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Webinar: Take Advantage of All of Office 365 with OneWindow

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Webinar: Take Advantage of All of Office 365 with OneWindow

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Over the last few months adoption of Office 365 has moved from e-mail to Teams (there are currently 115 million active users!) but there’s so much more available to you. Working with our clients we’ve identified several ways to connect all of the different pieces of Office 365 and have created some technology to make it easier.

In this session we dive into how you can make a good first impression when onboarding remote staff, keep productivity up, and take advantage of features you already own.

We cover features like:

- Reminders – Used for User Onboarding and infrequent corporate wide actions that need to be taken and tracked. Integrates SharePoint or Microsoft Teams and planner (see Onboarding blog).
- My Radar – A single location to see associated content for one or many projects in one place, from Outlook, SharePoint, Teams, Planner, To Do and DevOps.
- My News – Central communication, personalized for your team members, in the time of remote work.

Over the last few months adoption of Office 365 has moved from e-mail to Teams (there are currently 115 million active users!) but there’s so much more available to you. Working with our clients we’ve identified several ways to connect all of the different pieces of Office 365 and have created some technology to make it easier.

In this session we dive into how you can make a good first impression when onboarding remote staff, keep productivity up, and take advantage of features you already own.

We cover features like:

- Reminders – Used for User Onboarding and infrequent corporate wide actions that need to be taken and tracked. Integrates SharePoint or Microsoft Teams and planner (see Onboarding blog).
- My Radar – A single location to see associated content for one or many projects in one place, from Outlook, SharePoint, Teams, Planner, To Do and DevOps.
- My News – Central communication, personalized for your team members, in the time of remote work.

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Webinar: Take Advantage of All of Office 365 with OneWindow

  1. 1. BE IN A POSITION OF STRENGTH December 10, 2020 Take Advantage of All of Office 365 with OneWindow
  2. 2. BE IN A POSITION OF STRENGTH Housekeeping Webinar is being recorded 45 minutes session 15 minutes Q&A or however long it takes session at the end Send in your questions! Type your questions in the Questions Pane of the GotoWebinar Panel Slides and recording will be emailed after the webinar
  3. 3. BE IN A POSITION OF STRENGTH About Adam Adam Levithan @collabadam alevithan@withum.com Practice Manager Building Intranets & Project Collaboration for over 14+ years. Adam specializes in Digital Workplace strategy and balancing technology with every day working in mind. Fun Fact: Adam is an avid cyclist and rides over 2000 miles each year to raise money for different charities.
  4. 4. BE IN A POSITION OF STRENGTH POLL 1
  5. 5. BE IN A POSITION OF STRENGTH Connecting People, Data and Content
  6. 6. BE IN A POSITION OF STRENGTH POLL 2
  7. 7. BE IN A POSITION OF STRENGTH What work looks like? Bring Your Own Devices Need to involve a growing Firstline and remote workforce Hard to integrate vendors and contractors Difficult to access and share files remotely Challenging to access conversations and notes across platforms or devices Solutions for mobile workforce Increased IT support workload Lack of centralized hub for information Tools used inconsistently across the organization Increased on- boarding time Dispersed resources Shadow IT creates security concerns Delays in development and implementation of content and ideas Unreliable version control Difficult to involve outside contributors Inefficient co-authoring and file sharing Disjointed collaboration and file sharing
  8. 8. BE IN A POSITION OF STRENGTH What’s different now? https://office365itpros.com/2020/10/28/teams-115-million-users/
  9. 9. BE IN A POSITION OF STRENGTH Moving Into Microsoft 365 Phase 1 E-mail Phase 2 – Personal Productivity Collaboration Add-Ons
  10. 10. BE IN A POSITION OF STRENGTH Microsoft 365 APPLICATIONS SERVICES INFRASTRUCTURE
  11. 11. BE IN A POSITION OF STRENGTH Well… almost all of Microsoft 365
  12. 12. BE IN A POSITION OF STRENGTH M365 Supporting Your Business SECURE COMMUNICATE COLLABORATE AUTOMATE EXTEND MEASURE
  13. 13. BE IN A POSITION OF STRENGTH withum.com My News Central communication, personalized for your team members, in the time of remote work. Microsoft Office TeamsSharePoint Outlook Power Automate Request a topic Write Content DistributeRead Find
  14. 14. BE IN A POSITION OF STRENGTH withum.com My News Editorial Dashboard Visually see the workflow of content creation. Creation Workflow Customize the workflow to create content among communication specialists and division writers Different Types & Templates Beyond a simple e-mail include related content, video and images to enhance the message. Targeting The most appropriate news shown first. Publish, Expire, Archive Interact with content (FAQs, HR Benefits, Policies) to find answers and streamline business processes. Mobile Trust how you’re being targeted and change preferences Change Preferences Trust how you’re being targeted and change preferences Analytics View and analyze the performance of the content that you’ve distributed within O365 Content Creators Consumers • Mobile first, targeted content • Ability to change preferences • Easily move from types of news • Find after it disappears from the page • Single Place to write and track internal communications • Different types of News – Org wide, Department/Division, Project • Emergency announcements across sites • Publishing – When it starts, when it should disappear, archive • Analytics to see the success of the page
  15. 15. BE IN A POSITION OF STRENGTH Reminders Infrequent, corporate wide task notifications and tracking. TeamsSharePoint OutlookPlanner Task Creators Too much time is wasted chasing down team members to complete quarterly, bi-annual and annual tasks. Team Members So many e-mails, so many places to look, and no consistency on when things need to be done.
  16. 16. BE IN A POSITION OF STRENGTH Reminders Centralized List on the departments site Create a Task in Planner Visualize on Intranet
  17. 17. BE IN A POSITION OF STRENGTH My Radar A single location to find content for one or many projects. Microsoft Office TeamsSharePointOutlook Planner StreamTo Do WHERE DID I PUT THAT?! So many great places to work, converse and have information, it’s hard to keep track of where everything is.
  18. 18. BE IN A POSITION OF STRENGTH My Radar Administrator Grants Permission Add to a page Create your own signals
  19. 19. BE IN A POSITION OF STRENGTH Questions? Bonus Poll alevithan@Withum.com Next Steps License Review Our digital experts will work with you to ensure your business requirements are met with the right Microsoft licensing options. Book a Meeting

