Ticket Reservation</li></ul>O.C. Meeting 19th March 2011<br />
overview<br />O.C. Meeting 19th March 2011<br />
MAIN OBJECTIVES<br />What is our ambition in this concert? <br /><ul><li>Lets say we move to 10 years from now, 2020.
The tenth anniversary of our concert.</li></ul>A standard size symphony orchestra is <br />Modern Orchestra<br />Strings: <br />16 violin I, 14 violin II, 12 violas, 10 cellos, 8 double basses, harp<br />Woodwinds:<br />Piccolo, 2 flutes, 2 oboes, English horn, 2 clarinets, bass clarinet, 2 bassoons, contrabassoon<br />Brass:<br />4 horns in F, 3 trumpets, 3 trombones, euphonium, tuba<br />Percussion:<br />Timpani, snare drum, tenor drum, bass drum, cymbals, glockenspiel, etc.<br />O.C. Meeting 19th March 2011<br />
Our Concert Scope<br />Why do we need to discuss this?<br />Because we are not doing this concert aimlessly. <br />What are we trying to achieve this year?<br />Increase music interest and skills<br />Strengthen bond between members<br />To become well known to the community <br />To raise funds<br />How do we deal with the money collected?<br /><ul><li>Buy woodwind and brass instruments right after the concert
Obtain loan from instructor if necessary</li></ul>Why?<br /><ul><li>Basically we don’t have any more choice of music for strings next year.
We need to start on woodwinds and brass to achieve the vision mentioned earlier</li></ul>We don’t have any seniors and we only have 1 instructor. How? <br /><ul><li>Convert seniors (form 3 and form 4) to woodwinds and brass
Arrange orchestra seating. (Form 2 and above are compulsory to attend concert and further events<discussion>)
Must be done before 8.30am. (No exact time on how early you need to arrive, just get the job done before 8.30)</li></ul>How about others?<br /><ul><li>Arrive, get your instruments and stands from the room
All players must be ready and on the seat before 8.30am (including tuning)
Practice starts right on 8.30am</li></ul>Why?<br /><ul><li>Every member has the responsibility to arrange the practice venue
No more latecomers and lazy fellows who leave early
Easy to mark attendance</li></ul>Note: Room masters are required to come at before 8.00am every practice. <br />Aiya, our members won’t come so early to do these things and will leave early lar. The principal do all lar. =<br />Its principal’s responsibility and authorization to lead on his own section. Teamwork is important.<br />If the practice couldn’t start on 8.30am, it’s the principal’s fault for failing his task.<br />O.C. Meeting 19th March 2011<br />
Summary of Practice Schedule<br />Note: <br /><ul><li>Form 1 and newcomers are required to arrange their own class every week.
Seniors who are assigned to teach form 1 will be from 8.30am – 12.00pm.
Beginners are expected to join form 2 players (group B) by Mid-Year Camp.
8.30am – 10.15am : Practice on easy orchestra piece (beginners only)
10.30am – 12.00pm: Join with form 2 (afternoon session orchestra)</li></ul>Note: Will start on 2nd April if everyone agrees. <br />Need to plan for schedules and inform on 26th March.<br />O.C. Meeting 19th March 2011<br />
Assigned seniors to form 1 are required to stay with them till 12.00pm, get info from others regarding stage.</li></ul>Do you want to extend practice time on Saturday for pre-rehearsal? <br />(2nd April, 9th April and 16th April)<br /><ul><li>8.30am until 5.00pm
12.30pm until 1.00pm: Recess</li></ul>Why?<br /><ul><li>Hall is our main weakness
We haven’t practice entering and exiting on stage before</li></ul>Note: Pre-rehearsal is not something to mess about, time is precious and we want to squeeze out every bit we can.<br />
Full Rehearsal (full uniform, projector imaging, LED lighting and complete microphone setup) <cost money><br /><ul><li>19th April (public holiday, keputeraan sultan)
Check uniform of our members (some fellows will wear oversized shirt and jeans)</li></ul>Note: If Top Vision could not make it on 19th April, 21st April (Thursday) will be the day. <br />2.00pm -6.00pm : Full rehearsal (get permission)<br />Rehearsal (Without Microphone setup, will try to get lighting and projector imaging)<br /><ul><li>22nd April (Good Friday) : 8.30am – 5.00pm
29th April (Friday) : 2.00pm – 7.00pm (you can extend if you want)
30th April (Concert Day) : 8.00am – 4.00pm (go home and change, get ready) <discuss>
Concert : 6.00pm – 11.00pm (get ready, cool yourself)</li></li></ul><li>Concert program schedule<br />Group D<br />Opening theme (Pending)<br />Zooster’s Breakout<br />Group A<br />I Will Follow Him<br />Violas Front And Centre<br />You Raise Me Up<br />Moon River<br />Group B<br />Somewhere In My Memory<br />Love Potion No.9<br />ObladiOblada<br />Rainbow Connection<br />Interval (discuss)<br />Group C (tell me which one is cancelled)<br />Humouresque<br />Divertimento In D Major – Presto (3rd Movement)<br />Canon In D<br />Air On G String<br />Castle In The Sky<br />Viva La Vida<br />Lady Gaga Medley<br />Group D<br />Selections From Pocahontas<br />Music From The Pirates Of The Caribbean – closing theme<br />Encore (Pending)<br />
<ul><li>Need more details regarding time distribution of each piece
