Board Update<br />Steve Lovelace<br />September 22, 2011<br />
So, what have we been doing the first/last 90 days?<br />
SCCA is Relocating<br />Negotiated Lease within $50 of existing lease<br />New Address:<br />2711 Middleburg Drive, Suite ...
Finance System Overhaul<br />Electronic Bill Pay Fully Integrated (Improved turnaround times & tracking)<br />Electronic -...
Cancer Plan <br />Available via web (October 2011)<br />Working with Kathleen Cartmell on define ongoing  evaluation proce...
Fill In the Gaps (Project Submittal Process)
Database Tool for Tracking and Monitoring </li></li></ul><li>New Website Launch<br />October 2011 <br />
Launched Formal Volunteer Program<br /><ul><li>Linked to major volunteer networks
Five formal positions launched:
Network Communications
Special Events Coordinator
Volunteer Program Manager
Grant Writer
Administrative Assistant
Formal Application and Interview Process (Background Checks)
Ability to track activity (Views/Referrals)
Volunteer have ability to track hours, miles, etc.
Targeted Listings by Zip code</li></ul>Success <br /><ul><li>New Volunteer added in Greenville ( Special Events Coordinator)
Finalizing Candidates for Network Communications
Interviewed Two Volunteer Manager Applicants</li></li></ul><li>Dashboard Reporting<br />
Launch New Membership Database<br />Cleaned Up and Transferred Database<br /><ul><li>Capturing Updated Information</li></u...
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Board presentation 9 22-11

