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Approaching Authority A Preliminary Implementation of Encoded Archival Context (EAC-CPF) at East Carolina University by Ma...
<ul><ul><li>An introduction to EAC-CPF </li></ul></ul><ul><ul><li>Why use it </li></ul></ul><ul><ul><li>Our current workfl...
What is EAC-CPF? <ul><ul><li>E ncoded  A rchival  C ontext -  C orporate Bodies,  P ersons, and  F amilies </li></ul></ul>...
 
Why use EAC-CPF? <ul><ul><li>Context is essential to the understanding and use of archival materials </li></ul></ul><ul><u...
Metadata at Joyner Library <ul><ul><li>Old process: Finding aids contained in-house subject headings </li></ul></ul><ul><u...
 
 
 
 
 
 
 
Our steps for creating EAC <ul><ul><li>Created a master EAD XML file </li></ul></ul><ul><ul><li>Created an XSL stylesheet ...
 
 
Cluster and Edit <ul><ul><li>Fingerprint [key collision] </li></ul></ul><ul><ul><li>N-grams [key collision] </li></ul></ul...
 
 
Add columns <ul><ul><li>Add columns by fetching URLs </li></ul></ul><ul><ul><ul><li>Virtual International Authority File <...
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Questions? A Preliminary Implementation of Encoded Archival Context (EAC-CPF) at East Carolina University by Mark Custer a...
Approaching Authority: A Preliminary Implementation of Encoded Archival Context (EAC-CPF) at East Carolina University
Approaching Authority: A Preliminary Implementation of Encoded Archival Context (EAC-CPF) at East Carolina University
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Approaching Authority: A Preliminary Implementation of Encoded Archival Context (EAC-CPF) at East Carolina University

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This presentation discusses the background of the Encoded Archival Context standard (EAC-CPF) and its potential to enhance collaboration amongst archival institutions. The speakers focus on an early implementation of EAC-CPF at East Carolina University, but they also discuss other local efforts such as the groundbreaking NC-BHIO project.

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Approaching Authority: A Preliminary Implementation of Encoded Archival Context (EAC-CPF) at East Carolina University

  1. 1. Approaching Authority A Preliminary Implementation of Encoded Archival Context (EAC-CPF) at East Carolina University by Mark Custer and Jennifer Joyner 2011-03-31 Society of North Carolina Archivists South Carolina Archival Association 2011 Joint Meeting
  2. 2. <ul><ul><li>An introduction to EAC-CPF </li></ul></ul><ul><ul><li>Why use it </li></ul></ul><ul><ul><li>Our current workflows </li></ul></ul><ul><ul><li>Creating EAC records at ECU </li></ul></ul><ul><ul><li>Conclusion </li></ul></ul>Outline of our talk
  3. 3. What is EAC-CPF? <ul><ul><li>E ncoded A rchival C ontext - C orporate Bodies, P ersons, and F amilies </li></ul></ul><ul><ul><li>XML-based encoding standard for creators of archival records/collections </li></ul></ul><ul><ul><li>Used in conjunction with EAD </li></ul></ul><ul><ul><li>Authority record for creators </li></ul></ul><ul><ul><li>Links collections concerning the same creator and provides context of the archival materials </li></ul></ul><ul><ul><li>Separate from finding aids </li></ul></ul>
  4. 5. Why use EAC-CPF? <ul><ul><li>Context is essential to the understanding and use of archival materials </li></ul></ul><ul><ul><li>Establishes preferred name headings for individuals, families, and corporate bodies </li></ul></ul><ul><ul><li>Helps identify dispersed materials with the same creator </li></ul></ul><ul><ul><li>Saves time and money </li></ul></ul><ul><ul><li>Contributes to the establishment of creator descriptions that trace the complex relationships between creators, their activities, and their records </li></ul></ul>
  5. 6. Metadata at Joyner Library <ul><ul><li>Old process: Finding aids contained in-house subject headings </li></ul></ul><ul><ul><li>New process: Finding aids assigned new Library of Congress Subject Headings </li></ul></ul><ul><ul><li>Authority work with creator names </li></ul></ul><ul><ul><ul><li>Library of Congress Name Authority File </li></ul></ul></ul><ul><ul><ul><li>Library catalog </li></ul></ul></ul><ul><ul><ul><li>Name created according to AACR2 </li></ul></ul></ul><ul><ul><li>Currently: </li></ul></ul><ul><ul><ul><li>493 have been upgraded (out of 1864 ) </li></ul></ul></ul><ul><ul><li>Workflow issues </li></ul></ul><ul><ul><ul><li>Un-cataloged collections </li></ul></ul></ul><ul><ul><ul><li>All collections would need to receive some cataloging treatment before creating an EAC record for the creator </li></ul></ul></ul>
  6. 14. Our steps for creating EAC <ul><ul><li>Created a master EAD XML file </li></ul></ul><ul><ul><li>Created an XSL stylesheet that would examine all of our EAD files </li></ul></ul><ul><ul><li>Imported this single file into Google Refine </li></ul></ul><ul><ul><li>Used this data to create separate EAC files </li></ul></ul><ul><ul><li>Translated these EAC files for web display </li></ul></ul>
  7. 17. Cluster and Edit <ul><ul><li>Fingerprint [key collision] </li></ul></ul><ul><ul><li>N-grams [key collision] </li></ul></ul><ul><ul><li>Double Metaphone [key collision] </li></ul></ul><ul><ul><li>Levenshtein [nearest neighbor] </li></ul></ul><ul><ul><li>PPM [nearest neighbor] </li></ul></ul>
  8. 20. Add columns <ul><ul><li>Add columns by fetching URLs </li></ul></ul><ul><ul><ul><li>Virtual International Authority File </li></ul></ul></ul><ul><ul><ul><li>WorldCat Identities </li></ul></ul></ul>
  9. 39. Questions? A Preliminary Implementation of Encoded Archival Context (EAC-CPF) at East Carolina University by Mark Custer and Jennifer Joyner 2011-03-31 Society of North Carolina Archivists South Carolina Archival Association 2011 Joint Meeting

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