JISC Grant Funding 01/12“The aim of this work is to contribute to a newvision for library systems and provide concrete, practical examples of work that might helpcontribute to the creation and implementation of that vision.” Appendix D2: Library Systems (Information and Library Infrastructure) – Pathfinder projects
JISC Grant Funding 01/12“JISC invites projects to undertake work under one of the following broad themes: Shared library systems Emerging tools and technologies Emerging library systems opportunities” Appendix D2: Library Systems (Information and Library Infrastructure) – Pathfinder projects
JISC Grant Funding 01/12“Projects should see themselves as a stepping stone toward a different future for library systems. While the project may be time limited and contained, the opportunities and potentialvision for a future library system should not.” Appendix D2: Library Systems (Information and Library Infrastructure) – Pathfinder projects
The Benefits of SharingThis proposed project seeks to contribute towards anew vision for library systems by investigating thefollowing question:“How would a shared library management system improve services in Scotland?”This will be achieved by a project team backed bythe Scottish Confederation of University andResearch Libraries (SCURL), and led by theUniversity of Edinburgh Library.
The Benefits of SharingThere are several aspects to this question that will be investigated:Services – how do different groups of users benefit from shared content andsystems, and are there any complications introduced from such sharing?Systems – how far can a shared system sensibly reach, do suitable solutionsexist that can be shared and that scale appropriately, and to what extent is alocal view of a shared system required or possible?Content – how common are the current content holdings, licences andcataloguing practises across the libraries in Scotland that would help orhinder deeper sharing?
WP1: Looking ahead• Perform a brief review of recently published analysis in this area, both in the UK and internationally.• Gather together practitioners from across SCURL members and experts nominated by the JISC Programme Manager to take part in a facilitated session to start thinking about the potentials of a shared LMS for Scotland. The facilitator will ensure that the participants think across a broad spectrum of timescales, from practical steps that can be taken now, to forward thinking envisioning of possible systems in the future.• Invite library systems vendors (including open source) to present their ideas for the future of shared systems. It may be possible to co-ordinate this event with some other vendor presentation events that are being organised in Edinburgh by other organisations.
WP2: Services for usersBased on the future visions developed in work packageone, this work package will present those visions to avariety of users across SCURL institutions.The visions and perceived benefits will be explored withusers through a variety of methods, including the use offacilitated focus groups and surveys, giving participantsthe opportunity to provide feedback and to contributetheir own vision of an ideal LMS system.The output of this work package will allow us to comparethe users perceived benefits of a shared LMS with thosebenefits gained at an institutional and systemsmanagement level.
WP3: The systemsAn overview of LMS products will be compiled witha focus on the offering on consortial services.This will be coupled with an investigation into thepossibilities and issues related to the sharing andprivacy of user information, local versus cloudhosting, general local content and data, and locallycustomised presentation.The final strand will look at possibilities beyond thebasic LMS for including other related systems suchas OpenURL resolvers and e-resource managementssystems.
WP4: The contentA shared LMS will need to be based on access toaccurate descriptions of library content, in print andelectronic forms. This work package will seek tobuild on work being done for SHEDL and the JISCKB+ project on common e-holdings of Scottish HEIs.An analysis, by survey, will be carried out toquantify the number of electronic records availablefor local, print, holdings and their format.A shared LMS need not necessarily mean a sharedor union catalogue; attitudes to this will also besurveyed.
WP5: Evaluation and disseminationEvaluation and dissemination activities will takeplace in two areas.Firstly activities will take place within and across allSCURL members, to ensure that thoroughevaluation and dissemination of the findings arediscussed at the regional level.Secondly further activities will be planned in liaisonwith the pathfinder synthesis project, to ensurethat the reports are widely available andcomplimentary to the other projects’ outputs.
WP6: Project managementEnsure that the project is managed suitably to ensurethat the project is completed on time, on budget, andin accordance with relevant requirements.The Project Manager will be the main point of liaisonwith the JISC Programme team and the synthesisproject.
Project staffEach work package will be led by a different member ofthe project team. The core team will be made up of stafffrom the University of Edinburgh, and the University ofStirling, both of whom are members of SCURL.A project board will oversee the project. The projectboard will be made up of members of SCURL,representatives nominated by the JISC, project staff, andother relevant staff. It will be chaired by a SCURL officer.The project board will meet bi-monthly with additionalwritten reports made to the SCURL business committee.
Photo credits• “Tape drive”: http://www.flickr.com/photos/pyntofmyld/44 88018774• “Sharing”: http://www.flickr.com/photos/micahtaylor/60 36026737• “Sorry”: http://www.flickr.com/photos/justanotherhu man/6370336331 This work is licensed under a Creative Commons Attribution-ShareAlike 2.5 UK: Scotland License.