Need more ideas on how to present the music. Presenting one by one is dull. <discuss></li></ul>How is the MC?<br /><ul><li>A pair of boy and a girl MC will be good for the opening ceremony, interval and closing (English and Chinese)
Conductors please ready your presentation for each piece
Start testing on pre-rehearsals onwards (please inform mc verbally)</li></li></ul><li>Concert uniform<br /><ul><li>White long sleeve shirt
Black leather shoes </li></ul>Any other cloth you want to wear? Tie?<br /> Note: <br />Rehearsal for full uniform will be on 19th April<br />
Concert O.CGraphics<br />Arrangement of Info in Booklet (horizontal or vertical) <discuss><br />Cover (Include sponsors logo, facebook, twitter, etc)<br />Organizing Committee List<br />Intro about our orchestra (history, objective, need more high quality photos of orchestra, capture it on 26th)<br />Intro about Mr Lim<br />Player List (full orchestra only)<br />Concert Schedule (brief pieces info (conductor, arranger, performed by which group) and interval)<br />Thorough explanation and info of each piece (composer, arranger, history, pace of music)<br />Donor list and sponsors<br />Back page: advertisement slot<br />Need ideas from MPO booklet<br />
Invited Guests List (discuss)<br />Principal, Mr. Lee<br />Deputy principal, Mr. Pong<br />Senior assistant, MrKoit<br />Senior assistant, MrKok<br />Miss Wong<br />Teacher advisors?<br />MrPhang<br />Mr Wong Chin Choy<br />MrLoh (if can)<br />Father Michael Cheah (If can)<br />Newspaper Press (star, sinchew, etc.)<br />Free Tickets <br />Donors<br />Sponsors<br /><ul><li>Invitation card for the guests in the list (nice looking card, a letter and a VIP ticket)
Prepare newsletter for the list above including guests, donors and sponsors after the concert (a report on how success we are, an invitation to the annual dinner)</li></li></ul><li>Backdrop<br />Projector Imaging Sample<br />
Light tracker (not sure the real name) on MCs when </li></ul>introducing guests up to the stage.<br /><ul><li>Light tracker on guests when cutting ribbon, gong, </li></ul>and giving of souvenir.<br />Beginning of Concert (8.20pm)<br /><ul><li>(D) on stage after the opening ceremony is completed
(S) on stage once the MC welcome and the players coming out from stage
Light tracker on conductor who come out from the side when the players are seated </li></ul>During the Concert (After the conductor comes out)<br /><ul><li>(D)on stage after conductor finish his speech
Projector imaging for the opening theme starts
(S) on stage after the screen is completed and the music starts
For committees, learn how to deal with people who ask questions in fb</li></li></ul><li>Fundraising target from sponsorship and donation<br />Minimum Target from Sponsors: RM 20k<br />Target from Donors: ?<br /><ul><li>Left 1 week ++ to find sponsors and donors.
Have to submit booklet info to be printed out.</li></ul>Solutions?<br />Work now?<br />Potential sponsor list? Potential donors?<br />Why we doing this hard?<br /><ul><li>The more money we can raise from this concert, the more instruments we can buy to prepare for next year’s concert.
To raise the spirit of members</li></li></ul><li>Ticketing<br />Master List <br /><ul><li>To record all members who have taken the tickets (includes everyone, tickets that are not given out are kept by teacher advisors until it is needed)
To collect the exact amount of money based on how many tickets taken</li></ul>Target for Ticket Selling Schedule<br /><ul><li>Must sell all and will be collected on 2nd of April <discuss>
Start selling hard the tickets now. Inform all members
Target by mid of April: 80-100% sold out</li></ul>Ticket Reservation and Seats for Invited Guests<br /><ul><li>Update it on Facebook page once you received reservation call
Use either way to pass tickets: 1)Ask him to come to school to pay and get tickets
2)Pay by banking in and get tickets on the concert day</li></li></ul><li>Financial management<br /><ul><li>All cost regarding concert must be submitted to teacher advisors with receipts
Please update it in our facebook page to let others know whats going on
Please save cost and get the best quality</li></ul>Estimated profit in concert: RM 25k above<br />
Planning in 2011<br /><ul><li>Co-curriculum Day- Mid-Year Camp- National Secondary School String Ensemble Competition 2011- Election- Annual Dinner (AGM)
Launching New Policy- Sports Day- End of Year Concert</li></li></ul><li>conclusions<br />1. New practice schedule and rehearsal dates announced<br /><ul><li>Concert program schedule
Concert Uniform</li></ul>2. Info in booklet (submit by 4th week of March)<br /><ul><li>Invited guests list
Newsletter</li></ul>3. Backdrop (who in charge)<br /><ul><li>Lighting management in backdrop</li></ul>4. Audience seating plan<br /><ul><li>Entering and exiting on stage
Photography Documentation 5. Usher Management- Categories of Ushering Work- Meeting with Voluntary Societies6. Marketing- Posters Distribution - Promoting through other School- Advertising on Newspaper- Exclusive STSO group for members on Facebook- Fundraising Target from Sponsorship and Donation7. Ticketing- Master List- Target for Ticket Selling Schedule- Ticket Reservation8. Plans and Projects in 2011</li></ul>NOTE: NEXT MEETING ON 26th MARCH 2011. (NEXT WEEK)<br />