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LCTY09 - Beyond office with Lotus Symphony


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Presentation from LCTY Hong Kong, detailing the ways in which IBM is taking Lotus Symphony way beyond the normal features available in productivity suites.

Note: All rights to this presentation belong to IBM and the authors (Dr Michael Karasick and Davin Tay) as shown on page 1. I am simply posting to allow a blog post from

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LCTY09 - Beyond office with Lotus Symphony

  1. 1. INV110 Going beyond office with IBM Lotus Symphony Dr Michael Karasick, Director of Lotus Development, IBM China Gavin Tay, Lotus Product Architect, IBM Singapore
  2. 2. Lotus Symphony: more than just free Lotus Symphony is part of a long-term, key investment strategy by IBM – Promote use of ODF to help facilitate innovation in market – Long term: Advance IBM's position as market leader in new, dynamic models for document creation and manipulation Breakthrough document manipulation experience Beyond Office Programmable Programmability for ISVs, extensible and open Extensible Cross integration with Lotus portfolio, first choice for office tools of Lotus users Linked Value with Portfolio Usability, capability, stability, interoperability, deployability and Meet Needs of Users, Deployable platform support 2
  3. 3. Be yond Lotus Symphony meets the needs of most users Office Program m able Exte ns ible Link e d Value w ith Portfolio Robust, “right” featured and easy to use  Meet Needs of Users, Deployable Designed for the majority of users to create, edit, share documents, spreadsheets, and presentations Embedded in Lotus Notes client or standalone Based on open technology standards – and Eclipse – Supports OpenDocument Format (ODF) – Supports Microsoft Office® files and other file formats – Output to Adobe® PDF files – Support for Microsoft Windows®, Linux® and MacOS® platforms Easily integrated into business solutions via robust API's. Over 4 million downloads Supports 28 languages and delivers strong accessibility support Support included for integrated Lotus Symphony, free web support and fee-based options for standalone Available at no charge..... 3
  4. 4. Mail Merge Allows users to merge fields from data source into a document, and then print the documents or send them by e-mail, i.e., send batches of letters that merges fields from data source Select Data Source Mail Merge tool menu Insert field Save/Print/Send merged docs
  5. 5. DataPilot Table support delivered in a very intuitive interface Sidebar W izard Spreadsheet updated in real-time Planned Contribution to community
  6. 6. Lotus Symphony is ready for deployment Virtually every organization has users appropriate for Lotus Symphony. IBM and Partners are helping organizations move: -Identifying user populations -Assessing documents IDC Whitepaper: IBM Lotus Symphony : A Step-by-Step Approach to Finding Open Suite Spots in Your Organization Casual – Task Users Power Macro Users Medium – Power Users Common uses of documents, ➔ Heavy Microsoft Excel users More robust needs for ➔ ➔ spreadsheets & presentations documents, spreadsheets & Mostly viewing and light editing ➔ Third-party application ➔ presentations integration such as Essbase Filling out templates (status ➔ Stronger interoperability ➔ reports, etc.) Heavy reliance on macros ➔ requirements as need to Use out of box with little to no ➔ collaborate with Office users Example: Finance department ➔ customization Example: Sales, marketing ➔ Example: Customer service, ➔ Not a target – in 2009 ➔ ➔ Assess and move and other supporting functions Start now! ➔ 6
  7. 7. IBM Lotus Symphony – Roadmap (2009-2010) Focus Areas: MS Office Interoperability -- MS Office 2007 Support, VB Support Code re-base to Open Office 3 Symphony 2.x Programmability 2H 2010 ODF 1.2 Support VB Macro cont'd Symphony 2.0 Solution Enablement Q1 2010 Linked Value OO 3.x code base ODF 1.2 VB Macro Symphony 1.3 MS Office 2007 Support cont'd Q2 2009 MS Office 2007 Support (Read) DataPilot Tables cont'd Enhanced LotusScript APIs Symphony 1.2.1 (MacOS) Jan 2009 Symphony 1.2 MacOS GA Nov 2008 Ubuntu GA DataPilot Tables introduced 7
  8. 8. Be yond Lotus Symphony – Linked value with the portfolio Office Program m able Exte ns ible Linked Value with Portfolio Lotus Notes ■ M e e t Ne e ds of Us e rs , De ployable Composite applications Control using LotusScript Send Documents as Attachments MailMerge Lotus Foundations Start! -- integrated install and entitled support ■ Lotus Quickr – Lotus Quickr connector and menu integration ■ Lotus Sametime Unyte – Publish ODF documents ■ Lotus Connections – Create Lotus Connections blogs ■ IBM WebSphere® Translation Plugin – Translate in real-time. ■ Lotus Quickr Connector for Lotus Symphony 8