Editor's Notes

  • https://a830edad9050849nda3386.sharepoint.com/sites/OLDOneWindow/SitePages/My-Radar.aspx
    https://a830edad9050849nda3386.sharepoint.com/sites/OLDOneWindow/SitePages/reminders.aspx
  • Estimation Process Diagram - https://withumonline.sharepoint.com/sites/MillerLong/_layouts/15/Doc.aspx?OR=teams&action=edit&sourcedoc={408a6145-798d-4411-9007-6718fce84a28}
  • What's your top priority for taking advantage of Office 365?
    Reducing costs of other services
    Efficiency of work
    Protecting intellectual property
    Governance of current deployment
  • People, content and data are key element of every enterprise
    M365 enables to securely seamlessly connect People , Data And Content
  • How do you currently utilize Office 365? (multi-select)
    Email (Outlook/ Exchange)
    Communications/ Intranet (SharePoint)
    Collaboration (Teams & SharePoint)
    Meetings (Teams)
    Accounting (Dynamics)
    Financial Reporting (PowerBI)
  • Choice
    While remote work has been growing about 40% every 5 years the pandemic put us in a situation that was not expected. Teams is not the only tool, but I think this graph shows the need that was satisfied by a system that already existed. From about 32 million to 115 million daily active users over a 7 month period. Is Teams the same as it was in March?
  • Disaster recovery - Recent storms
  • Single ecosystem offers:

    Increased user experience
     Same functionality as multiple systems
     A single password across all systems
     Access to information
     Train once
    Reduced IT cost
    Fewer servers
    Increased Security
    New technology to solve business requests
  • Microsoft 365 as the Base
    - Office 365 is the base for the Digital Workplace of organizations from 2 to 200,000+
    - OneWindow Workplace adds to the Office 365 as Intranet-as-a- Service
    - Service – Withum’s Experts deliver your intranet, and provide a Office
    365 Center of excellence
    - Technology – Built on almost 2 decades of experience key features of
    the best intranets
    Simplyfing the Roll-Out and Adoption of Office 365 - - People Icons? - Icons of technology
    How do we do it? Our Principles -
  • Would you benefit from a free consultation to learn how Microsoft 365 can improve productivity of your remote work force? - Yes - No
  • ×