LibraryWorkflowsProcedure andLibrary BlockInitiationADMC Library TeamOctober 2012
Login to HCT Portal: http://portal.hct.ac.ae . You shouldbe seeing the same screenshot as shown below.
In the HCT Portal page, click the “Workflow SelfServices” menu. It will list down the Workflow sub-menu,in which the “Jobs...
The new window “Jobs Assigned to Me” shouldappear:
To verify whether the student is clear or not, copy thestudent’s H-number and paste it Millennium.
If the student is clear in Millennium, tick the Approvebutton and click the Submit button at the bottom ofthe page.
If the student has loans or fines, click theView/Edit/Enter Personal Comments to add fullMillennium details.
In the Enter Comments box, the format to follow forcomments should be: “Full Millennium details – library blockinitiated –...
Note that students who have loans or fines also getapproved in the Workflows, the difference is you haveput a message in M...
To put message in Millennium: On the students’ record,click Edit and Insert Message. The format should be:“Library Block I...
To initiate library block: Go back to Portal and clickFaculty Self Service. Under the Library Services Staff,click View Li...
In the View Library Blocks window, under the campustab select Abu Dhabi Men’s College, type the studentID and click submit...
In the Library Blocks window, click the Enter Blockhyperlink.
It will take you to the Enter Library Blocks window, theStart Date should display the current date but if not,click the sm...
Once block has been added, make sure to close allactive windows and logout your account once yourdone.
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Library Workflow Procedure and Library Block Initiation

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Library Workflow Procedure and Library Block Initiation

  1. 1. LibraryWorkflowsProcedure andLibrary BlockInitiationADMC Library TeamOctober 2012
  2. 2. Login to HCT Portal: http://portal.hct.ac.ae . You shouldbe seeing the same screenshot as shown below.
  3. 3. In the HCT Portal page, click the “Workflow SelfServices” menu. It will list down the Workflow sub-menu,in which the “Jobs Waiting For My Approval” isincluded. A new window will pop-up once clicked.
  4. 4. The new window “Jobs Assigned to Me” shouldappear:
  5. 5. To verify whether the student is clear or not, copy thestudent’s H-number and paste it Millennium.
  6. 6. If the student is clear in Millennium, tick the Approvebutton and click the Submit button at the bottom ofthe page.
  7. 7. If the student has loans or fines, click theView/Edit/Enter Personal Comments to add fullMillennium details.
  8. 8. In the Enter Comments box, the format to follow forcomments should be: “Full Millennium details – library blockinitiated – date/ initials”Ex:“Fine of 60 AED for Aladdin graded reader – library block initiated - 24/10/2012/ Benj”Click Submit to proceed. It will take you back to JobsAssigned to Me window.
  9. 9. Note that students who have loans or fines also getapproved in the Workflows, the difference is you haveput a message in Millennium and initiate a library blockand which will be shown in the following slides.
  10. 10. To put message in Millennium: On the students’ record,click Edit and Insert Message. The format should be:“Library Block Initiated – date – initials”. Click ok to save.
  11. 11. To initiate library block: Go back to Portal and clickFaculty Self Service. Under the Library Services Staff,click View Library Blocks. A new window --View LibraryBlock will appear when clicked.
  12. 12. In the View Library Blocks window, under the campustab select Abu Dhabi Men’s College, type the studentID and click submit. If you can’t find student, checkPACE or CERT. If not found, try All.If not at ADM, PACE or CERT, check with Rita/ Reni to fixcampus location.
  13. 13. In the Library Blocks window, click the Enter Blockhyperlink.
  14. 14. It will take you to the Enter Library Blocks window, theStart Date should display the current date but if not,click the small calendar icon and select the currentdate. Leave the End Date as it is. Click Submit toactivate block.
  15. 15. Once block has been added, make sure to close allactive windows and logout your account once yourdone.

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