 8 Tips on Writing Project Reports

  1. 1. Top 8 Tips on Writing Project Reports Includes tips from the essential office and college handbook 'Improve your Global Business English‘ by Sudakshina Bhattacharjee @SudakshinaKina and Fiona Talbot @wordpowerskills
  2. 2. Introduction Whether you are creating a report for an academic or business project, simply following the ‘cut and paste’ method does not always work. So, here are my Top 8 Tips on writing project reports that are certain to impress your readers generally, not just your supervisor!
  3. 3. Before you submit a report to your supervisor, consider the following factors:- Why are you writing this report? Who will be reading it? Are your readers interested in this report? Will you need to create this interest? Must you inform, persuade, or anticipate any problematic situations? Are you required to offer possible solutions in your report? Do you need to monitor any results and maintain an ongoing status record? Tip # 1: Think Before You Write!
  4. 4. Now that you have gathered your thoughts on the above factors, draw up a plan of how you are going to structure your report. You may want to show this plan to your supervisor, or a colleague, to check for any errors or any suggestions he/she could make, before you even starting writing your report. Tip # 2: Plan Before You Write!
  5. 5. Timing is of the essence, when it comes to writing project reports. Consider doing the following:- Take the time to understand the brief given to you. Take the time to evaluate the case study or business scenario as required. Take time to check the deadlines and plan accordingly. Tip # 3: Timing! Timing! Timing!
  6. 6. Are you writing the report by yourself or with others? If with others, make sure you are all connected with each other. Nowadays, with social media (e.g. Facebook, Twitter, Google+ and Google Drive, YouTube, GoToMeeting, etc.) you have no excuse not to stay connected to succeed in this shared goal! Tip # 4: Teamwork
  7. 7. Regarding the subject or topic of your report, consider the following factors:-  Check for relevant background information  Decide what analysis is needed  Identify what recommendations you or others should make  Conduct relevant research – and allow plenty of time for it. Remember, wrong research will lead to wrong results! Tip # 5: Topical Factoring
  8. 8. This is a must – particularly for academic reports! Ensure you have a list of sources you have used (known as a bibliography or webography) and consult your supervisor on how this list should be formatted. Usually, the Harvard Referencing System is used in most American, British and European universities. Tip # 6: Declare Your Sources!
  9. 9. Please, please, please check that what you have written makes sense and is logical. Also factor in cultural expectations (customs, norms, salutations and greetings) if the readers of your report are from abroad. Make sure the tone you use is not derogatory, condescending or patronising in any way. You do not want to offend your supervisor, business customers or whoever is to read your report! Tip # 7: No Nonsense!
  10. 10. Before you hurry to submit your report, please check for any errors in:- spelling, grammar, punctuation, layout, style, and presentation You could ask someone you trust to check it for you, as sometimes errors slip by software packages too. Tip # 8: Proofreading
  11. 11. Happy Report Writing!  For further useful tips, guidelines, checklists and worksheets for all your writing tasks, read this book:- Improve Your Global Business English: The Essential Toolkit for Writing and Communicating across Borders, published by Kogan Page, 2012. There is more information about the book and its authors here:- www.facebook.com/ImproveYourG lobalBusinessEnglish

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