  9. 9. Lotus Symphony: & Eclipse.... Beyond Office better together Programmable Extensible Link e d Value w ith Portfolio Provides clean, elegant UI M e e t Ne e ds of Us e rs , De ployable for end-users Liberates manipulation of document “pieces” from Lotus Symphony applications – API's: manipulate documents directly – Eclipse via Lotus Expeditor: Extend the editors Connect to situational Additional resources on Lotus Wiki applications and business – Share and contribute articles, demos for processes users and developers – 9
  10. 10. Market has been very receptive to Symphony Lotus Symphony receives recognition  Consistent theme: user interface is easy  quot;After one day of using Lotus Symphony some of my users asked if they could uninstall their MS Office softwarequot; Katia Sanfins, CIO of Schahin Engineering, Grupo Schahin. quot;Lotus Symphony is an exciting offering which can save our business real dollars, up to $600 per seat...I have been using it to load in a huge complex spreadsheet and everything works perfectly. “ Ganesh Radhakrishnan, IT Manager, Smartline Mortgage Services. quot;I have used the Symphony software and have found it to be as good as or better than Microsoft Word...I would recommend Symphony to anyone looking for a user- friendly software...quot; Kathy Rutledge, Calvary Baptist Academy. 10
  11. 11. Lotus Symphony Be Free. Work Smart. over 200,000 deployed in IBM over 4 million downloads (standalone version) and counting many companies, of all sizes, evaluating and/or deploying IBM Schahin Ambu A/S Dot River John Lewis Partnership Amadori Gauteng Gambling Board PAE Sinochem Corporation Suntel Anglican Diocese of Australia SmartLine Calvary Baptist Academy Hester Group and more.......... 11
  12. 12. “Beyond Office” changes collaborative document creation Technologies are converging that suggests that a new content creation and management paradigm will emerge Documents will be created as a collective effort in support of some business objective. Beyond Office Documents will flexibly incorporate Programmable various media types. Extensible Documents will become much more semantically rich and be able to Linked Value with Portfolio leverage social computing value. Documents will become more Meet Needs of Users, Deployable programmatically accessible and “mashable” – delivering more value from business applications 12
  13. 13. Collaborative editing today... 13
  14. 14. Stop the madness... 14
  15. 15. How did we get here: A View of the Content- Creation Marketplace Innovation Innovation Innovation Chasm Early Days The Web No New Choices ● ● ● “Land Grab” Open Source ● ● Lots of Choice New Models ● ● 15
  16. 16. Collaborative Document Creation Lifecycle
  17. 17. People Collaborate on Content in Different Ways Individually Reuse community content - Structure + As a team member with a specific role How do I find existing content ... and ... Responsible for a specific portion of a “document” How to I reuse it efficiently ... and ... Documents are disaggregated and then aggregated Is it easy to share content with people ...and... Is it easy to share content with applications ... and ... Responsibletoolssteps in a business process How do my for scale to team-based tools Documents represent aggregated business decisions Assembled using specific work flow 3/17/09 17
  18. 18. Beyond Office is a strategy that moves us from a document centric to a content centric model There are several compelling solution approaches we're working on in the labs Demonstrations √SlideRiver Make √Dandelion content √Mashups more √Tater Wiki valuable Apply Collaborate content to on business content context
  19. 19. “SlideRiver”: Team sharing of Presentations Make content more valuable Presentation Repository on the web, blended seamlessly with Symphony on the client Web 2.0 Tool to tag, find, and aggregate Slides 3/17/09 19
  20. 20. “SlideRiver” plugin for Lotus Symphony Files: Insert slides from file (file name) Slide River: Insert slides from Slide River (search terms) 3/17/09 20
  21. 21. Dandelion: Collaborative Content Creation Collaborate on content Create documents by aggregating versioned fragments Support individual or teamwork mode (scatter/gather) 21
  22. 22. Symphony/Mashups: Integrating applications and content Apply content to business context Use documents and document elements as mashup widgets Use a table as a data feed Tables from Symphony spreadsheet or Notes documents 3/17/09 22
  23. 23. Tater Wiki: Semantic tags provide context Apply content to Simplifies document structuring and reuse  business context Uses Darwin Information Typing Architecture (DITA)  OASIS Standard for Structured Document Elements Paragraph, table, .... (rich industry ontology) Document elements tagged •Tags associated with user role •Changes document rendering
  24. 24. What are “Beyond Office” Characteristics? Store and reuse document  Documents ==> Document Fragments Teams collaboratively create content  Track document pedigree, fine-grained versioning Social computing patterns applied to content  Tag, rate, find, share, and reuse document fragments Semantic tagging  Add semantic information to document: pedigree, role, workflow,... 24
