Irc Training Slides


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Irc Training Slides

  1. 1. iRecruitment Training Faculty/Staff Steve Boese Sr ERP Analyst 475-6492 [email_address] [email_address]
  2. 2. Agenda <ul><li>Topics: </li></ul><ul><li>Creating a requisition (vacancy) </li></ul><ul><li>Electronic Approvals </li></ul><ul><li>Search Committee Access </li></ul><ul><li>Monitoring and searching for your vacancy </li></ul><ul><li>Handling applications </li></ul><ul><li>Compliance related processes </li></ul><ul><li>Questions </li></ul>
  3. 3. Hiring Department processes <ul><li>Create vacancies online at </li></ul><ul><li>Route items for approval and electronically request more information from other users if needed </li></ul><ul><li>Copy vacancies which were previously created </li></ul><ul><li>Retrieve resumes directly from iRecruitment </li></ul><ul><li>Review resumes and applicant information on-line </li></ul><ul><li>Know which applicants are internal </li></ul><ul><li>Update all applicants with affirmative action disposition codes in iRecruitment </li></ul><ul><li>View information related to the source of where the applicant heard about a position </li></ul>
  4. 4. Human Resources – Pre-hire: <ul><li>Will screen candidates at the request of the user department </li></ul><ul><li>Will complete a verification of staff education credentials and employment references (when applicable) </li></ul><ul><li>Will conduct criminal background check if required for the position. </li></ul><ul><li>Will assist with interviews and search committee processes </li></ul><ul><li>Will actively find ways to recruit a well qualified, diverse workforce pool. </li></ul>
  5. 5. Search Committees <ul><li>Members can be given online access to view applicant data related to the search </li></ul><ul><li>The head of the search committee will select which individuals will need access to the applicant information and enter them on the vacancy </li></ul><ul><li>All or select individuals can be given access to update applicant ratings and dispositions </li></ul><ul><li>Resumes and other electronic documents will be at the fingertips of each search committee member by logging in to Oracle iRecruitment and drilling down into applicant information </li></ul>
  6. 6. Baseline Approval of Vacancy Supervisor HRSM for Vacancy Organization Position Control Approval Budget Office Approval Supervisor Faculty Recruitment manager Approval HRSM for Vacancy Organization Position Control Approval Budget Office Approval Staff Vacancy Faculty Vacancy Grant Funded Vacancy — will also require approval from the Office of Sponsored Programs Ad hoc approvers can be added so that people who are not in the standard approval chain can be put in as an approver. INCREMENTAL positions will continue on paper requisitions for the time being. They will still require the approval of the President. Staff Recruiting manager Approval Provost
  7. 7. Next steps-Approval details <ul><li>Once the vacancy is sent for approval, it can not be accessed again until all approvers have approved it. </li></ul><ul><li>Details for the vacancy are available in the email notification that each approver will receive and when they log in to do their approval. </li></ul><ul><li>Once the vacancy is approved by all members of the approval chain, it will be posted and available for searching by internal and external job seekers </li></ul><ul><li>If someone in the approval chain rejects it, it will need to be re-created by the initial requestor. </li></ul>
  8. 8. Workflow Notification Options <ul><li>  </li></ul><ul><li>Approve --sends item to the next person in the chain to approve the vacancy.  Once all approvers have approved, the vacancy will post. </li></ul><ul><li>  </li></ul><ul><li>Return for Correction- -You can ask the initial submitter of the vacancy to make a correction to it and resubmit it for approval.  Whoever asked for the correction will receive an email notification and the person who needs to make the correction will also receive a notification.  Once the change is made, it will go back through the approval chain again. </li></ul><ul><li>  </li></ul><ul><li>Reject --Once an item is rejected, it is purged from the database. </li></ul><ul><li>  </li></ul><ul><li>Request Information- -A person who receives a notification can ask for more information, but simultaneously, still approve the requisition if they want to even if the person they requested information from never responds. </li></ul><ul><li>  </li></ul><ul><li>Re-assign- -You can delegate your authority to approve to another person for this vacancy only. </li></ul>
  9. 9. Dispositions- COMPLIANCE ISSUE <ul><li>It is imperative that all applicants be given a final disposition prior to HR processing the new hire EAF. </li></ul><ul><li>Without this information, RIT is unable to complete the affirmative action report to the Federal Government. </li></ul><ul><li>THIS REPORT IS A REGULATORY REQUIREMENT OF THE EEO. </li></ul>
  10. 10. iRecruitment – Support Issues <ul><li>Send all questions and issues to [email_address] , from both applicants and internal staff </li></ul>
  11. 11. Where to Get More Information Additional information is available on the HR website at the following links: You can also send an email to [email_address]