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Board presentation 9 22-11

  1. 1. Board Update<br />Steve Lovelace<br />September 22, 2011<br />
  2. 2. So, what have we been doing the first/last 90 days?<br />
  3. 3. SCCA is Relocating<br />Negotiated Lease within $50 of existing lease<br />New Address:<br />2711 Middleburg Drive, Suite 313A<br />Columbia, SC 29204<br />Move- Early to Mid October<br />Open House Event TBD<br />
  4. 4. Finance System Overhaul<br />Electronic Bill Pay Fully Integrated (Improved turnaround times & tracking)<br />Electronic - Invoice Processing<br />Electronic Approval Process<br />DHEC Checks Deposited Electronically<br />Implemented Robust Tracking System (generate reports/monitor all activities)<br />Replacing “petty cash” with corporate card for incidental purchases<br />Evaluating State Sales Tax Exemption<br />Tracking In-Kind Donations<br />
  5. 5. Cancer Plan <br />Available via web (October 2011)<br />Working with Kathleen Cartmell on define ongoing evaluation process and routine data collection<br />> Patient and Survivor Support Survey (Data collection via ACOS)<br />Cancer Plan Ownership/Buy-in <br /><ul><li>Visit all ACOS Hospitals (17), Request Meeting with Cancer Committee Leadership, Presentation/Overview of Plan, Show impact of plan on funding and grants, seek reporting of activities to include in plan, publish activities and new additions often.
  6. 6. Fill In the Gaps (Project Submittal Process)
  7. 7. Database Tool for Tracking and Monitoring </li></li></ul><li>New Website Launch<br />October 2011 <br />
  8. 8. Launched Formal Volunteer Program<br /><ul><li>Linked to major volunteer networks
  9. 9. Five formal positions launched:
  10. 10. Network Communications
  11. 11. Special Events Coordinator
  12. 12. Volunteer Program Manager
  13. 13. Grant Writer
  14. 14. Administrative Assistant
  15. 15. Formal Application and Interview Process (Background Checks)
  16. 16. Ability to track activity (Views/Referrals)
  17. 17. Volunteer have ability to track hours, miles, etc.
  18. 18. Targeted Listings by Zip code</li></ul>Success <br /><ul><li>New Volunteer added in Greenville ( Special Events Coordinator)
  19. 19. Finalizing Candidates for Network Communications
  20. 20. Interviewed Two Volunteer Manager Applicants</li></li></ul><li>Dashboard Reporting<br />
  21. 21. Launch New Membership Database<br />Cleaned Up and Transferred Database<br /><ul><li>Capturing Updated Information</li></ul>Membership Management<br />•Online membership applications<br /> •Member directory<br /> •Automated membership renewals<br />Website Software<br />•Easy website builder<br /> •Online communities<br /> •Secure access for editing<br />Event Registration<br />•Event management<br /> •Online payments<br />Online Fundraising <br />•Online donation management<br /> •Donation gauge for your website<br />
  22. 22. Dashboard Reporting<br />Total Members 1448 <br />New in last week 8<br />
  23. 23. Google for Nonprofits program<br />Application was approved<br />Free Benefits Include:<br />Free Ad Words advertising to promote your website on Google through keyword targeting. <br />YouTube for Nonprofits-Premium branding capabilities on YouTube channels, increased uploading capacity, the ability to select custom thumbnail images, and Call-to-action overlay on your videos. <br />Free licensing for Google Earth Pro, Google Sketch Up Pro and Maps API Premier. <br />Free version of Google Apps for Nonprofits (Email, Calendar, Document Share, Tasking)<br />Google Checkout (similar to PayPal) <br />Nonprofits newsletter with promoting best practices<br />Access to Nonprofits online resources center and IT support<br />Access to online training material targeted towards nonprofits<br />
  24. 24. Application Approved - Non Profit Program (10,000 per month)<br />Member Segmentation- Communication and Engagement<br />“ditch the scattergun approach to communication”<br /><ul><li>Allows for building stronger relationships with more relevant messages
  25. 25. Ability to split list and test different subject lines, layouts or content
  26. 26. Track geographic location, engagement activity and more
  27. 27. Resend messages to subscribers who did not open or click original messaging
  28. 28. Custom opt-in forms that allow collection of names, emails and more
  29. 29. Identify people visiting website, Facebook page or blogs.
  30. 30. Measure effectiveness of all communication channels</li></li></ul><li>Recent Legislative Activity<br />Working with Ted to increase SCCA visibility<br />Working with Nancy of Legislative Priorities<br />Oral Chemotherapy Initiative <br />Palmetto Health (Legislative Day) Via Debbie Seal<br />
  31. 31. Annual Meeting<br />October 14th<br />Contracted with Columbia Convention Center<br />Agenda <br />Limited Resources (no planning groups or committees)<br />
  32. 32. Legal Issues Being Addressed<br />Posting of OSHA (Occupational Safety and Health) and the Labor Law Abstract (Payment of Wages, Child Labor, Right-to-Work).<br />Formal Job Descriptions <br />ADA Compliance (new location)<br />Employee Handbook<br />Formal Volunteer Interview Process <br />Record Management (Electronic)<br />Document Control<br />
  33. 33. Other Activities<br />Joined the National Association of Chronic Disease Directors<br />Ratings with - Charity Navigator and Guide Star <br />Attended the Comprehensive Cancer Coalitions Workshop in Chicago (Peggy Baxter)<br />Proactively identifying partners that will drive brand by association<br />Increasing SCCA Visibility (Getting out into the network-being visible) <br />On-boarded a new Grad Student (Katharine)<br />
  34. 34. Workgroups<br />Highly Effective/Engaged <br /><ul><li>Colorectal
  35. 35. Prostate </li></ul>Re-engaging/Evaluating <br /><ul><li>Breast and Cervical (Heather Brandt)
  36. 36. Patient Care/Survivorship (Peggy Hegedus)
  37. 37. Genetics (Ellen Kolander from Roper)</li></li></ul><li>Membership Engagement<br />Develop Communication & Engagement Plan<br />Targeted/Segmented Approach<br />Define “Engaged Member”<br />Define Member (Individual)<br />Define Partner (Organization or Group)<br />Define Association Dues (Focus on organizations 1st)<br />
  38. 38. Road Blocks<br />Limited Staffing Resources<br />Limited SCCA visibility <br />Recent IT issues<br />Ability to prioritize/focus<br />Infrastructure overhaul (office, IT, staff, policy-procedures, billing, contracts, partnerships)<br />
  39. 39. Greatest Area of Need<br />Clarify roles of committees, recruit participants and define expectations<br />Establish clear and achievable goals and objectives<br />Define reporting metrics and reporting timelines<br />Ensure activities align with cancer plan <br />Ensure alignment with DCD/DHEC<br />Prepare for new board (Training, Policies, Procedures)<br />Define meeting & event dates (minimum 18 months out)<br />Keep in mind, we don’t know what we don’t know…<br />

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