  25. 25. So, what should you do today, tomorrow..... Look for extensible document ● platforms, not document editors Choose content creation platform Paper is increasingly less relevant ● Focus on display Separate content from rendering ● friendly content Make content open, XML content is searchable ● multi-vendor friendly ● Open so vendors can extend solutions Publish content in a document ● Share content repository – Quickr, Activities, even Sharepoint Inventory and manage One size does not have to fit all ● your user needs ● Look for office productivity solutions that interoperate and scale to meet needs 25
  26. 26. Consider leveraging Project Liberate NO-COST consulting engagements have helped customers around No the world to achieve significant cost savings in buying the same products from Microsoft, helping them to quot;free upquot; their IT budget Charge to invest in mission critical or value added projects. Help by sharing best practices that other customers are using ● when negotiating Microsoft Enterprise Agreements Renegotiate Understand what analysts are recommending when negotiating ● their contracts with Microsoft your Enterprise Assist customers by helping them to evaluate their current ● expenditures with their Microsoft Enterprise Agreement and give Agreement them an analysis of their alternatives based on current deployment plans and others. Learn or email: More
  27. 27. Conclusions Lotus Symphony and Notes 8 are our first installments in the ■ beyond office journey ■ Make an Open Document Format (ODF) ubiquitous ■ Liberate IT budgets of our customers ■ Advance IBM's opportunity in new, dynamic models for document creation and manipulation Begin to consider how collaborative document creation might  look 5 years from now Savings and innovation realized by looking at unique needs of user populations Look for increasing use of the web and informal collaboration Documents becoming change from static, self-contained “files” to containers of live content fragments Innovation will happen between the tools 27
  28. 28. Legal disclaimer © IBM Corporation 2008. All Rights Reserved.  The information contained in this publication is provided for informational purposes only. While efforts were made to verify the completeness and accuracy of the information contained in this publication, it is provided AS IS without warranty of any kind, express or implied. In addition, this information is based on IBM’s current product plans and strategy, which are subject to change by IBM without notice. IBM shall not be responsible for any damages arising out of the use of, or otherwise related to, this publication or any other materials. Nothing contained in this publication is intended to, nor shall have the effect of, creating any warranties or representations from IBM or its suppliers or licensors, or altering the terms and conditions of the applicable license agreement governing the use of IBM software. References in this presentation to IBM products, programs, or services do not imply that they will be available in all countries in which IBM operates. Product release dates and/or capabilities referenced in this presentation may change at any time at IBM’s sole discretion based on market opportunities or other factors, and are not intended to be a commitment to future product or feature availability in any way. Nothing contained in these materials is intended to, nor shall have the effect of, stating or implying that any activities undertaken by you will result in any specific sales, revenue growth or other results. Performance is based on measurements and projections using standard IBM benchmarks in a controlled environment. The actual throughput or performance that any user will experience will vary depending upon many factors, including considerations such as the amount of multiprogramming in the user's job stream, the I/O configuration, the storage configuration, and the workload processed. Therefore, no assurance can be given that an individual user will achieve results similar to those stated here. All customer examples described are presented as illustrations of how those customers have used IBM products and the results they may have achieved. Actual environmental costs and performance characteristics may vary by customer. IBM, the IBM logo, Lotus, Lotus Notes, Notes, Domino, Quickr, Sametime, WebSphere, UC2, PartnerWorld and Lotusphere are trademarks of International Business Machines Corporation in the United States, other countries, or both. Unyte is a trademark of WebDialogs, Inc., in the United States, other countries, or both. Adobe, the Adobe logo, PostScript, and the PostScript logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States, and/or other countries. Java and all Java-based trademarks are trademarks of Sun Microsystems, Inc. in the United States, other countries, or both. Microsoft and Windows are trademarks of Microsoft Corporation in the United States, other countries, or both. Linux is a registered trademark of Linus Torvalds in the United States, other countries, or both. Other company, product, or service names may be trademarks or service marks of others. All references toRenovationsrefer to a fictitious company and are used for illustration purposes only.